Entries Sub-Tab
This section includes the fields and descriptions for the Entries sub-tab.
| Field | Description |
|---|---|
| Account No. | This is the account to which the entry is entered. |
| Account Name | This is the text entered for the above account. |
| Entry Date | This is the entry date. |
| Description | This is the entry text. |
| Trans. No. | This is the entry’s transaction number. It is entered manually or automatically depending on where the entry originates.
If the number is of a general or vendor invoice journal, it is entered manually. If the number is of an A/R, A/P, invoice, reallocation, inventory, job, or client account adjustment journal, it is given automatically. |
| Trans. Type | This is the entry’s transaction type. Transaction types are set up in the Transaction Types window. |
| Debit, Company | This is the entry amount in the base currency of the company specified on the entry if the entry is a debit entry. |
| Credit, company | This is the entry amount in the base currency of the company specified on the entry if the entry is a credit entry. |
| Company Currency | This is the currency used as base currency in the company specified on the current entry. |
| Balance, Currency | This is the customer’s current balance in the customer’s standard currency. The balance is updated at posting. |
| Debit, Account | This is the entry amount in the standard currency of the account, if the entry is a debit entry. |
| Credit, Account | This is the entry amount in the standard currency of the account, if the entry is a credit entry. |
| Account Currency | This is the base currency of the currency account. |
| Debit, Enterprise | This is the entry amount is enterprise base currency if the entry is a debit entry. |
| Credit, Enterprise | This is the entry amount is enterprise base currency if the entry is a credit entry. |
| Balance, Enterprise | In this field, Maconomy displays the balance of the current account after the posting of the current entry. The amount is displayed in the base currency of the account. The balance on the first transaction in the Entries sub-tab corresponds to the opening balance plus the amount on the first entry, while the balance on the last transaction in the table part corresponds to the closing balance. Credit balances are displayed as negative figures. The balance is shown for entries within the specified dimension ranges in the card part of the window. |
| Amount, Original | This is the entry amount in the currency that the entry was registered in, for example, the field “Currency Amount” if the entry originates from a general journal entry, the currency specified on the vendor invoice if the entry originates from a vendor invoice, or the currency on the invoice if the entry was created upon posting of an invoice. |
| Original Currency | This is the currency in which the entry was registered, for example, the field “Currency” if the entry originates from a general journal entry, the currency of the vendor invoice if the entry originates from a vendor invoice, or the currency of the invoice if the entry was created upon the posting of an invoice. |
| Quantity | This is the quantity registered to the entry, if applicable. |
| Quantity Balance | This is the total of the quantity of the current entry and those above it. The quantity balance of the first entry is thus its own quantity, and the quantity balance of the last entry is the total of all the entry quantities, that is, the accumulated sum of the Quantity entry. |
| Quantity 2 | This is the quantity 2 registered to the entry, if applicable. |
| Quantity 2 Balance | The functionality of this field is similar to that of the field “Quantity Balance” above. |
| Company No. | This field displays the number of the company to which the current entry is assigned. |
| Location | This is the name of the Location to which the entry is assigned. |
| Entity | This is the name of the Entity to which the entry is assigned. |
| Project | This is the name of the Project to which the entry is assigned. |
| Purpose | This is the name of the Purpose to which the entry is assigned. |
| Spec. 1-3 | These are the names of the Specifications to which the entry is assigned. |
| Local Spec. 1-3 | These are the names of the Local Specifications to which the entry is assigned. |
| Date Posted | This is the date the entry was posted to the general ledger. |
| Journal No. | This is the number of the journal to which the entry was entered. |
| EU Tax Code | This is the EU tax code of the entry. |
| Prior Periods | This is the prior period of the entry, if applicable. |
| Intercomp. Company | This is the a range of company numbers of intercompany companies, if the entry is an intercompany entry. The printout will only include entries where a company with a number within the range is the intercompany company. Consequently, if these fields are completed, only intercompany entries will be included in the printout. |
| Customer No. | This is a range of customer numbers. The printout will only include entries associated with a customer within the specified range. Please note that it must be specified for each account in the Account Information Card workspace whether customer numbers should be transferred to G/L entries for that particular G/L account. Consequently, if these fields are completed, the printout will only include entries to accounts for which it has been specified that customer numbers should be transferred to G/L entries. |
| Vendor No. | This is a range of vendor numbers. The printout will only include entries associated with a vendor within the specified range. Please note that it must be specified for each account in the Account Information Card workspace whether vendor numbers should be transferred to G/L entries for that particular G/L account. Consequently, if these fields are completed, the printout will only include entries to accounts for which it has been specified that vendor numbers should be transferred to G/L entries. |
| Job No. | This is a range of job numbers. The printout will only include entries associated with a job within the specified range. Please note that it must be specified for each account in the Account Information Card workspace whether job numbers should be transferred to G/L entries for that particular G/L account. Consequently, if these fields are completed, the printout will only include entries to accounts for which it has been specified that job numbers should be transferred to G/L entries. |
| Asset No. | This is a range of asset numbers. The printout will only include entries associated with a fixed asset within the specified range. Please note that it must be specified for each account in the Account Information Card workspace whether asset numbers should be transferred to G/L entries for that particular G/L account. Consequently, if these fields are completed, the printout will only include entries to accounts for which it has been specified that asset numbers should be transferred to G/L entries. |
| Task | This is a range of tasks. The printout will only include entries associated with a task within the specified range. Please note that it must be specified for each account in the Account information Card workspace whether tasks should be transferred to G/L entries for that particular G/L account. Consequently, if these fields are completed, the printout will only include entries to accounts for which it has been specified that tasks should be transferred to G/L entries. |
| Employee No. | This is a range of employee numbers. The printout will only include entries associated with employees within the specified range. |
| Activity No. | This is a range of activity numbers. The printout will only include entries associated with an activity within the specified range. Please note that it must be specified for each account in the Account Information Card workspace whether activity numbers should be transferred to G/L entries for that particular G/L account. Consequently, if these fields are completed, the printout will only include entries for accounts for which it has been specified that activity numbers should be transferred to G/L entries. |
| Item No. | This is a range of item numbers. The printout will only include entries associated with an item within the specified range. Please note that it must be specified for each account in the Account Information Card workspace whether item numbers should be transferred to G/L entries for that particular G/L account. Consequently, if these fields are completed, the printout will only include entries to accounts for which it has been specified that item numbers should be transferred to G/L entries. |