Itemize Job Invoice Allocation Tab

Job Invoice Allocation Line Island

Field	Description
Job	This field shows the name and number of the job to which the job entries in the table are entered.
Activity No.	This field shows the number of an activity if the current invoice layout rule specifies that the allocation should be summed by activity.
Activity Name	This field shows the activity text entered for the activity in the window Activities.
Task	The functionality of this field is similar to that of the field “Activity No.” above.
Task Description	This field shows the task description which was entered when the task was created.
Empl. No.	This field must be completed for time activities if you mark the field “Without Registrations.” Maconomy automatically suggests the employee specified in the system parameter “Employee No. for direct invoicing.” The employee number is transferred to the job entry created when the job is invoiced.
Employee Name	This field displays the name of the employee entered in the field “Empl. No.”
Employee Category No.	This field shows the employee category number for the entries summed up on the invoice allocation line.
Employee Category	This field shows the name of the primary employee category.
Task Group 1-6	The functionality of these fields is similar to that of the field “Activity No.” above. For further information on work breakdown structures and task groups, see the descriptions under “Job Tasks” and under “Job Budgets.”

Job Invoice Allocation Line, Dimensions Island

Field	Description
Location	The functionality of this field is similar to that of the field “Activity No.” above.
Entity	The functionality of this field is similar to that of the field “Activity No.” above.
Project	The functionality of this field is similar to that of the field “Activity No.” above.
Purpose	The functionality of this field is similar to that of the field “Activity No.” above.
Spec. 1-3	The functionality of these fields is similar to that of the field “Activity No.” above.
Local Spec. 1-3	The functionality of these fields is similar to that of the field “Activity No.” above.

Job Invoice Allocation Island

Field	Description
Open	The “Quantity” column shows how many units have been entered to the activity, but which have not been invoiced. The “Billing Price” column shows the total billing price entered but not yet invoiced. The open quantity is the sum of the values in the “No., Open” fields in the table. The open billing price is the sum of the values in the “Billing Price, Open” fields in the table.
For Allocation	The “Quantity” column shows how many units are selected for allocation. The “Billing Price” column shows the billing price selected for allocation. The quantity to be allocated is the sum of the values in the “Invoice Quantity” fields in the table. The billing price to be allocated is the sum of the values in the “Billing Price for Allocation” fields in the table.
Prev. Allocated	The “Quantity” column shows how many units have already been allocated for the job. The “Billing Price” column shows how much has been allocated for the job activity. The previously allocated quantity is the sum of the values in the “Quantity Allocated” fields in the table, and the billing price is the sum of the values in the “Billing Price, Allocated” fields.
Total	The “Quantity” column shows how many units of the activity have been selected for allocation and previously allocated. The “Billing Price” column shows how much has been selected for allocation and previously allocated for the job.
Budget	The “Quantity” column shows the budgeted quantity for the job. The “Billing Price” column shows the budgeted billing price of the job activity. Job budgets are made in the window Job Budgets.
Entered	The “Quantity” column shows how many units of the activity have been entered to the job. The “Billing Price” column shows the billing price sum of the quantity entered.

Without Registrations Island

Field	Description
Without Registrations	This field is used for choosing allocations without underlying job registrations. If you mark this field, you can enter quantity and billing price, irrespective of open job entries, and these will not be affected by the invoicing or crediting. When you mark this field, the field “Close Entries” is automatically marked too, but you can remove the mark manually if the system parameter “Allow over invoicing” has been marked in the Set-Up module. You can also enter a negative quantity and a negative credit memo amount for allocation, that is, crediting without underlying job registrations. When you enter manual activity lines for which there are no job entries, Maconomy will mark this field automatically.

Field

Description

Without Registrations

This field is used for choosing allocations without underlying job registrations. If you mark this field, you can enter quantity and billing price, irrespective of open job entries, and these will not be affected by the invoicing or crediting. When you mark this field, the field “Close Entries” is automatically marked too, but you can remove the mark manually if the system parameter “Allow over invoicing” has been marked in the Set-Up module.

You can also enter a negative quantity and a negative credit memo amount for allocation, that is, crediting without underlying job registrations.

When you enter manual activity lines for which there are no job entries, Maconomy will mark this field automatically.

Up/Down Island

Field	Description
To Date	These fields show the write-up/-down quantity and billing price allocated for the activity until today’s date. Write-up and write-down are the differences between the registered quantity and the allocated quantity. Write-ups are shown as positive figures, and write-downs as negative figures.
Selection	These fields show the write-up/-down quantity and billing price resulting from allocating the current job invoice allocation that has been transferred for allocation in the table part. Write-up and write-down are the differences between the registered quantity/amount and the allocated quantity/amount. Write-ups are shown in positive figures, and write-downs in negative figures.
Total	These fields show the total write-up/-down quantity and billing price for the job after allocating the current job invoice allocation that has been transferred for allocation in the table part. Write-up and write-down are the differences between the registered quantity/amount and the allocated quantity/amount. Write-ups are shown in positive figures, and write-downs in negative figures.

Selection Criteria Island

Field	Description
Entries within selection criteria only	If the system parameter “Keep delimitation when changing invoice selection” is selected, any delimitations made in the window Job Invoice Allocation are preserved in this window. This means that if, for example, you select a certain cut-off date in the window Job Invoice Allocation and carry out an allocation action, that action will only affect the underlying entries identified by the delimitation. If you mark this field, and the system parameter mentioned above is selected, the table part only shows the entries identified by the delimitation made in the window Job Invoice Allocation. If you remove the mark, the table part shows all entries.

Field

Description

Entries within selection criteria only

If the system parameter “Keep delimitation when changing invoice selection” is selected, any delimitations made in the window Job Invoice Allocation are preserved in this window. This means that if, for example, you select a certain cut-off date in the window Job Invoice Allocation and carry out an allocation action, that action will only affect the underlying entries identified by the delimitation.

If you mark this field, and the system parameter mentioned above is selected, the table part only shows the entries identified by the delimitation made in the window Job Invoice Allocation. If you remove the mark, the table part shows all entries.

Maconomy Reference Guide