Journal Tab

This section includes the fields and descriptions for the Journal tab.

Journal Island

Field	Description
Journal No.	This is the number of the journal. Maconomy numbers journals in consecutive order. All journals use the same system number series, regardless of which module a journal is created in. The journal number series is defined in the System Numbers window in the Set-Up module.
Type	In this field, you can enter the type of the journal.
Company No.	In this field, you can enter the number of the company to which the current journal pertains.
Company of Origin	This field shows the original company number of the journal. This is relevant for intercompany transactions.
Orig. Company Journal No.	If the current journal is an intercompany journal, that is, the field “Intercompany Posting” is marked, this field shows the number of the company responsible for the journal which caused the intercompany posting and thus the creation of the current journal.
Main Journal No.	A journal can be created when you post another journal. A customer reconciliation journal can be created when you post a credit memo if the credit memo is reconciled automatically against the invoice. The customer reconciliation journal will then have the invoice journal as the main journal.
Period, Start	This field shows the first date in the period covered by the journal. The period of the journal goes from the period starting date to the date shown in the “Period, End” field below.
Period, End	This field shows the last date in the period covered by the journal. For a further description, please see the “Period, Start” field above.
Period No.	This field shows the journal’s period number in the current fiscal year. If your company uses periods that follow the months of the year, the field will, for example, show 1 for January, 2 for February, 3 for March, and so on. However, the periods do not necessarily follow the months of the year. The duration of the period is shown in the fields “Period, Start” and “Period, End.”
Fiscal Year	This field shows the fiscal year used by the journal’s company.
Prior-Period	This field shows the prior period, if posting outside the open posting period is allowed.
Last Entry Date	This field shows date on which the most recent entry was created.
Last Line Number	This field shows the number of the last line in the journal.
Lines Deleted	You can delete general journal lines after the general journal has been posted. This field is marked if the lines have been deleted.

Balance Island

Field	Description
Balance, Base	This field shows the journal’s balance in base currency. Note that A/R and vendor invoice journals are the total of customer and vendor entries, respectively, since the total of offsetting entries are not included in the balance. These two journals can therefore be posted even though they do not balance. All other journals must balance before they can be posted.
Base Currency	This field shows the company currency.
Balance, Enterprise	This field shows the journal balance in enterprise currency.
Intercompany Posting	This check box is selected if the journal is a result of intercompany operations.
Control Entry Total	This is the expected total of the all the entries in the journal. The batch total is the total of all the values in the fields “Debit” and “Credit” in the journal lines. Both debit and credit entries are calculated as positive figures. The control entry total is in the base currency of the company that created the journal.
Current Entry Total	This is the batch total calculated by Maconomy. It is the total of the values entered in the fields “Debit” and “Credit” in the journal. The current entry total is shown in the base currency of the company that created the journal.

Status Island

Field	Description
Created by	This field shows the user name of the person who created the journal.
Created on	This field shows the date on which the journal was created.
Submitted by	This field shows the user name of the person who submitted the journal.
Date Submitted	This field shows the date on which the journal was submitted.
Marked for Posting	If this check box is selected, the journal is marked for posting.
Being Posted	This field shows whether parts of the journal have been posted. When the posting of a journal starts, this field is marked until the posting of the journal is completed.
Posted	If this check box is selected, the journal has been posted.
Date Posted	This field shows the date on which the journal was posted.
Posted by	This field shows the user name of the person who posted the journal.
Printed	If this check box is selected, the journal has been printed.

Transaction Island

Field	Description
First Trans. No.	This field shows the transaction number used on the first entry, usually the smallest number.
Last Trans. No.	This field shows the transaction number used on the last entry, usually the largest number.
Previous Transaction Number	This field shows the transaction number used on the previous entered entry.
Number Series	This field shows the default transaction number series.
Transaction Type, Default	This field shows the default transaction type.

Offsets Island

Field	Description
Offset Code 1-5	This field shows up to five offset codes, for which Maconomy updates the entry sum in the journal’s “Total” column and the balance in the “Balance” column.

