Job Invoice Lines Sub-Tab
This section includes the fields and descriptions for the Job Invoice Lines sub-tab.
The table in this window shows job invoice lines that represent the invoice part (or total) of the job entry registration. Several lines may appear if the job entry has been split invoiced or partly invoiced more than once. Notice that these are not the lines that are printed on the invoice, but several job invoice lines are aggregated into invoice printout lines.
| Field | Description |
|---|---|
| Invoice No. | This field shows the invoice number of the invoice on which all or part of the job entry registration was invoiced. |
| Line No. | This field shows the line number of the job invoice line. This field is used mostly for tracking purposes. |
| Debit/Credit | This field shows “Debit” for invoices and “Credit” for credit memos. |
| Activity No. | This field shows the activity number of the job invoice line, which is always the same as the job entry. |
| Activity Type | This field shows the activity type of the activity. |
| Task | This field shows the task name of the job entry as registered on the job invoice line. |
| Description | This field shows the job entry description as copied to the job invoice line. |
| Employee No. | This field shows the employee number of the job entry as copied to the job invoice line. |
| Quantity | This field shows the quantity that is included on the invoice after write-up/-down of the job entry quantity is closed. |
| Quantity, Up/Down | This field shows the quantity write-up or-down that occurred for the quantity registered and invoiced on the invoice for this job invoice line. Thus, if a job entry registers 100, then the job invoice line may close the total registered quantity 100 with a write-up/-down -30 and quantity 70 printed on the invoice. |
| Cost, Total, Base | This field shows the total cost in the job’s base currency. |
| Billing Price, Curr. | This field shows the unit billing price as included on the invoice after write-up/-down of quantity and total billing price. |
| Billing Price, Total, Currency | This field shows the billing price that is included on the invoice after write-up/-down of the job entry billing price being closed. |
| Billing Price, Up/Down, Currency | This field shows the billing price write-up or –down that occurred for the billing price registered and invoiced on the invoice for this job invoice line. Thus, if a job entry registers a billing price of 100, then the job invoice line may close the total registered billing price 100 with a write-up/-down -30 and billing price 70 printed on the invoice. |
| Billing Price, Base | This field shows the unit billing price as included on the invoice after write-up/-down of quantity and total billing price. |
| Billing Price, Total, Base | This field shows the billing price that is included on the invoice after write-up/-down of the job entry billing price being closed. |
| Billing Price, Up/Down, Base | This field shows the amount written up/down on the invoice in base currency. |
| Closed Billing Price, Base | This field shows the closed standard billing prices in the company’s base currency. |
| Cost, Total, Enterprise | This field shows the total cost in enterprise currency. |
| Billing Price, Enterprise | This field shows the unit billing price as included on the invoice after write-up/-down of quantity and total billing price. |
| Billing Price, Total, Enterprise | This field shows the billing price that is included on the invoice after write-up/-down of the job entry billing price being closed. |
| Billing Price, Up/Down, Enterprise | This field shows the write-up/-down amount for all the entries being invoiced, in enterprise currency. Write-up and write-down are the differences between the registered number of hours and the invoiced number of hours. Write-ups are shown as positive figures, and write-downs as negative figures. |
| Cost, Total, Exec. Company, Base | This field shows the total cost of the current activity in the executing company, in base currency. |
| Cost, Total, Exec. Company, Enterprise | This field shows the total cost of the current activity in the executing company, in enterprise currency. |
| Billing Price, Total, Exec. Company, Currency | This field shows the total billing price of the current activity in the executing company, in base currency. |
| Billing Price, Total, Exec. Company, Enterprise | This field shows the total billing price of the current activity in the executing company, in enterprise currency. |
| Exec. Company No. | This field shows the number of the company carrying out the specified activity. |
| Tax Code 1 | This field shows the G/L tax code, if any, used on the entry.
If multiple tax codes are enabled, the “Tax Code” field will be replaced by the following fields: “Tax Code 1,” “Tax Code 2,” and, if three tax levels are enabled, “Tax Code 3.” For further information on multiple tax codes, please see the description in “Tax Codes.” |
| Tax, Base | This field shows the tax amount for the billing price.
