Job Reallocation By Job Tab

This section includes the fields and descriptions for the Job Reallocation By Job tab.

Job Island

Field	Description
Job	This field shows the name and number of the job to which the job entry to be reallocated is assigned.
Project Manager	This field shows the name and number of the employee assigned as project manager of the job.

Selection Criteria Island

Field	Description
Open Only	If you mark this field, the sub-tab will only show those entries that meet the selection criteria if there are open amounts on the entries. Please note that the open quantity of the job entry will remain open after reallocation until the entry is invoiced. For more information, please see the description of the action “Approve Reallocation.” The field is marked by default.
Marked Only	If you mark this field, the sub-tab will only show those entries that meet the selection criteria and which have already been marked for reallocation in the windows Invoice Selection or Itemize Invoice Selection. The field is marked by default. If you unmark the field, all job entries (or all open job entries) for the current job are displayed, and you can mark or unmark the individual job entries for reallocation directly in the sub-tab.
Trans. No.	In these fields, you can enter a range of transaction numbers. The reallocation will only affect job entries with a transaction number within the specified range. If you leave the range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the window Job Reallocation, it is not included in the entry selection.
Journal No.	The functionality of these fields is similar to that of the field “Trans. No.” above.
Entry Date	The functionality of these fields is similar to that of the field “Trans. No.” above.
G/L Entry Date	In these fields, you can enter a range of G/L Entry Dates. The reallocation will only affect job entries with a G/L Entry Date within the specified range. If you leave this range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the Job Reallocation window, it is not included in the entry selection.
Exec. Company No.	The functionality of these fields is similar to that of the field “Trans. No.” above.
Item No.	The functionality of these fields is similar to that of the field “Trans. No.” above.
Activity No.	The functionality of these fields is similar to that of the field “Trans. No.” above.
Activity Type	If you select an activity type in this field, the reallocation will only affect job entries with the selected activity type. If you leave the field empty, the activity type does not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab.
Employee No.	The functionality of these fields is similar to that of the field “Trans. No.” above.
Task	The functionality of these fields is similar to that of the field “Trans. No.” above.
Overtime Spec.	In this pop-up field, you can specify an overtime specification as defined in the window Popup Fields in the Set-Up module. The reallocation will only affect job entries with the selected overtime specification.
Origin	If you select an Origin in this field, the reallocation will only affect job entries with the selected Origin. If you leave this field empty, the origin does not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab.
Entry Type	If you select an Entry Type in this field, the reallocation will only affect job entries with the selected Entry Type. If you leave this field empty, the entry type does not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. This is useful if a job entry changes type. If, for instance, a job entry is reallocated, the entry’s origin will be preserved, but its type will be changed to “Reallocation” or “Reversal.” This way, you can in this window see that a particular entry is, for example, a reallocated time sheet entry.
Accrual Type	If you select a value in this field, the cost will be accrued. You can only accrue a posting if a G/L account or job has been selected. If you select accrual, Maconomy will create a G/L entry on the specified G/L account or job for each G/L period specified in the fields “Period From, Accrual” and “Period To, Accrual.” If you have specified an account number on the line, the accrual entries are posted to the account in question. If you have specified a job and not an account, the accrual entries are posted to the relevant, accrual-related posting references on the activity in question or in the Posting References window, depending on whether the filed “Post by Activity” is marked in the System Information window. The offset entries are posted to the accounts referenced for the selected accrual type in the Popup Fields window. The amount is distributed evenly on the selected periods. For accruals made on job entries, both cost and billing prices are accrued.
Accrual Period From	In this field and the field “Accrual Period To” you can enter a range of dates. If you select a value in the field “Accrual Type” above, Maconomy will create a G/L entry on the specified G/L account for each G/L period specified in the fields “Period From, Accrual” and “Period To, Accrual.” The amount is distributed evenly on the selected periods. Please note that the last period must be no later than the accrual ending period set up in the field “Accrual Period, Ending” in the Posting Period. If no ending period has been specified there, the ending period set up in the corresponding field in the Posting Periods window applies instead. If an ending period has been set up in the Posting Periods window, you can specify any period in the field “Accrual Period To.”
Accrual Period To	See the field “Accrual Period From” field above.
Billing Price Reg.	In these fields, you can enter an amount range. The reallocation will only affect job entries with a registered billing price within the specified range. If you leave this range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the Job Reallocation window, it is not included in the entry selection.
Cost Price Reg.	In these fields, you can enter an amount range. The reallocation will only affect job entries with a registered cost price within the specified range. If you leave this range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the Job Reallocation window, it is not included in the entry selection.
Vendor No.	In these fields, you can enter a range of vendor numbers. The reallocation will only affect job entries with a vendor number within the specified range. If you leave this range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the Job Reallocation window, it is not included in the entry selection.
Vendor Invoice No.	In these fields, you can enter a range of vendor invoice numbers. The reallocation will only affect job entries with a vendor invoice number within the specified range. If you leave this range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the Job Reallocation window, it is not included in the entry selection.

