External Accounts Tab

Bank Account Island

Field	Description
Payment Agent	In this field, you enter the name of a payment agent, for example, a bank, to which the external account is assigned.
Reg. No.	Enter the bank’s registration number in this field. If the external account is a manual account, you can enter a text instead of an account number.
Account No.	Enter the bank’s account number in this field. If the external account is a manual account, you can enter a text instead of an account number.
Description	In this field, you can enter a description of the external account specified in the field “Account No.” above. Information entered in this field is included on printouts of external accounts.
IBAN Account No.	Enter the bank’s IBAN account number in this field. The information is available when printing Job Invoices, A/R statements, Interest Notes and Reminders.
SWIFT	Enter the bank’s Swift account number in this field. The information is available when printing Job Invoices, A/R statements, Interest Notes and Reminders.
Bank Reconciliation	If you check this box, bank reconciliation lines will be created when you post on the account specified in the Dimensions island. Bank reconciliation is done in the window Bank Reconciliations in the Banking module.

Selection Criteria Island

Field	Description
Currency	Use this field to specify the currency on the external accounts for both invoicing (it is matched against the invoicing currency), and for vendor payments (it is matched against the payment currency). External accounts with a currency selected are used for all invoices (for the assigned customer payment modes) and all payments (for the assigned vendor payment modes) in that currency. External accounts without a currency selected are used for all invoices (for the assigned customer payment modes) and all payments (for the assigned vendor payment modes) for all currencies where there is no external account for the given currency. Example A company may have a number of bank accounts in different currencies. A UK company may have a bank account in GBP (its main account), but could also have a bank account in USD and EUR. It will use the USD and EUR bank accounts for all transactions in these currencies, so it does not have to pay a currency exchange fee to the bank, and the GBP account for all other currencies. This company will have to select USD on the external account belonging to the USD bank account, so that Maconomy uses this account for all dollar transactions. It will also select EUR on the external account belonging to the EUR bank account, so that Maconomy use this account for all euro transactions. It will not select a currency on the external account belonging to the GBP account, so that this account will be used for all transaction except transactions in USD and GBP.

Field

Description

Currency

Use this field to specify the currency on the external accounts for both invoicing (it is matched against the invoicing currency), and for vendor payments (it is matched against the payment currency).

External accounts with a currency selected are used for all invoices (for the assigned customer payment modes) and all payments (for the assigned vendor payment modes) in that currency.
External accounts without a currency selected are used for all invoices (for the assigned customer payment modes) and all payments (for the assigned vendor payment modes) for all currencies where there is no external account for the given currency.

Example

A company may have a number of bank accounts in different currencies. A UK company may have a bank account in GBP (its main account), but could also have a bank account in USD and EUR. It will use the USD and EUR bank accounts for all transactions in these currencies, so it does not have to pay a currency exchange fee to the bank, and the GBP account for all other currencies.

This company will have to select USD on the external account belonging to the USD bank account, so that Maconomy uses this account for all dollar transactions. It will also select EUR on the external account belonging to the EUR bank account, so that Maconomy use this account for all euro transactions. It will not select a currency on the external account belonging to the GBP account, so that this account will be used for all transaction except transactions in USD and GBP.

User Island

See the “Getting Started” topic for a description of the fields in the island User.

Company Island

Field	Description
Company No.	In this field, you enter the number of the company to which the external account is attached.
Name	This field shows the name of the company above.

Account Island

Field	Description
Account No.	In this field, you can specify the G/L account number that you want to use for the external account.

Dimensions Island

Field	Description
Location	In this field, you can specify the Location that you want to use for the external account.
Entity	The functionality of this field is similar to that of “Location” above.
Project	The functionality of this field is similar to that of “Location” above.
Purpose	The functionality of this field is similar to that of “Location” above.
Spec. 1 - 3	The functionality of these fields is similar to that of “Location” above.
Local Spec. 1 - 3	The functionality of these fields is similar to that of “Location” above.

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