Dimension Lines Sub-Tab
This section includes the fields and descriptions for the Dimension Lines sub-tab.
| Field | Description |
|---|---|
| From Date | In this field, you can specify the starting date of the period in which the dimension values on the line should be derived from the current job, employee, and so on. When you specify a starting date, the ending date on the line covering the period before the specified starting date is changed to the day before the specified date. Furthermore, if you enter a date which lies within the period covered by another line, the current line will be assigned the ending date of the line whose period the current line overlaps.
When the Dimension Lines sub-tab contains more than one line, the line with the latest starting date will always have an open ending date, and the original line that is automatically created when the employee was created always keeps the starting date blank. This ensures that there is always a valid set of dimension values to derive. The contents of the line with the open ending date are reflected in the Derived Dimensions island in the information card of the job, employee, and so on in question, and changes made in the information card will cause the line to be updated accordingly. If you delete a line, the period of the line above the deleted line is prolonged, as it is assigned the ending date of the deleted line. When registering hours in a time sheet, the dimensions derived for the lines in the table part are derived from the dimension derivation line covering the starting date of the time sheet. However, if the allocation method specified in the System Information workspace in the Set-Up module is “One Entry per Week,” the dimensions derived for the entry covering the whole week will be those that apply to the entry date specified for the week in question in the week calendar assigned to the employee. |
| To Date | This field shows the ending date of the period in which the dimension values on the line should be derived from the current job, employee, and so on. Maconomy automatically assigns an ending date to each line, causing the period of each line to end on the day before the starting date of the next period defined on a line in the Dimension Lines sub-tab. However, the line with the latest starting date will always have a blank ending date. For a detailed description of the functionality of the field, see the field “From Date” above. |
| Description | In this field, you can enter a description pertaining to the current dimension derivation line. |
| Selected Value | In this field, you can specify a value from the option list specified in the Derived Dimensions tab, for example, as a description of the reason for the change in derived dimensions. If no option list has been specified in the Derived Dimensions tab, you can enter any value in this field. |
| Dimension Comb. No. | In this field, you can enter the number of a dimension combination of the type “Dimension Derivation” created in the Dimension Combinations workspace.
If you specify a dimension combination, Maconomy will use the values in this dimension combination when deriving dimensions from the job, employee or dimension value selected in the Derived Dimensions tab. However, any dimension derivation values specified on this line will be used instead of those specified for the same dimensions in the dimension combination. This means that the dimension combination only applies to the dimensions for which no value has been entered on the line. |
| Dim. Comb. Description | This field shows the description of the current dimension combination. |
| Company No. | This field shows the number of the company derived from the job, employee, or dimension value selected in the Derived Dimensions tab. The information is retrieved from the information card of the job, employee, and so on, and cannot be changed here, as it is not possible to specify date dependent derivation of company numbers. Therefore, the field is for information only. |
| Company Name | This field shows the name of the company specified in the field “Company No.” |
| Overwrite Company | In this field, you can specify if any value specified in the field “Company No.” on the current line should overwrite existing account values on entries when the account number is derived from the current dimension derivation line. The value in this field only has effect if a company has been specified on the current line. If you mark this field, but do not specify a company, the overwrite mark is ignored, as the company and the overwrite mark are always retrieved together from the same dimension derivation line, dimension combination, or dimension combination line.
For more information about the meaning of overwriting in connection with derived dimensions, please see the description of the field “Account No.” below. Furthermore, please see the section about dimension derivation in “Introduction to the G/L Module” and the description of the Dimension Derivations workspace. |
| Account No. | In this field, you can specify a value for the Account dimension if you want this value to be derived from the job, employee, or dimension value selected in the Derived Dimensions tab. If you also want this value to overwrite any manually entered values for the dimension, you can indicate this by marking the field “Overwrite Account.” If you do not select to overwrite, the dimension value will only be derived if the dimension field to which the derivation is performed is not manually completed or completed by use of a registration code.
Even if you have specified a dimension combination in the field “Dim. Comb. No.” above, a value entered in this field will be used rather than the value (if any) found for this dimension in the dimension combination in question. This means that the dimension combination only applies to this dimension if you have not entered a value in this field. Please note that if a dimension combination has been specified in the field “Dim. Comb. No.,” a mark in the field “Overwrite Account” will only have effect if you have also entered a dimension value. If you mark the field “Overwrite Account,” but you do not enter a dimension value in this field, the “Overwrite Account” field is ignored, as dimension values and overwriting specification are always retrieved together from the same dimension derivation line, dimension combination or dimension combination line. For further information about derived dimensions, please see “Introduction to the G/L Module” and the description of the fields and functions in the Dimension Derivations and Dimension Combinations workspaces. |
| Account Name | This field shows the name of the account specified in the field “Account No.” |
| Overwrite Account | In this field, you can specify whether any value specified in the field “Account No.” on the current line should overwrite existing account values on entries when the account number is derived from the current dimension derivation line. The value in this field only has effect if an account has been specified on the current line. If you mark this field, but do not specify an account, the overwrite mark is ignored, as the account and the overwrite mark are always retrieved together from the same dimension derivation line, dimension combination, or dimension combination line.
For more information about the meaning of overwriting in connection with derived dimensions, please see the description of the field “Account No.” above. Furthermore, please see the section about dimension derivation in “Introduction to the G/L Module” and the description of the Dimension Derivations workspace. |
| Location | The functionality of this field is similar to that of the field “Account No.” |
| Location, Description | This field shows a description of the location specified in the field “Location.” |
| Overwrite Location | The functionality of this field is similar to that of the field “Overwrite Account.” |
| Entity | The functionality of this field is similar to that of the field “Account No.” |
| Entity, Description | This field shows a description of the entity specified in the field “Entity.” |
| Overwrite Entity | The functionality of this field is similar to that of the field “Overwrite Account.” |
| Project | The functionality of this field is similar to that of the field “Account No.” |
| Project, Description | This field shows a description of the project specified in the field “Project.” |
| Overwrite Project | The functionality of this field is similar to that of the field “Overwrite Account.” |
| Purpose | The functionality of this field is similar to that of the field “Account No.” |
| Purpose, Description | This field shows a description of the purpose specified in the field “Purpose.” |
| Overwrite Purpose | The functionality of this field is similar to that of the field “Overwrite Account.” |
| Spec. 1-3 | The functionality of these fields is similar to that of the field “Account No.” |
| Spec. 1-3, Description | These fields show the descriptions of the specification values specified in the fields “Spec. 1-3.” |
| Overwrite Spec. 1-3 | The functionality of these fields is similar to that of the field “Overwrite Account.” |
| Local Spec. 1-3 | The functionality of these fields is similar to that of the field “Account No.” |
| Local Spec. 1-3, Description | This field shows a description of the local spec. value specified in the field “Local Spec. 1-3.” |
| Overwrite Local Spec. 1-3 | The functionality of these fields is similar to that of the field “Overwrite Account.” |