Selection Criteria, Dimensions Island

Field	Description
Location	The functionality of these fields is similar to that of the field “Trans. No.” above.
Entity	The functionality of these fields is similar to that of the field “Trans. No.” above.
Project	The functionality of these fields is similar to that of the field “Trans. No.” above.
Purpose	The functionality of these fields is similar to that of the field “Trans. No.” above.
Spec. 1-3	The functionality of these fields is similar to that of the field “Trans. No.” above.
Local Spec. 1-3	The functionality of these fields is similar to that of the field “Trans. No.” above.

Reallocate To Island

Field	Description
Job	In this field, you can specify if the entries created in connection with the reallocation should be reallocated to another, existing job. If you enter a job name and number in this field, all selected entries are reallocated to that job, unless the field “Reallocate” in the sub-tab is not marked for a particular job entry. Please note that Maconomy performs dimension derivation as usual when reallocating job entries. For this reason, any derived values may overwrite the selections made in the fields in this island. If you allocate to a job with another responsible company than that of the original job, the reallocation will result in a number of intercompany entries. However, if the system parameter “Create intercompany entries for companies with same parent company” is not marked, intercompany entries are only created if the two companies involved are not both assigned to the same parent company.
Project Manager	This field shows the number of the employee assigned as project manager of the job.
Name	This field shows the name of the project manager employee.
Trans. No.	In this field, you can specify whether the entries created in connection with the reallocation should be assigned a new transaction number. If you enter a number in this field, all the new entries will be assigned this number. If you do not enter a new transaction number in this field or a transaction number series in the field “Number Series” below, the reallocation entries created will preserve their original transaction numbers.
Trans. Type	In this field, you can enter the transaction type to be used for the entries created in connection with the reallocation. If you enter nothing, a transaction type will be derived.
Number Series	In this field, you can specify a transaction number series created in the window Popup Fields (pop-up type “Trans. No. Series”). If you specify a transaction number series in this field, all entries created in connection with the reallocation will draw new transaction numbers from the selected transaction number series. If you neither specify a transaction number series in this field nor a transaction number in the field “Trans. No.” above, the created reallocation entries will preserve their original transaction numbers. You cannot enter both a transaction number series and a transaction number.
Entry Date	In this field, you can specify a new entry date for the reallocated entries. If you do not specify an entry date, the entry date on the reallocated entry will default to today’s date if the system parameter “Set Default Reallocation Date to Today” has been marked. If this system parameter has not been marked, the reallocation entries will preserve their original entry dates. The entry date must be within the open posting period for job cost entries applying to the company to which the reallocation is made. For further information, please see the description of the island Job Cost in the window Company Information in the G/L module.
Item	In this field, you can specify an item name and number. The reallocated entries will be assigned this value. Please note that Maconomy performs dimension derivation as usual when reallocating job entries. For this reason, any derived values may overwrite the selections made in the fields in this island.
Activity	The functionality of this field is similar to that of the field “Item” above.
Employee	The functionality of this field is similar to that of the field “Item” above. If you reallocate to an employee belonging to another company than the one responsible for the job for which the reallocation is made, the reallocation will result in a number of intercompany entries. However, if the system parameter “Create intercompany entries for companies with same parent company” is not marked, intercompany entries are only created if the two companies involved are not both assigned to the same parent company.
Task	The functionality of this field is similar to that of the field “Item” above.
Task Description	This field shows the description of the task specified in the field “Task” above. If a job number has been specified in the field “Job,” the description of the task assigned to the task list for that job is displayed. If no job number is specified, and only one task with the name specified in the field “Task” exists in all task lists in the system, the description of that task is displayed. If multiple tasks with that name exist in the system, a “?” is displayed in this field.
Overtime Spec.	The functionality of this field is similar to that of the field “Item No.” above.
No overtime spec.	Mark this field if you want to remove any overtime specification from the reallocated entries.
Accrual Type	If you select a value in this field, the cost will be accrued. You can only accrue a posting if a G/L account or job has been selected. If you select accrual, Maconomy will create a G/L entry on the specified G/L account or job for each G/L period specified in the fields “Period From, Accrual” and “Period To, Accrual.” If you have specified an account number on the line, the accrual entries are posted to the account in question. If you have specified a job and not an account, the accrual entries are posted to the relevant, accrual-related posting references on the activity in question or in the Posting References window, depending on whether the filed “Post by Activity” is marked in the System Information window. The offset entries are posted to the accounts referenced for the selected accrual type in the Popup Fields window. The amount is distributed evenly on the selected periods. For accruals made on job entries, both cost and billing prices are accrued.
No accrual type	This check box must be marked if the new job entry from the reallocation must have no accrual type.
Accrual Period From	In this field and the field “Accrual Period To” you can enter a range of dates. If you select a value in the field “Accrual Type” above, Maconomy will create a G/L entry on the specified G/L account for each G/L period specified in the fields “Period From, Accrual” and “Period To, Accrual.” The amount is distributed evenly on the selected periods. Please note that the last period must be no later than the accrual ending period set up in the field “Accrual Period, Ending” in the Posting Period. If no ending period has been specified there, the ending period set up in the corresponding field in the Posting Periods window applies instead. If an ending period has been set up in the Posting Periods window, you can specify any period in the field “Accrual Period To.”
Accrual Period To	See the field “Accrual Period From” field above.