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Journal Tab

This section includes the fields and descriptions for the Journal tab.

Journal Island

Field	Description
Journal No.	This is the number of the journal. Maconomy numbers journals in consecutive order. All journals use the same system number series, regardless of which module a journal is created in. The journal number series is defined in the System Numbers window in the Set-Up module.
Type	In this field, you can enter the type of the journal.
Company No.	In this field, you can enter the number of the company to which the current journal pertains.
Company of Origin	This field shows the original company number of the journal. This is relevant for intercompany transactions.
Orig. Company Journal No.	If the current journal is an intercompany journal, that is, the field “Intercompany Posting” is marked, this field shows the number of the company responsible for the journal which caused the intercompany posting and thus the creation of the current journal.
Main Journal No.	A journal can be created when you post another journal. A customer reconciliation journal can be created when you post a credit memo if the credit memo is reconciled automatically against the invoice. The customer reconciliation journal will then have the invoice journal as the main journal.
Period, Start	This field shows the first date in the period covered by the journal. The period of the journal goes from the period starting date to the date shown in the “Period, End” field below.
Period, End	This field shows the last date in the period covered by the journal. For a further description, please see the “Period, Start” field above.
Period No.	This field shows the journal’s period number in the current fiscal year. If your company uses periods that follow the months of the year, the field will, for example, show 1 for January, 2 for February, 3 for March, and so on. However, the periods do not necessarily follow the months of the year. The duration of the period is shown in the fields “Period, Start” and “Period, End.”
Fiscal Year	This field shows the fiscal year used by the journal’s company.
Prior-Period	This field shows the prior period, if posting outside the open posting period is allowed.
Last Entry Date	This field shows date on which the most recent entry was created.
Last Line Number	This field shows the number of the last line in the journal.
Lines Deleted	You can delete general journal lines after the general journal has been posted. This field is marked if the lines have been deleted.

Balance Island

Field	Description
Balance, Base	This field shows the journal’s balance in base currency. Note that A/R and vendor invoice journals are the total of customer and vendor entries, respectively, since the total of offsetting entries are not included in the balance. These two journals can therefore be posted even though they do not balance. All other journals must balance before they can be posted.
Base Currency	This field shows the company currency.
Balance, Enterprise	This field shows the journal balance in enterprise currency.
Intercompany Posting	This check box is selected if the journal is a result of intercompany operations.
Control Entry Total	This is the expected total of the all the entries in the journal. The batch total is the total of all the values in the fields “Debit” and “Credit” in the journal lines. Both debit and credit entries are calculated as positive figures. The control entry total is in the base currency of the company that created the journal.
Current Entry Total	This is the batch total calculated by Maconomy. It is the total of the values entered in the fields “Debit” and “Credit” in the journal. The current entry total is shown in the base currency of the company that created the journal.

Status Island

Field	Description
Created by	This field shows the user name of the person who created the journal.
Created on	This field shows the date on which the journal was created.
Submitted by	This field shows the user name of the person who submitted the journal.
Date Submitted	This field shows the date on which the journal was submitted.
Marked for Posting	If this check box is selected, the journal is marked for posting.
Being Posted	This field shows whether parts of the journal have been posted. When the posting of a journal starts, this field is marked until the posting of the journal is completed.
Posted	If this check box is selected, the journal has been posted.
Date Posted	This field shows the date on which the journal was posted.
Posted by	This field shows the user name of the person who posted the journal.
Printed	If this check box is selected, the journal has been printed.

Transaction Island

Field	Description
First Trans. No.	This field shows the transaction number used on the first entry, usually the smallest number.
Last Trans. No.	This field shows the transaction number used on the last entry, usually the largest number.
Previous Transaction Number	This field shows the transaction number used on the previous entered entry.
Number Series	This field shows the default transaction number series.
Transaction Type, Default	This field shows the default transaction type.

Offsets Island

Field	Description
Offset Code 1-5	This field shows up to five offset codes, for which Maconomy updates the entry sum in the journal’s “Total” column and the balance in the “Balance” column.