Entries Sub-Tab
This section includes the fields and descriptions for the Entries sub-tab.
| Field | Description |
|---|---|
| Entry Date | This is the entry date. The entries are sorted by entry date. Entries with the same date are sorted by transaction number. |
| Description | This is the entry text. |
| Trans. No. | This is the entry’s transaction number. Depending on where the entry occurs, the transaction number was entered manually or allocated by Maconomy.
If the number originates in a general or vendor invoice journal, it is manually entered. If the number originates in an A/R, A/P, invoice, reallocation, inventory, job, or client account regulation journal, it is entered automatically. |
| Trans. Type | This is the entry’s transaction type. Transaction types are set up in the Transaction Types window. |
| Debit, Base | This is the entry amount in the base currency of the company specified on the entry if the entry is a debit entry. |
| Credit, Base | This is the entry amount in the base currency of the company specified on the entry if the entry is a credit entry. |
| Base Currency | This is the currency used as base currency in the company specified on the current entry. |
| Balance, Rep. Currency | This is the balance on the current account after the posting of the current entry. The amount is calculated from the amount in base currency of the company specified on the entry, but is displayed in the reporting currency selected in the Account Ledger tab. The balance on the first transaction in the Entries sub-tab thus corresponds to the opening balance plus the amount on the first entry, whereas the balance on the last transaction in the Entries sub-tab corresponds to the closing balance. Credit balances are displayed as negative figures. The balance is shown for entries within the specified dimension ranges in the Account Ledger tab. Note that the column only displays amounts if the Selection Criteria cover companies that use the same base currency, and if this base currency corresponds to the reporting currency. |
| Debit, Account | This is the entry amount in the standard currency of the account, if the entry is a debit entry. |
| Credit, Account | This is the entry amount in the standard currency of the account, if the entry is a credit entry. |
| Balance, Account | In this field, Maconomy displays the balance of the current account after the posting of the current entry. The amount is displayed in the base currency of the account. The balance on the first transaction in the Entries sub-tab corresponds to the opening balance plus the amount on the first entry, while the balance on the last transaction in the Entries sub-tab corresponds to the closing balance. Credit balances are displayed as negative figures. The balance is shown for entries within the specified dimension ranges in the Account Ledger tab. |
| Debit, Enterprise | This is the entry amount is enterprise base currency if the entry is a debit entry. |
| Credit, Enterprise | This is the entry amount is enterprise base currency if the entry is a credit entry. |
| Balance, Enterprise | In this field, Maconomy displays the balance of the current account after the posting of the current entry. The amount is displayed in the base currency of the account. The balance on the first transaction in the Entry sub-tab corresponds to the opening balance plus the amount on the first entry, while the balance on the last transaction in the Entry sub-tab corresponds to the closing balance. Credit balances are displayed as negative figures. The balance is shown for entries within the specified dimension ranges in the Account Ledger tab. |
| Amount, Original | This is the amount that was specified in the field “Currency Amount” when the current entry was created. |
| Original Currency | This is the original currency for the entry. |
| Quantity | This is the quantity registered to the entry. |
| Quantity Balance | This is the account’s quantity balance after posting. The balance for the first transaction is thus the opening balance plus the first entry quantity, while the balance for the last transaction is the closing balance. Note that the quantity balance is only for the entries selected in the Account Ledger tab. |
| Quantity 2 | This is the quantity 2 registered to the entry. |
| Quantity 2 Balance | This is the account’s quantity 2 balance after posting. The balance for the first transaction is thus the opening balance plus the first entry, while the balance for the last transaction is the closing balance. Note that the quantity 2 balance is only for the entries selected in the Account Ledger tab. |
| Company No. | This is the number of the company to which the current entry is assigned. |
| Location | This is the Location to which the current entry is assigned. |
| Entity | This is the Entity to which the current entry is assigned. |
| Project | This is the Project to which the current entry is assigned. |
| Purpose | This is the Purpose to which the current entry is assigned. |
| Spec. 1-3 | These are the Specification values to which the current entry is assigned. |
| Local Spec. 1-3 | These are the Local Specification values to which the current entry is assigned. |
| Date Posted | This is the date when the entry was posted in the general ledger. |
| Journal No. | This is the number of the posting journal in which the entry is posted. |
| EU Tax Code | This is the EU tax code of the entry. |
| Prior-periods | This field displays the prior period assigned to the current entry. |