Reallocate To, Dimensions Island

Field	Description
Location	The functionality of this field is similar to that of the field “Item” above.
Entity	The functionality of this field is similar to that of the field “Item” above.
Project	The functionality of this field is similar to that of the field “Item” above.
Purpose	The functionality of this field is similar to that of the field “Item” above.
Spec. 1-3	The functionality of this field is similar to that of the field “Item” above.
Local Spec. 1-3	The functionality of this field is similar to that of the field “Item” above.

For Reallocation Island

Field	Description
Hours	This field shows the total number of hours selected for reallocation.
Cost Price	This field shows the total cost price selected for reallocation.
Billing Price, Currency	This field shows the total billing price selected for reallocation.

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Job Reallocation By Job Tab

This section includes the fields and descriptions for the Job Reallocation By Job tab.

Job Island

Field	Description
Job	This field shows the name and number of the job to which the job entry to be reallocated is assigned.
Project Manager	This field shows the name and number of the employee assigned as project manager of the job.

Selection Criteria Island

Field	Description
Open Only	If you mark this field, the sub-tab will only show those entries that meet the selection criteria if there are open amounts on the entries. Please note that the open quantity of the job entry will remain open after reallocation until the entry is invoiced. For more information, please see the description of the action “Approve Reallocation.” The field is marked by default.
Marked Only	If you mark this field, the sub-tab will only show those entries that meet the selection criteria and which have already been marked for reallocation in the windows Invoice Selection or Itemize Invoice Selection. The field is marked by default. If you unmark the field, all job entries (or all open job entries) for the current job are displayed, and you can mark or unmark the individual job entries for reallocation directly in the sub-tab.
Trans. No.	In these fields, you can enter a range of transaction numbers. The reallocation will only affect job entries with a transaction number within the specified range. If you leave the range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the window Job Reallocation, it is not included in the entry selection.
Journal No.	The functionality of these fields is similar to that of the field “Trans. No.” above.
Entry Date	The functionality of these fields is similar to that of the field “Trans. No.” above.
G/L Entry Date	In these fields, you can enter a range of G/L Entry Dates. The reallocation will only affect job entries with a G/L Entry Date within the specified range. If you leave this range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the Job Reallocation window, it is not included in the entry selection.
Exec. Company No.	The functionality of these fields is similar to that of the field “Trans. No.” above.
Item No.	The functionality of these fields is similar to that of the field “Trans. No.” above.
Activity No.	The functionality of these fields is similar to that of the field “Trans. No.” above.
Activity Type	If you select an activity type in this field, the reallocation will only affect job entries with the selected activity type. If you leave the field empty, the activity type does not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab.
Employee No.	The functionality of these fields is similar to that of the field “Trans. No.” above.
Task	The functionality of these fields is similar to that of the field “Trans. No.” above.
Overtime Spec.	In this pop-up field, you can specify an overtime specification as defined in the window Popup Fields in the Set-Up module. The reallocation will only affect job entries with the selected overtime specification.
Origin	If you select an Origin in this field, the reallocation will only affect job entries with the selected Origin. If you leave this field empty, the origin does not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab.
