Change Payment Selection Tab

This section includes the fields and descriptions for the Change Payment Selection tab.

Selection Criteria Island

Field	Description
Pay to Vendor No.	The functionality of this field is similar to that of the field “Company No.” above.
Supplier No.	In these fields, you can specify a range of supplier numbers. The payment file will only include suppliers within the specified range.
Company No.	In these fields, you can specify a range of company numbers. Only vendor entries for which companies within the specified range are responsible are shown in the table part when the field “Show Entries” is marked.
Company of Origin	The functionality of this field is similar to that of the field “Company No.” above.
A/P Control Account	In this field you can select a control account. The table part will only show entries concerning this account.
Vendor Group	In this field you can select a vendor group. The table part will only show entries concerning this vendor group.
Card Type Code	The functionality of this field is similar to that of the field “Company No.” above.
Due Date	The functionality of this field is similar to that of the field “Company No.” above.
Payment Agent	In this field, you can select a payment agent. The table part will only show entries concerning the specified payment agent when the field “Show Entries” is marked.
Payment Mode	In this field, you can select a payment mode. The table part will only show entries concerning the specified payment mode when the field “Show Entries” is marked.
Check Book	In this field, you can select a check book. The table part will only show entries concerning the specified check book.
Transaction Type	The functionality of this field is similar to that of the field “Company No.” above.
Show Only Entries without Payer Id.	If you mark this field, the table part will only show entries for which no payer identification has been specified. Using a combination of this field and the field “Payment Mode,” you can thus identify all entries where the payment identification is blank, but the payment mode of the entry requires a payer ID.
Show Only Entries without Card Type Code	If you mark this field, the table part will only show entries for which no card type code has been specified. Using a combination of this field and the field “Payment Mode,” you can thus identify all entries where the card type code is blank, but the payment mode of the entry requires a card type code.
Show Only Entries Selected for Payment	If you mark this field, only entries selected for payment are shown in the table part when the field “Show Entries” is marked.
Do Not Show Entries Being Paid	If you mark this field, entries being paid are not shown in the table part when the field “Show Entries” is marked.
Show Entries	When you mark this field, the vendor entries matching the selection criteria specified in the window are shown in the table part. When you open this window, the field is unmarked by default.

Statistics Island

Field	Description
Total, Vendor Entries	This field shows the total number of vendor entries shown in the table part, along with the sum of the amounts on these entries. Credit memo amounts are deducted from the sum total.
Due	This field shows how many of the entries shown in the table part are due, along with the sum of the amounts on these entries. Credit memo amounts are deducted from the sum total.
Being Paid	This field shows how many of the entries shown in the table part are being paid, along with the sum of the amounts on these entries. Credit memo amounts are deducted from the sum total.
Selected for Payment	This field shows how many of the entries shown in the table part are selected for payment, along with the sum of the amounts on these entries. If a cash discount is granted for the current entry, the discount has been deducted from the amount in this field. Credit memo amounts are deducted from the sum total.

New Registration Island

Field	Description
Payment Mode	In this field, you can select a payment mode for a new registration of the selected vendor entries. When you select the action “Transfer New Registration,” the selected payment mode is copied to all vendor entries shown in the table part. The payment mode is also changed, even if the new payment mode belongs to another payment agent than originally specified on the vendor entries. If you do not specify a payment mode, the vendor entries keep their current payment mode.
Card Type Code	In this field, you can select a card type code for a new registration of the selected vendor entries. When you select the action “Transfer New Registration,” the specified card type code is copied to all vendor entries shown in the table part. If you do not specify a card type code, the vendor entries keep their current card type codes.
Due Date	In this field, you can specify a due date for a new registration of the selected vendor entries. When you select the action “Transfer New Registration,” the selected due date is copied to all vendor entries shown in the table part. If you do not specify a due date, the vendor entries keep their current due dates.
Payment Description	In this field, you can specify a payment description for a new registration of the selected vendor entries. When you select the action “Transfer New Registration,” the specified payment description is copied to all vendor entries shown in the table part. If you do not specify a payment description, the vendor entries keep their current payment descriptions.

Currency Island

Field	Description
Reporting Currency	In this field, you can specify the currency in which the amounts in this island should be shown. If the current user has been assigned to a company in the window Users, Maconomy suggests the company base currency of the company in question. When converting amounts into the selected currency, Maconomy uses the exchange rates valid on the date entered in the field “Exchange Rate Date” below, and the exchange rate table used is the exchange rate table for purchases selected in the window System Information in the Set-Up module. Please note that Maconomy performs currency conversion even though the original amount has been registered in the same currency as the one specified in this field, which may give rise to discrepancies between the registered amounts and the amounts shown in this window.
Exchange Rate Date	In this field, you can specify an exchange rate date. When converting amounts into the reporting currency, Maconomy uses the exchange rates valid on this date according to the exchange rate table for purchases selected in the window System Information in the Set-Up module for conversion of currency amounts. See also the field “Reporting Currency.”

Payment Selection Island

Field	Description
Latest Due Date	Here you enter the cut-off date for selection of entries for payment. If an entry’s due date is on or before this date, it will be selected for payment. If the entry is not approved, it will not be selected. You must enter a date.
Blanket Payment Date	In this field, you can specify the payment date to be applied to all of the payments included in the payment selection, both blanket payments and separate payments.
Overwrite Settled	If this field is marked, settled entries will be included in the payment selection, and entries already settled will be canceled. Entries can be selected for settlement in the window A/P Open Entry Reconciliation. If this field is not marked, entries for reconciliation will not be included.
Include Cash Discount	If this field is marked, the current payment selection will include any cash discounts granted in accordance with the cash discount terms indicated on the vendor invoices in question. A cash discount is automatically calculated by Maconomy if the calculation date is later than the cash discount date for the current vendor invoice, and if today’s date is before this cash discount date. Note that if tax adjustment has been selected on the current vendor’s cash discount term, the cash discount amount displayed on the print of this window will include tax. If tax adjustment has not been selected, the cash discount amount will be exclusive of tax. Terms for cash discounts inclusive of adjustment of tax are entered in the pop-up field “Cash Discount Codes” in the Set-Up module. The print of the selection also shows a detailed specification of any discount granted.
Remittance Text	Here you can enter a remittance text. For a more detailed description, see the document on automatic payment for the selected payment format and the description of the window “Show Payment Remittance.”