Actions

This section shows the actions available in the Employee Absence Calendars workspace.

Top Tab

Field	Description
New Absence Entry	Use this action to create an absence entry. Maconomy automatically selects a value in the Time Unit field upon creation. The value is set according to the vacation period for the current user employee and current date. If you enter a value but did not change the initially displayed time unit, and this time unit differs from the final time unit as defined by the vacation period, an error message appears stating you must explicitly select another time unit and reconsider the values. You can register an absence for a period that extends over more than one employee revision that may include changing Absence Hours per Day, week calendar, and working hours.
Submit Absence	Use this action to submit the absence request for approval. This action is only available to the currently selected employee, his or her secretary, the assigned absence approver, and the supervisor of the selected employee. If the use of negative absence balance is enabled and the employee submits a request that exceeds their regular absence allowance, the system displays a message with their total negative absence balance if the submission is approved. If an absence registration exceeds both the employee's available allowance and negative absence balance limit, an error message displays and the submission will not go through.
Approve Absence	Use this action to approve a submitted absence request for approval. This action is only available to the employee assigned as absence approver and to the supervisor of the selected employee. When you select this action, all lines in the table part that are marked for approval in the Approve field are approved, causing the lines to take effect (unless the Temporary field is marked). Please note that if a line being approved covers one or more dates overlapping with the detailed planning of the employee, this causes the planned hours on the days in question to be deleted as described in “Calendar Lines Entering into Effect”. If the approval is cancelled at a later point, the cancellation does not cause any planned hours deleted in the process described above to be restored. When approval has been cancelled for a line, the line must be resubmitted and approved again to become effective. When a line has been approved, the only field that can be changed on the line in question is the Temporary field. However, unmarking this field on an approved line will not cause the line to become effective, as the approval will then be cancelled, and the line must be resubmitted and approved before becoming effective. If the Automatically Create Time Sheet Lines from Approved Absence system parameter is selected, then selecting this action updates the time sheet(s) with the approved absence. If the time sheet is in days, the absence is registered as 1.0 for each day of absence (0.5 for half days). If the use of negative absence balance is enabled, the system displays a message upon approval with the employee's total negative absence balance.
Reject Absence	This action is only available to the employee who is specified as absence approver for the currently selected employee and to the supervisor of the selected employee. Furthermore, users for whom the field “Approve and Reject Absence” in the window Actions has been marked can select the action. When you select this action, all lines in the table part that are marked for rejection in the field “Reject” are rejected as an indication that the absence on the lines in question is not accepted. This causes the lines to be closed without affecting the planning. Once a line has been rejected, changing information on the line causes the rejection and submission of the line to be cancelled. This means that the employee can change the information and resubmit it for approval without having to first reopen the line or create one.
Reopen Absence	This action is only available to the employee who is specified as absence approver for the currently selected employee and to the supervisor of the selected employee. Furthermore, users for whom the field “Reopen Absence” in the window Actions has been marked can select the action. When you select this action, all lines in the table part that are marked for reopening in the field “Reopen” are reopened, causing them to no longer be rejected, submitted, or approved. If a previously approved line is reopened, it is once again possible to change the information on it. When the relevant changes have been made, the line must be resubmitted and approved to become effective.
Rederive Substitutes	This action is used to re-derive substitutes on open approval tasks based on the current Absence Calendar Lines. Any substitutes referenced on the approval task will be transferred and overwrite the substitutes that are currently specified.

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Actions

This section shows the actions available in the Employee Absence Calendars workspace.

Top Tab

Field	Description
New Absence Entry	Use this action to create an absence entry. Maconomy automatically selects a value in the Time Unit field upon creation. The value is set according to the vacation period for the current user employee and current date. If you enter a value but did not change the initially displayed time unit, and this time unit differs from the final time unit as defined by the vacation period, an error message appears stating you must explicitly select another time unit and reconsider the values. You can register an absence for a period that extends over more than one employee revision that may include changing Absence Hours per Day, week calendar, and working hours.
Submit Absence	Use this action to submit the absence request for approval. This action is only available to the currently selected employee, his or her secretary, the assigned absence approver, and the supervisor of the selected employee. If the use of negative absence balance is enabled and the employee submits a request that exceeds their regular absence allowance, the system displays a message with their total negative absence balance if the submission is approved. If an absence registration exceeds both the employee's available allowance and negative absence balance limit, an error message displays and the submission will not go through.
Approve Absence	Use this action to approve a submitted absence request for approval. This action is only available to the employee assigned as absence approver and to the supervisor of the selected employee. When you select this action, all lines in the table part that are marked for approval in the Approve field are approved, causing the lines to take effect (unless the Temporary field is marked). Please note that if a line being approved covers one or more dates overlapping with the detailed planning of the employee, this causes the planned hours on the days in question to be deleted as described in “Calendar Lines Entering into Effect”. If the approval is cancelled at a later point, the cancellation does not cause any planned hours deleted in the process described above to be restored. When approval has been cancelled for a line, the line must be resubmitted and approved again to become effective. When a line has been approved, the only field that can be changed on the line in question is the Temporary field. However, unmarking this field on an approved line will not cause the line to become effective, as the approval will then be cancelled, and the line must be resubmitted and approved before becoming effective. If the Automatically Create Time Sheet Lines from Approved Absence system parameter is selected, then selecting this action updates the time sheet(s) with the approved absence. If the time sheet is in days, the absence is registered as 1.0 for each day of absence (0.5 for half days). If the use of negative absence balance is enabled, the system displays a message upon approval with the employee's total negative absence balance.
Reject Absence	This action is only available to the employee who is specified as absence approver for the currently selected employee and to the supervisor of the selected employee. Furthermore, users for whom the field “Approve and Reject Absence” in the window Actions has been marked can select the action. When you select this action, all lines in the table part that are marked for rejection in the field “Reject” are rejected as an indication that the absence on the lines in question is not accepted. This causes the lines to be closed without affecting the planning. Once a line has been rejected, changing information on the line causes the rejection and submission of the line to be cancelled. This means that the employee can change the information and resubmit it for approval without having to first reopen the line or create one.
Reopen Absence	This action is only available to the employee who is specified as absence approver for the currently selected employee and to the supervisor of the selected employee. Furthermore, users for whom the field “Reopen Absence” in the window Actions has been marked can select the action. When you select this action, all lines in the table part that are marked for reopening in the field “Reopen” are reopened, causing them to no longer be rejected, submitted, or approved. If a previously approved line is reopened, it is once again possible to change the information on it. When the relevant changes have been made, the line must be resubmitted and approved to become effective.
Rederive Substitutes	This action is used to re-derive substitutes on open approval tasks based on the current Absence Calendar Lines. Any substitutes referenced on the approval task will be transferred and overwrite the substitutes that are currently specified.