Entry Type	If you select an Entry Type in this field, the reallocation will only affect job entries with the selected Entry Type. If you leave this field empty, the entry type does not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. This is useful if a job entry changes type. If, for instance, a job entry is reallocated, the entry’s origin will be preserved, but its type will be changed to “Reallocation” or “Reversal.” This way, you can in this window see that a particular entry is, for example, a reallocated time sheet entry.
Accrual Type	If you select a value in this field, the cost will be accrued. You can only accrue a posting if a G/L account or job has been selected. If you select accrual, Maconomy will create a G/L entry on the specified G/L account or job for each G/L period specified in the fields “Period From, Accrual” and “Period To, Accrual.” If you have specified an account number on the line, the accrual entries are posted to the account in question. If you have specified a job and not an account, the accrual entries are posted to the relevant, accrual-related posting references on the activity in question or in the Posting References window, depending on whether the filed “Post by Activity” is marked in the System Information window. The offset entries are posted to the accounts referenced for the selected accrual type in the Popup Fields window. The amount is distributed evenly on the selected periods. For accruals made on job entries, both cost and billing prices are accrued.
Accrual Period From	In this field and the field “Accrual Period To” you can enter a range of dates. If you select a value in the field “Accrual Type” above, Maconomy will create a G/L entry on the specified G/L account for each G/L period specified in the fields “Period From, Accrual” and “Period To, Accrual.” The amount is distributed evenly on the selected periods. Please note that the last period must be no later than the accrual ending period set up in the field “Accrual Period, Ending” in the Posting Period. If no ending period has been specified there, the ending period set up in the corresponding field in the Posting Periods window applies instead. If an ending period has been set up in the Posting Periods window, you can specify any period in the field “Accrual Period To.”
Accrual Period To	See the field “Accrual Period From” field above.
Billing Price Reg.	In these fields, you can enter an amount range. The reallocation will only affect job entries with a registered billing price within the specified range. If you leave this range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the Job Reallocation window, it is not included in the entry selection.
Cost Price Reg.	In these fields, you can enter an amount range. The reallocation will only affect job entries with a registered cost price within the specified range. If you leave this range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the Job Reallocation window, it is not included in the entry selection.
Vendor No.	In these fields, you can enter a range of vendor numbers. The reallocation will only affect job entries with a vendor number within the specified range. If you leave this range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the Job Reallocation window, it is not included in the entry selection.
Vendor Invoice No.	In these fields, you can enter a range of vendor invoice numbers. The reallocation will only affect job entries with a vendor invoice number within the specified range. If you leave this range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the Job Reallocation window, it is not included in the entry selection.

Selection Criteria, Dimensions Island

Field	Description
Location	The functionality of these fields is similar to that of the field “Trans. No.” above.
Entity	The functionality of these fields is similar to that of the field “Trans. No.” above.
Project	The functionality of these fields is similar to that of the field “Trans. No.” above.
Purpose	The functionality of these fields is similar to that of the field “Trans. No.” above.
Spec. 1-3	The functionality of these fields is similar to that of the field “Trans. No.” above.
Local Spec. 1-3	The functionality of these fields is similar to that of the field “Trans. No.” above.

