Job Entries Sub-Tab
This section includes the fields and descriptions for the Job Entries sub-tab.
| Field | Description |
|---|---|
| Reallocate | If the field “Marked Only” in the island Selection Criteria is marked, only job entries that are marked in this field are displayed in the sub-tab. The field is initially marked in the windows Invoice Selection or Itemize Invoice Selection. If this field is marked, the current entry will be reallocated when you select the action “Approve Reallocation.” Note that it is not possible to mark this field if the current entry is marked for reallocation in the window Job Reallocation but has not yet been approved.
When you mark or unmark this field, the field “Marked” below will also be marked or unmarked. |
| Selected | This field is by default marked if the field “Reallocate” is marked on the same line. However, if you unmark this field, the current job entry will not be included in the reallocation process. |
| Entry Date | This field shows the entry date of the current job entry. The entries are shown sorted by entry date. |
| G/L Entry Date | This field shows the date on which the current job entry was entered in the general ledger. |
| Trans. No. | The functionality of this field is similar to that of the field “Entry Date” above. |
| Trans. Type | The functionality of this field is similar to that of the field “Entry Date” above. |
| Journal No. | The functionality of this field is similar to that of the field “Entry Date” above. |
| Activity No. | The functionality of this field is similar to that of the field “Entry Date” above. |
| Activity Name | This field displays the activity text from the activity specified in the current job entry. |
| Empl. No. | The functionality of this field is similar to that of the field “Entry Date” above. |
| Employee Name | This field displays the name of the employee specified in the current job entry. |
| Task | The functionality of this field is similar to that of the field “Entry Date” above. |
| Task Description | This field displays the task description from the task specified in the current job entry. |
| Quantity Registered | This field shows how many units were registered in the current job entry. |
| Quantity Transferred To | If the current entry has been transferred to new dimensions, this field shows the quantity transferred to the job assigned the new dimensions. A job is transferred to new dimensions in the window Job Transfer. |
| Quantity Open | This field shows the number of open units registered in the current job entry. Please note that the open quantity of the job entry will only remain open after reallocation until the entry is invoiced. |
| Quantity Reallocated | If the entry is partially reallocated in the window Job Reallocation, this field shows how many units have been reallocated. Fully reallocated job entries are not shown. |
| Reallocation Date | If the entry is partially reallocated in the window Job Reallocation, this field shows the date of the reallocation. |
| Item No. | The functionality of this field is similar to that of the field “Entry Date” above. |
| Description | This field shows the description of the item registered in the current job entry. |
| Company No. | The functionality of this field is similar to that of the field “Entry Date” above. |
| Exec. Company No. | The functionality of this field is similar to that of the field “Entry Date” above. Note that if you reallocate a job entry for which the executing and responsible companies are the same to a job entry where they are different, and the system parameter “Update Prices on Amount Registrations upon Job Reallocation” or “Update Prices on Time Registrations upon Job Reallocation” has not been marked, depending on the activity type on the entry, Maconomy will find the now necessary intercompany price in the current price tables. If the prices have been changed since the original job entry was created, the cost and billing price will stem from the original prices and the new intercompany price from the updated prices. |
| Billing Price, Reg. | This field shows the total billing price entered for the job entry. |
| Cost, Reg. | This field shows the entered cost for the job entry. |
| Location | The functionality of this field is similar to that of the field “Entry Date” above. |
| Entity | The functionality of this field is similar to that of the field “Entry Date” above. |
| Project | The functionality of this field is similar to that of the field “Entry Date” above. |
| Purpose | The functionality of this field is similar to that of the field “Entry Date” above. |
| Spec. 1-3 | The functionality of these fields is similar to that of the field “Entry Date” above. |
| Local Spec. 1-3 | The functionality of these fields is similar to that of the field “Entry Date” above. |
| Reallocated from Job No. | If the current job entry has previously been reallocated, this field shows the number of the job from which the job entry was reallocated. |
| Reallocated from Task | If the current job entry has previously been reallocated, this field shows the task from which the job entry was reallocated. |
| Remarks | The functionality of this field is similar to that of the field “Entry Date” above. The field shows any remark assigned to the current job entry in the window Job Journal. |
| Internal Job | The functionality of this field is similar to that of the field “Entry Date” above. The field shows if the current job entry belongs to a job for which the field “Internal Job” in the window Jobs has been marked. |
| Entry No. | The functionality of this field is similar to that of the field “Entry Date” above. Together with the job number, the entry number is a unique reference to the current job entry. The entry number is created automatically by Maconomy. |
| Overtime Spec. | The functionality of this field is similar to that of the field “Entry Date” above. |
| Origin | The sub-tab shows job entries that you may want to reallocate. Job entries cannot be changed anywhere, including here. Thus, reallocation, which creates a reversing entry and a new, better entry, is the way to fix errors.
This field shows the origin of the individual job entry. When a job entry is posted, Maconomy assigns information about the journal type form which the entry was originally derived to the job entry. This could, for example, be “Time Sheet” or “Job Accrual.” Some entries are created without posting journals, such as entries for direct invoicing. To such entries, the origin “Job” is assigned. The origin of a job entry never changes. |
| Entry Type | This field shows the entry type of the individual job entry. When a job entry is posted, Maconomy marks it as a certain type. The type will often be “Registration” (for example, time sheet and job journal entries). In the pop-up field “Entry Type” in the Selection Criteria island, you can see the different entry types used by Maconomy.
This is useful if a job entry changes type. If, for instance, a job entry is reallocated, the entry’s origin will be preserved, but its type will be changed to “Reallocation” or “Reversal.” This way, you can in this window see that a particular entry is, for example, a reallocated time sheet entry. This is useful if a job entry changes type. If, for instance, a job entry is reallocated, the entry’s origin will be preserved, but its type will be changed to “Reallocation” or “Reversal.” This way, you can in this window see that a particular entry is, for example, a reallocated time sheet entry. |
| Accrual Type | This field shows the type of accrual. The type specifies how the accrual was posted. |
| Period From, Accrual | This field shows the period from which the job entry was accrued. |
| Period To, Accrual | This field shows the period to which the job entry was accrued. |
| Period From, Subscription | If the current job entry originates from a subscription order, this field and the field “Period To, Subscription” below show the starting and ending periods of the subscription |
| Period To, Subscription | See the description of the field “Period From, Subscription” above. |
| Vendor | This is the vendor number if the current job entry concerns an amount activity, and the vendor of the service was registered on the job entry. |
| Vendor Invoice No. | If the current job entry is associated with a vendor invoice, the associated vendor invoice may be registered here. |