Jobs Sub-Tab
This section includes the fields and descriptions for the Jobs sub-tab.
| Field | Description |
|---|---|
| Job No. | This field shows the job number of the entry. |
| Job Name | This field shows the name of the job. |
| Customer Name | This field shows the name of the customer. |
| Selected | In this field you can enter a check mark to include the job entry in the batch job allocation. |
| Status | This field shows Maconomy’s feedback on the action you ran on the selected job entries. For example, the message can tell you why an action did not complete successfully. |
| Net On Account, Currency | This field shows the amount net on account on the job. |
| Open Billing Price, Currency | This field shows the total open billing price on the job. The amount includes job entries on subjobs that are set up to be invoiced on the main job. |
| Open Balance, Currency | This field shows the total open balance for the job in the job’s currency. |
| Allocate | This is the amount for allocation (reconciliation) on the invoices on account on the job. You can change this amount and let Maconomy set the amount for reconciliation on the open invoices on account accordingly. |
| Balance | This shows the difference between the two other fields. You can only submit the job invoice allocation if the balance is zero. |
| Up/Down Change, Currency | This field shows the change in write-up/-down after the job invoice allocation has been approved. |
| Fixed Price, Currency | This field shows the fixed price of the job specified in the currency of the job. |
| Invoiced On Account | This field shows the amount invoiced on account. |
| Submitted | A check mark in this field shows if the invoice allocation on the job has been submitted. |
| Submitted By | If the invoice allocation on the job has been submitted, this field shows the name of the employee who submitted it. |
| Submitted Date | If the invoice allocation on the job has been submitted, this field shows the date when it was submitted. |
| Last Allocation Date | This field shows the date of the last job invoice allocation. |
| Last Submitted By | This field shows who submitted the last job invoice allocation. |
| Last Submitted Date | This field shows when the last job invoice allocation was submitted. |
| Last Approved By | This field shows who approved the last job invoice allocation. |
| Last Approval Date | This field shows when the last job invoice allocation was approved. |
| Last Allocated Amount | This field shows the amount of the last job invoice allocation. |
| Last Allocation No. | This field shows the number of the last job invoice allocation. |
| Revenue Recognition Date | This field shows the date of the last revenue recognition. |
| Completion % | This field shows the percentage of completed revenue recognized. |
| Amount, Revenue Recognized | This field shows the amount of revenue recognized on the job as of the date specified in the field “Revenue Recognition Date.” |
| Job Invoice Allocation Completion Date | This field shows the date when the following conditions were first satisfied: The open billing price must be zero, all invoices on account must be reconciled, and the reconciled amount must equal the fixed price all within Job Invoice Allocation. |
| Up/Down To Date, Currency | This is the write-up/-down of the current amount to date. |
| Up/Down Total, Currency | This is the total write-up/-down amount after the changes. |
| Allocated To Date, Currency | This is the allocated billing price of the job entries to date. |
| Allocated Change, Currency | This field shows the change in allocated billing price of the job entries after the job invoice allocation has been approved. |
| Allocated Total, Currency | This is the total allocated billing price of the job entries after the changes. |
| Cost Allocated To Date, Base | This field shows the allocated billing price (at cost price) of the job entries to date. |
| Cost Allocated Change, Base | This field shows the change in allocated billing price (at cost price) of the job entries. |
| Cost Allocated Total, Base | This field shows the total allocated billing price (at cost price) of the job entries. |
| Open Cost, Base | This is the open cost in base currency or company currency. |
| Status | This is the current job status. When the job is created, it has “Quote” status, unless you have marked the “Created as Order” field in the window System Information. It is then only possible to make quotes from it, not invoices. This is done in the window Quote Editing.
If the field “Created as Order” in the window System Information is marked, jobs are created with “Order” status, but only if the current user has been given access to convert jobs to orders in the window Actions in the Set-Up module. |
| Estimated Ending Date | This field shows the date when the job is expected to be finished. The date is for information only. |
| Customer No. | This field shows the customer number as shown in the Jobs window. |
| Bill to Customer Cust. No. | This field shows the number of the customer who is being invoiced for the job. |
| Currency | This field shows the currency of the job entry in the currency of the job. |
| Base Currency | This field shows the base currency of the current job entry. |
| Company No. | This field shows the number of the company for whom the job is being done. |
| Company Name | This field shows the name of the company shown in the field “Company No.” above.
Settling Company No. This field shows the number of the settling company that applies to the current job. For further information about the influence of a settling company and how such a company is selected, please see the section “Multiple Companies” in the chapter “Introduction to the G/L Module.” Intercompany entries are described in the window Intercompany Accounts in the G/L module. |
| Settling Company Name | This field shows the name of the company shown in the field “Company No.” above. |
| Department | This field shows the name of the department associated with the current job. |