Actions

Field

Description

New Absence Entry

Use this action to create an absence entry. Maconomy automatically selects a value in the Time Unit field upon creation. The value is set according to the vacation period for the current user employee and current date. If you enter a value but did not change the initially displayed time unit, and this time unit differs from the final time unit as defined by the vacation period, an error message appears stating you must explicitly select another time unit and reconsider the values. You can register an absence for a period that extends over more than one employee revision that may include changing Absence Hours per Day, week calendar, and working hours.

Field	Description
Submit Absence Entry	When you select this action, the selected absence entry is submitted as an indication that it now contains the desired information and is ready to be approved. The availability of this action is dependent on Entry Type. Additionally, this action is only available to the currently selected employee, that employee's secretary, the employee who is specified as absence approver for the currently selected employee, and the supervisor of the selected employee. Furthermore, users for whom the field "Submit Absence" in the Actions window has been marked can select this action.
Approve Absence Entry	When you select this action, the selected absence entry is approved, causing it to take effect. The availability of this action is dependent on Entry Type. Additionally, this action is only available to the employee who is specified as absence approver for the currently selected employee and to the supervisor of the selected employee. Furthermore, users for whom the field "Approve and Reject Absence" in the Actions window has been marked can select this action.
Reject Allowance Request	This action rejects an entry of type Allowance Request. A reason for rejection can be specified in the field Reason. This action is only enabled for entries of type Allowance Request. This action is only available to the employee who is specified as absence approver for the currently selected employee and to the supervisor of the selected employee. Furthermore, users for whom the field "Approve and Reject Absence" in the Actions window has been marked can select this action.
Reopen Absence Entry	When you select this action, the current entry is reopened, and as a result it is no longer rejected, submitted, or approved. If a previously approved entry is reopened, it is once again possible to change the information on it. When the relevant changes are made, the entry must be resubmitted and approved to become effective. Some entries cannot be reopened. Entries of type Absence or Allowance Request cannot be reopened. Allowance and Carry Forward entries cannot be reopened if the allowance days they grant have already been used by an employee. The availability of this action is dependent on Entry Type . This action is only available to the employee who is specified as absence approver for the currently selected employee and to the supervisor of the selected employee. Furthermore, users for whom the field "Reopen Absence" in the Actions window has been marked can select this action.