If multiple tax codes are enabled, the “Tax, Base” field will be replaced by the following fields: “Tax Total, Base, “Tax 1, Base, “Tax 2, Base,” and, if enabled, “Tax 3, Base.” The “Total Tax, Base” field calculates the sum of the other individual tax fields. For further information on multiple tax codes, please see the description in “Tax Codes.” |
| Tax, Currency | This field shows the tax amount for the billing price.
If multiple tax codes are enabled, the “Tax, Currency” field will be replaced by the following fields: “Tax Total, Currency,” “Tax 1, Currency,” “Tax 2, Currency,” and, if enabled, “Tax 3, Currency.” The “Tax Total, Currency” field calculates the sum of the other individual tax fields. For further information on multiple tax codes, please see the description in “Tax Codes.” |
| Tax, Enterprise | This field shows the tax amount in the enterprise currency. |
| Item Tax Code | This field shows the item tax code created. |
| Location | The functionality of this field is similar to that of the field “Task” above. |
| Entity | The functionality of this field is similar to that of the field “Task” above. |
| Project | The functionality of this field is similar to that of the field “Task” above. |
| Purpose | The functionality of this field is similar to that of the field “Task” above. |
| Spec. 1-3 | The functionality of this field is similar to that of the field “Task” above. |
| Local Spec. 1-3 | The functionality of this field is similar to that of the field “Task” above. |
| Customer No. | This is the customer number of the job. |
| Customer Group | This field shows the customer’s customer group. See the Popup Fields item Customer Group. |
| Responsible | This field shows the responsible employee on the job. |
| Posting Department | This field shows the posting department of the job entry. See Departments in the Posting Reference window. |
| Number Transferred | This field shows the quantity transferred to the job entry and invoiced on this job invoice line. |
| Billing Price, Transferred, Currency | This field shows the billing price transferred to the job entry and invoiced on this job invoice line. |
| Billing Price Transferred, Base | This field shows the billing price transferred to the job entry and invoiced on this job invoice line. |
| Billing Price Transferred, Enterprise | This field shows the billing price transferred to the job entry and invoiced on this job invoice line. |
| Deactivated, Base | Depending on the capitalization method, this field shows the amount deactivated upon closing the job entry billing price. |
| Invoice Date | This is the invoice date. |
| G/L Entry Date | This field shows the job entry finance entry date. |
| Invoice Discount | This field shows the discount given upon invoicing according to the customer setup. |
| Invoice Discount, Base | This field shows the discount given upon invoicing according to the customer setup. |
| Item No. | This field shows the item number if any item was registered on the job entry. |
| Company No. | This field shows the number of the company responsible for the job. |
| Basis Unit Price | This field shows the basis unit price before price list adjustments. |
| Cost Type | This field shows the cost type selected for the current activity in the Activities window: “Turnover” or “Outlays.” |
| Invoice Discount, Line, Enterprise | This field shows the discount given upon invoicing according to the customer setup. |
| Entry Type | The type of the current job entry – for example “Registration” or “Reallocation.” |
| Incl. in Fixed Price | If this field is marked, the current job entry is part of the fixed price of the job. |
| Deactivated, Enterprise | Depending on the capitalization method, this field shows the amount deactivated upon closing the job entry billing price. |
| Amount Recognized, Currency | This field shows the amount revenue-recognized upon invoicing. |
| Amount Recognized, Base | This field shows the amount revenue-recognized upon invoicing. |
| Revenue Recognized, Enterprise | This field shows the amount revenue-recognized upon invoicing. |
| Origin | This field shows the origin of the job entry. |
| Bill to Customer | This field shows the number of the customer who received the invoice. |
| Appropriation | This field shows the bill-to customer appropriation. |
| Reference, Invoice No. | Upon split billing this field shows the invoice number of the first invoice printed. |
| Overtime Spec. | This field shows any overtime specification entered for the current job entry. |