Entries Sub-Tab
This section includes the fields and descriptions for the Entries sub-tab.
| Field | Description |
|---|---|
| Entry Date | This is the entry date of the entry line. |
| Trans. No. | This is the transaction number of the entry line. |
| Trans. Type | This field is the transaction type of the entry line. |
| Description | This is the entry text of the entry line. |
| Std. Desc. | This is the text code, if the entry text is based on a standard text code. |
| GRP | This field contains “G,” “R,” or “P,” depending on whether the entry is a general ledger, customer (receivable) or vendor (payable) entry. It has a “G” if the entry is from the Job Cost module, that is, there is a job number in the field “Job No.” |
| Account No. | This field shows the account number, if the entry is not a job entry from the Job Cost module, that is, if there is a job number in the field “Job No.” on the line. If the field “GRP” contains:
If the entry is a job entry from the Job Cost module, this field is blank. |
| Account Name | This is the account text. It is retrieved from the Account Information Card for the general ledger, customer or vendor account given in the field “Account No.” |
| Tax | This field shows the G/L tax code, if applicable.
If multiple tax codes are enabled, the field will display the aggregate G/L tax. For further information on multiple tax codes, please see the description in “Tax Codes.” |
| Debit | This field is the amount in Base Currency, if the entry is a debit entry. The amount is displayed in the base currency of the company specified in the island Company in the General Journal Templates tab. |
| Credit | This field is the amount in Base Currency, if the entry is a credit entry. The amount is displayed in the base currency of the company specified in the island Company in the General Journal Templates tab. |
| Registration Code | This field displays a registration code, if you used one when entering the dimensions. |
| Company No. | This field displays the number of the company to which the current posting line pertains. |
| Location | This is the Location to which the entry is assigned. |
| Entity | This is the Entity to which the entry is assigned. |
| Project | This is the Project to which the entry is assigned. |
| Purpose | This is the Purpose to which the entry is assigned. |
| Spec. 1-3 | These fields display the Specifications to which the entry is assigned. |
| Local Spec. 1-3 | These fields display the Local Specifications to which the entry is assigned. |
| Offset | This is the entry’s offset code. |
| Summary Posting | This field is marked if the entry line is going to be posted with other entries to the same account number. |
| Job No. | This is the entry’s job number, if the entry pertains to a job in the Job Cost module. |
| Activity | This is the job activity, if the entry pertains to a job in the Job Cost module. |
| Task | This is the task number of the entry line, if the entry pertains to a job in the Job Cost module. |
| Vendor Invoice No. | This field shows the vendor invoice number, if any.
|
| Reconc. Vendor Invoice No. | If you are paying a vendor invoice, that is, an A/P entry in debit, this field shows a vendor invoice number. |
| Reconc. Invoice No. | This is the invoice number if the field “GRP” contains an “R.”
If the entry is a customer payment, the invoice number indicates the invoice that the payment reconciles. |
| Due Date | This is the due date, if applicable, of the customer or vendor entry. |
| Currency | This is the original currency, if the entry is from a currency transaction. |
| Currency Amount | This is the entry amount in the foreign currency. Credit amounts are negative. |
| Amount, Enterprise | This field displays the entry amount in enterprise currency. A credit amount is shown as a negative figure. |
| Quantity | This is the entry quantity. |
| Quantity 2 | This is the entry quantity 2. |
| Payment Mode | This field shows the payment mode and is only used in connection with registering checks. The check number will not be transferred to the template. When a new general journal is created based on the journal template, a new check number must be specified in the general journal. |
| Accrual Type | This field shows the accrual type. You can only accrue an entry if this is a G/L account or job. |
| Period From, Accrual | This field shows the beginning date of the accrual period, if the Accrual Type field contains a value. |
| Period To, Accrual | This field shows the ending date of the accrual period, if the Accrual Type field contains a value. |