This section includes the fields and descriptions for the General Journal Entry tab.
General Island
| Field | Description |
|---|
| Entry Date
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This field shows the date when the entry was created.
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| Trans. No.
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This field shows the transaction number.
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| Transaction Type
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This field shows the transaction type.
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| Description
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This field shows the entry text.
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| Std. Description
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This field shows the standard text.
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| GRP
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This field shows one of the following values:
- G — The entry is a G/L entry without relevance to a customer or vendor.
- R — The entry is a customer entry, which means that it was entered to the customer’s control account in the G/L module and the customer’s account in the Accounts Receivable module. Maconomy retrieves the reference to the control account from the Control Account field in the Payment Information workspace in the Accounts Receivable module.
- P — The entry is a vendor entry, which means that it was entered to the vendor’s control account in the G/L module and to the vendor’s account in the Accounts Payable module. Maconomy retrieves the reference to the control account from the Control Account field in the Payment Control workspace in the Accounts Payable module.
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| Account No.
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This field shows the account number to which the entry was posted.
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| Account Name
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This field shows the account text for the account that is associated with the account number.
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| Debit
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This field shows an amount in the base currency of the company that is responsible for the journal, if the entry is a debit entry.
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| Credit
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This field shows an amount in the base currency of the company that is responsible for the journal, if the entry is a credit entry.
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| Offset
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This field shows the entry’s offset code.
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| Company No.
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This field shows the number of that company that is responsible for the general journal.
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| Exchange Rate Variance
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This field shows whether the entry is for exchange rate variance.
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| Allocation Code
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This field shows the allocation code.
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| Summary Posting
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This field shows whether Maconomy has gathered entries to the same account number during posting.
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| Registration Code
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This field shows a registration code for a shortcut to manual entry of dimensions.
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Tax Island
| Field | Description |
|---|
| Tax Code
|
This field shows a tax code for the entry on the current line if the line represents a G/L entry.
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| Tax Direction
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This field indicates whether the entry is for a purchase or a sale.
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| Company Tax Code
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This field shows the company tax code. This field must contain a value if the Tax Direction field contains a value.
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| Item Tax Code
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This field shows the item tax code. This field must contain a value if the Tax Direction field contains a value.
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Amounts Island
| Field | Description |
|---|
| Currency
|
This field shows the original currency of the entry, if it involves a currency transaction such as payments from foreign customers.
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| Currency Amount
|
This field shows the entry amount in the currency, if the entry is a currency entry. A credit amount is displayed as a negative figure.
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| Currency Direction
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This field shows which currency table applies to the entry, if a currency other than the base currency was entered for the entry.
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| Amount, Enterprise
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This field shows the entry amount in enterprise currency. A credit amount is displayed as a negative figure.
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| Quantity
|
This field shows the quantity of the entry.
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| Quantity 2
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This field shows another quantity of the entry.
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Job Island
| Field | Description |
|---|
| Job No.
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This field shows the number of the job form the Job Cost module if the entry pertains to a job.
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| Activity
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This field shows the number of the activity from the Job Cost module if the entry pertains to a job.
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| Employee No.
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This field shows the number of an employee if the entry pertains to a specific employee.
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| Task
|
This field shows the Task job dimension.
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Vendor Island
| Field | Description |
|---|
| Vendor No., Reference
|
This field shows a reference to a vendor if the current line pertains to a finance entrythat is, the GRP field contains the value G.
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| Vendor Invoice No.
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This field shows the vendor invoice number. You can only use this field when you post entries that are related to a vendor in the general journals.
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| Reconc. Vendor Invoice No.
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This field shows an invoice number if you entered R in the GRP field.
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Customer Island
| Field | Description |
|---|
| Customer No., Reference
|
This field shows a reference to a customer if the current line pertains to a finance entrythat is, the GRP field contains the value G.
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| Reconc. Invoice No.
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This field shows the invoice number for a posted invoice.
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Asset Island
| Field | Description |
|---|
| Asset
|
This field shows a reference number to an asset.
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Payment Island
| Field | Description |
|---|
| Due Date
|
This field shows the due date of the customer or vendor entry.
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| Reference Date
|
This field shows the reference date for the current entry. The reference date can manually be specified on G/L journals and vendor invoices. The reference date is automatically set to the job/cost entry date for job-related entries in the cases where the job/cost entry date can be different from the G/L entry date.
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| Check No.
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This field shows the payment to the vendor if the current line is a debit entry for a vendor. This can be the number of a handwritten check if you pay the vendor by check.
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| Payment Mode
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This field shows the payment mode that you use to pay the vendor, either immediately by handwritten check of later if the registration concerns the registration of a vendor invoice. The functionality of this field depends on whether a number is displayed in the Check. No. field.
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| Prior-Period
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This field shows the prior period if the journal is a prior-period journal. If the journal is not a prior-period journal, this field can show a prior period from another fiscal period.
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| External Trans. No.
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This field shows the number of an external transactionthat is, a transaction that originates in a legacy financial system.
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| Payer Id.
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This field shows the payer ID on vendor entries, which corresponds to the payer ID entered on vendor invoices in the Vendor Invoices workspace.
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Accrual Island
| Field | Description |
|---|
| Accrual Type
|
This field shows the accrual type. You can only accrue an entry if this is a G/L account or job.
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| Period From, Accrual
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This field shows the beginning date of the accrual period, if the Accrual Type field contains a value.
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| Period To, Accrual
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This field shows the ending date of the accrual period, if the Accrual Type field contains a value.
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