Actions

This section shows the actions available in the Approve Job Registrations workspace.

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Field	Description
Mark for Approval of Time	When you select this action, all time sheet registrations on the relevant jobs are marked for approval. This means that the value in the field “New Approval Status, Time” is set to the value “Approved” on the affected lines.
Mark for Rejection of Time	When you select this action, all time sheet registrations on the relevant jobs are marked for rejection. This means that the value in the field “New Approval Status, Time” is set to the value “Rejected” on the affected lines.
Mark for Release of Time	When you select this action, all time sheet registrations on the relevant jobs are marked for release. This means that the value in the field “New Approval Status, Time” is set to the value “Released” on the affected lines.
Unmark Time	When you select this action, all jobs within the selection criteria registered for time approval, rejection, or release will be unmarked; that is, the field “New Approval Status, Time” will be blanked on all the relevant lines.
Mark for Approval of Expenses	When you select this action, all expense sheet registrations on the relevant jobs are marked for approval. This means that the value in the field “New Approval Status, Expense” is set to the value “Approved” on the affected lines.
Mark for Rejection of Expenses	When you select this action, all expense sheet registrations on the relevant jobs are marked for rejection. This means that the value in the field “New Approval Status, Expense” is set to the value “Rejected” on the affected lines.
Mark for Release of Expenses	When you select this action, all expense sheet registrations on the relevant jobs are marked for release. This means that the value in the field “New Approval Status, Expense” is set to the value “Released” on the affected lines.
Unmark Expenses	When you select this action, all jobs within the selection criteria registered for expense approval, rejection or release will be unmarked; that is, the field “New Approval Status, Expense” will be blanked on all the relevant lines.
Approve Time	When you select this action, all status indications in the field “New Approval Status, Time” are put into effect. This means that the action approves, rejects, and releases all time sheet registrations for the jobs displayed in the sub-tab that are marked for time approval/rejection/release. If any time sheet lines are thus fully approved or released — that is, the time sheet from which the time sheet line originates was already approved or released by all the relevant persons, if this is required by the approval principle selected for the job in the window Jobs the lines in question are transferred to a time sheet journal which can then be posted. If the system parameter “Automatic posting of time sheets” is marked, the time sheet journal is posted automatically. If the system parameter is not marked, the journal can be posted in the window Posting in the G/L module. Please see the description of the field “New Approval Status, Time” for more information about the effect of the different status indications. The fields in the main tab are updated upon selection of this action.
Approve Expenses	When you select this action, all status indications in the field “New Approval Status, Expense” are put into effect. This means that the action approves, rejects, and releases all expense sheet registrations for the jobs displayed in the sub-tab that are marked for time approval/rejection/release. If expense sheets are approved or released, the lines in question are transferred to an expense sheet journal which can then be posted. If the system parameter “Automatic posting of expense sheets” is marked, the expense sheet journal is posted automatically. If the system parameter is not marked, the journal can be posted in the window Posting in the G/L module. The fields in the main tab are updated upon selection of this action.