Actions

This section shows the Actions available in the Change Payment Selection by Vendor workspace.

Top Tab

Field	Description
Create Payment Selection	When you select this action, Maconomy creates a payment selection for the vendor. If an entry is both ready for payment and due for payment on or before the selected due date, or if the calculation date is before any cash discount date which may be indicated on the current vendor invoice, and if today’s date is before this cash discount date, the entry is selected for payment. Furthermore, if the field “Pay when Paid” is marked for a given entry which is ready for payment, the due date does not determine whether the entry is selected for payment. Payment when paid entries are selected for payment as soon as they are ready for payment. When an entry is selected, the remaining amount is selected for payment and “Remainder” is set to zero. If a cash discount term has been entered for the current vendor, Maconomy will suggest the cash discount to be granted in accordance with the cash discount terms in question. The cash discount term is shown in the island Payment Control. Note that if a vendor’s cash discount term has been set to adjusted tax, the cash discount amount displayed in the field “Cash Discount, Currency” will include tax. If tax adjustment has not been selected, the cash discount amount will be exclusive of tax. Terms for cash discounts including adjustment of tax are entered in the pop-up field Cash Discount Codes in the Set-Up module. All previous selections and changes will be overwritten. If you only wish to recalculate the vendor entries which have not already been selected for payment, you have to use the Payment Selection window and remove the mark in the “Overwrite Existing” field. You can change the payment selection after it has been made. You might want to withdraw various entries, for example. You approve conventional payment entries by selecting the action “Approve Conventional Payment.”
Approve Conventional Payment	When you select this action, you approve the payment selection for the vendor. If you wish to approve a payment selection for all or a range of vendors, use the Print Payment Selection window. See the Introduction to this chapter for a detailed description.
Remove Payment Selection	When you select this action, all the amounts in the “Payment” field are cleared and the amount in the “Balance” field is reinserted. You cannot remove any previously approved payments.

Field

Description

Create Payment Selection

When you select this action, Maconomy creates a payment selection for the vendor. If an entry is both ready for payment and due for payment on or before the selected due date, or if the calculation date is before any cash discount date which may be indicated on the current vendor invoice, and if today’s date is before this cash discount date, the entry is selected for payment. Furthermore, if the field “Pay when Paid” is marked for a given entry which is ready for payment, the due date does not determine whether the entry is selected for payment. Payment when paid entries are selected for payment as soon as they are ready for payment.

When an entry is selected, the remaining amount is selected for payment and “Remainder” is set to zero.

If a cash discount term has been entered for the current vendor, Maconomy will suggest the cash discount to be granted in accordance with the cash discount terms in question. The cash discount term is shown in the island Payment Control.

Note that if a vendor’s cash discount term has been set to adjusted tax, the cash discount amount displayed in the field “Cash Discount, Currency” will include tax. If tax adjustment has not been selected, the cash discount amount will be exclusive of tax. Terms for cash discounts including adjustment of tax are entered in the pop-up field Cash Discount Codes in the Set-Up module.

All previous selections and changes will be overwritten. If you only wish to recalculate the vendor entries which have not already been selected for payment, you have to use the Payment Selection window and remove the mark in the “Overwrite Existing” field.

You can change the payment selection after it has been made. You might want to withdraw various entries, for example.

You approve conventional payment entries by selecting the action “Approve Conventional Payment.”

Approve Conventional Payment

When you select this action, you approve the payment selection for the vendor. If you wish to approve a payment selection for all or a range of vendors, use the Print Payment Selection window.

See the Introduction to this chapter for a detailed description.

Remove Payment Selection

When you select this action, all the amounts in the “Payment” field are cleared and the amount in the “Balance” field is reinserted. You cannot remove any previously approved payments.

Maconomy Reference Guide

Actions

Top Tab