Customer Payments Tab

Journal Island

Field	Description
Journal No.	This field shows the number of the current customer payment journal. When a new journal is created, Maconomy automatically assigns a number from the system number series “Journal” from the window System Numbers in the Set-Up module, along with a prefix if a prefix has been defined for the company in question in the window Company Information in the G/L module.
Created by	This field shows the name of the user who created the current journal.
Date	This field shows the creation date of the journal.
Submitted by	This field shows the name of the user who submitted the journal.
Date	This field shows the date the user submitted the journal.
Post	In this field, you can specify whether the journal should be released for posting. If the field is marked, the journal can be posted directly from this window, but it will also be included when posting journals in the windows Posting and Print Posting Journal in the G/L module. If you do not mark the field, the journal can neither be posted in this window nor in the windows Posting or Print Posting Journal. However, a journal can be marked as released for posting in the window Posting, which has the same effect as marking the field in this window.

Transaction Numbering Island

Field	Description
Transaction Type	In this field, you can enter a transaction type. By default, the field will show the default transaction type for the customer payment journal.
Number Series	In this field, you can enter a transaction number series. Transaction number series are created in the window Trans. No. Series in the G/L module. If you have selected a transaction number series, the field “Trans. No.” in the table part of the window is automatically assigned the next available number in the selected series when a new line is created. By default, the field shows the transaction number series for the transaction type specified in the Transaction Type field.
Auto Transaction No.	In this field, you can mark whether the transaction number in the field “Trans. No.” in the table part of the window should be increased by one on each new customer payment line entered. The field can be marked if no transaction number series has been selected in the field “Number Series” above. If the field is not marked, the transaction number from the previous line is repeated on each new line created. However, you can change the transaction number on each line manually.

Company Island

Field	Description
Company	In this field, you can enter the name and number of the company responsible for the customer payment journal. If you do not enter a value manually, Maconomy will attempt to derive a value, using the order of priority set up in the window Dimension Derivations in the G/L module. If no value can be derived, the standard value is transferred from the window System Information in the Set-Up module. If you create lines in the customer payment journal on which you specify a company different from the value in this field, Maconomy will automatically create intercompany balances between the companies at the posting of the general journal. In the intercompany balance, the company in this field will be the responsible company. However, if the system parameter “Create intercompany entries for companies with same parent company” is not marked, intercompany entries are only created if the two companies involved are not both assigned to the same parent company.
Base Currency	This field shows the currency used as base currency in the company specified in the field “Company No.” above. For a further description of company base currencies, please see the description of the field “Base Currency” in the window Company Information in the G/L module.

Field

Description

Company

In this field, you can enter the name and number of the company responsible for the customer payment journal. If you do not enter a value manually, Maconomy will attempt to derive a value, using the order of priority set up in the window Dimension Derivations in the G/L module. If no value can be derived, the standard value is transferred from the window System Information in the Set-Up module.

If you create lines in the customer payment journal on which you specify a company different from the value in this field, Maconomy will automatically create intercompany balances between the companies at the posting of the general journal. In the intercompany balance, the company in this field will be the responsible company. However, if the system parameter “Create intercompany entries for companies with same parent company” is not marked, intercompany entries are only created if the two companies involved are not both assigned to the same parent company.

Base Currency

This field shows the currency used as base currency in the company specified in the field “Company No.” above. For a further description of company base currencies, please see the description of the field “Base Currency” in the window Company Information in the G/L module.

Batch Total Island

Field	Description
Control	Here you can enter a control sum that is the expected total of all entries in the journal. The batch total is calculated as the sum of all of the amounts in the field “Amount, Base” on the lines in the journal. If you enter a control sum, the customer payment journal can only be posted if the total is the same as the batch total calculated by Maconomy, shown in the field “Current,” that is, the value in the field “Balance” must be 0. If the control sum is 0, the batch total is ignored. A journal can only be posted as long as it balances, that is, that the total of debit entries are equal to the total of credit entries. The control sum is used as an extra check on that you have entered the correct amounts in the entry lines. Before you enter any amounts, you can count up all the entries and enter the total in this field. If you forget a transaction, or if you enter a wrong amount, the batch total will not balance with the total Maconomy calculates in the field “Current.”
Current	This field shows the batch total of the journal. The batch total is the sum of the amounts in the field “Amount, Base” on all lines in the table part.
Balance	This field shows the difference between the amounts in the fields “Control” and “Current.” If you have entered an amount in the field “Control,” the customer payment journal can only be posted if the value in this field is 0.

Field

Description

Control

Here you can enter a control sum that is the expected total of all entries in the journal. The batch total is calculated as the sum of all of the amounts in the field “Amount, Base” on the lines in the journal.

If you enter a control sum, the customer payment journal can only be posted if the total is the same as the batch total calculated by Maconomy, shown in the field “Current,” that is, the value in the field “Balance” must be 0. If the control sum is 0, the batch total is ignored. A journal can only be posted as long as it balances, that is, that the total of debit entries are equal to the total of credit entries.

The control sum is used as an extra check on that you have entered the correct amounts in the entry lines. Before you enter any amounts, you can count up all the entries and enter the total in this field. If you forget a transaction, or if you enter a wrong amount, the batch total will not balance with the total Maconomy calculates in the field “Current.”

Current

This field shows the batch total of the journal. The batch total is the sum of the amounts in the field “Amount, Base” on all lines in the table part.

Balance

This field shows the difference between the amounts in the fields “Control” and “Current.” If you have entered an amount in the field “Control,” the customer payment journal can only be posted if the value in this field is 0.

Document Archive Island

Field	Description
Document Archive	In this field, you can assign a document archive to the contact company. For further information about the functionality of the field, please see the description of the corresponding field in the card part of the window Contact Companies.
Document Count	This field shows the total number of documents in the Document Archive.

Maconomy Reference Guide