Reallocate To Island

Field	Description
Job	In this field, you can specify if the entries created in connection with the reallocation should be reallocated to another, existing job. If you enter a job name and number in this field, all selected entries are reallocated to that job, unless the field “Reallocate” in the sub-tab is not marked for a particular job entry. Please note that Maconomy performs dimension derivation as usual when reallocating job entries. For this reason, any derived values may overwrite the selections made in the fields in this island. If you allocate to a job with another responsible company than that of the original job, the reallocation will result in a number of intercompany entries. However, if the system parameter “Create intercompany entries for companies with same parent company” is not marked, intercompany entries are only created if the two companies involved are not both assigned to the same parent company.
Project Manager	This field shows the number of the employee assigned as project manager of the job.
Name	This field shows the name of the project manager employee.
Trans. No.	In this field, you can specify whether the entries created in connection with the reallocation should be assigned a new transaction number. If you enter a number in this field, all the new entries will be assigned this number. If you do not enter a new transaction number in this field or a transaction number series in the field “Number Series” below, the reallocation entries created will preserve their original transaction numbers.
Trans. Type	In this field, you can enter the transaction type to be used for the entries created in connection with the reallocation. If you enter nothing, a transaction type will be derived.
Number Series	In this field, you can specify a transaction number series created in the window Popup Fields (pop-up type “Trans. No. Series”). If you specify a transaction number series in this field, all entries created in connection with the reallocation will draw new transaction numbers from the selected transaction number series. If you neither specify a transaction number series in this field nor a transaction number in the field “Trans. No.” above, the created reallocation entries will preserve their original transaction numbers. You cannot enter both a transaction number series and a transaction number.
Entry Date	In this field, you can specify a new entry date for the reallocated entries. If you do not specify an entry date, the entry date on the reallocated entry will default to today’s date if the system parameter “Set Default Reallocation Date to Today” has been marked. If this system parameter has not been marked, the reallocation entries will preserve their original entry dates. The entry date must be within the open posting period for job cost entries applying to the company to which the reallocation is made. For further information, please see the description of the island Job Cost in the window Company Information in the G/L module.
Item	In this field, you can specify an item name and number. The reallocated entries will be assigned this value. Please note that Maconomy performs dimension derivation as usual when reallocating job entries. For this reason, any derived values may overwrite the selections made in the fields in this island.
Activity	The functionality of this field is similar to that of the field “Item” above.
Employee	The functionality of this field is similar to that of the field “Item” above. If you reallocate to an employee belonging to another company than the one responsible for the job for which the reallocation is made, the reallocation will result in a number of intercompany entries. However, if the system parameter “Create intercompany entries for companies with same parent company” is not marked, intercompany entries are only created if the two companies involved are not both assigned to the same parent company.
Task	The functionality of this field is similar to that of the field “Item” above.
Task Description	This field shows the description of the task specified in the field “Task” above. If a job number has been specified in the field “Job,” the description of the task assigned to the task list for that job is displayed. If no job number is specified, and only one task with the name specified in the field “Task” exists in all task lists in the system, the description of that task is displayed. If multiple tasks with that name exist in the system, a “?” is displayed in this field.
Overtime Spec.	The functionality of this field is similar to that of the field “Item No.” above.
No overtime spec.	Mark this field if you want to remove any overtime specification from the reallocated entries.
Accrual Type	If you select a value in this field, the cost will be accrued. You can only accrue a posting if a G/L account or job has been selected. If you select accrual, Maconomy will create a G/L entry on the specified G/L account or job for each G/L period specified in the fields “Period From, Accrual” and “Period To, Accrual.” If you have specified an account number on the line, the accrual entries are posted to the account in question. If you have specified a job and not an account, the accrual entries are posted to the relevant, accrual-related posting references on the activity in question or in the Posting References window, depending on whether the filed “Post by Activity” is marked in the System Information window. The offset entries are posted to the accounts referenced for the selected accrual type in the Popup Fields window. The amount is distributed evenly on the selected periods. For accruals made on job entries, both cost and billing prices are accrued.
No accrual type	This check box must be marked if the new job entry from the reallocation must have no accrual type.
Accrual Period From	In this field and the field “Accrual Period To” you can enter a range of dates. If you select a value in the field “Accrual Type” above, Maconomy will create a G/L entry on the specified G/L account for each G/L period specified in the fields “Period From, Accrual” and “Period To, Accrual.” The amount is distributed evenly on the selected periods. Please note that the last period must be no later than the accrual ending period set up in the field “Accrual Period, Ending” in the Posting Period. If no ending period has been specified there, the ending period set up in the corresponding field in the Posting Periods window applies instead. If an ending period has been set up in the Posting Periods window, you can specify any period in the field “Accrual Period To.”
Accrual Period To	See the field “Accrual Period From” field above.

Reallocate To, Dimensions Island

Field	Description
Location	The functionality of this field is similar to that of the field “Item” above.
Entity	The functionality of this field is similar to that of the field “Item” above.
Project	The functionality of this field is similar to that of the field “Item” above.
Purpose	The functionality of this field is similar to that of the field “Item” above.
Spec. 1-3	The functionality of this field is similar to that of the field “Item” above.
Local Spec. 1-3	The functionality of this field is similar to that of the field “Item” above.

For Reallocation Island

Field	Description
Hours	This field shows the total number of hours selected for reallocation.
Cost Price	This field shows the total cost price selected for reallocation.
Billing Price, Currency	This field shows the total billing price selected for reallocation.