This section includes the fields and descriptions for the Job Journal tab.
Journal Island
| Field | Description |
|---|
| Journal No.
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This field shows the job journal number, which identifies the journal. Maconomy automatically gives a new journal the next available journal number. The number cannot be changed manually, but you define the journal number series in the window System Numbers in the Set-Up module.
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| Created
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This field shows the name of the user who created the job journal. It cannot be changed.
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| Submitted
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This field shows the name of the user who submitted the current job journal.
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| Repeat Auto.
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You can mark this field to show that Maconomy automatically suggests the last used job, activity, task, and employee numbers when you create lines in the sub-tab. This field is marked by Maconomy when you create a journal and when you retrieve an old journal.
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| Post
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If you mark this field, the journal will automatically be marked as ready to be posted in the window Posting. The mark is transferred to the “Post” field in the Posting window sub-tab.
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Company Island
| Field | Description |
|---|
| Company
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In this field, you can enter the name and number of the company responsible for the job journal. If you do not enter a value manually, Maconomy will attempt to derive a value, using the order of priority set up in the window Dimension Derivation in the G/L module. If no value can be derived, the standard value is transferred from the window System Information in the Set-Up module.
If you create job journal lines with an executing company different from the one specified in this field, Maconomy will automatically create intercompany entries at the posting of the job journal. In the intercompany entries, the company in this field will be the responsible company. However, if the system parameter “Create intercompany entries for companies with same parent company” is not marked, intercompany entries are only created if the two companies involved are not both assigned to the same parent company. See the section “Multiple Companies” in the chapter “Introduction to the G/L Module” and the window Intercompany Accounts in the G/L module for a further description of the concept of responsible companies and intercompany entries.
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| Base Currency
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This field displays the currency used as base currency in the company specified in the field “Company No.” above. See the field “Base Currency” in the window Company Information in the G/L module for a detailed description of company base currency and enterprise currency.
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Time, Base Island
| Field | Description |
|---|
| No. Hours
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This field shows the total number of hours registered to time activities in the journal.
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| Cost
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This field shows the sum of costs registered on time activities in the journal. The sum is shown in the company’s base currency.
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| Billing Price
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This field shows the sum of billing prices registered on time activities in the journal. The sum is shown in the company’s base currency.
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| Standard Billing Price
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This field shows the sum of standard billing prices registered on time activities in the journal. The sum is shown in the company’s base currency.
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Amount, Base Island
| Field | Description |
|---|
| Cost
|
This field shows the sum of costs registered on amount activities in the journal. The sum is shown in the company’s base currency.
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| Billing Price
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This field shows the sum of billing prices registered on amount activities in the journal. The sum is shown in the company’s base currency.
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| Hereof Outlays
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This field shows the sum of cost prices on entries registered on amount activities of the type “Outlays” in the sub-tab. The sum is shown in the company’s base currency.
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| Standard Billing Price
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This field shows the sum of standard billing prices registered on amount activities in the journal. The sum is shown in the company’s base currency.
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Entries Island
| Field | Description |
|---|
| Trans. No.
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This is the transaction number used for all entries in the job journal. Maconomy automatically selects the next available transaction number. It cannot be changed manually, but you can define the transaction number series in the window Trans. No. Series in the G/L module.
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| Trans. Type
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This field shows the transaction type of the job entry.
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Posting Island
| Field | Description |
|---|
| Layout
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In this field, you can select which layout to use when the journal is posted. The layout “Standard” includes detailed information on each entry. The layout “Journal Overview” shows summary information with totals for the journal, including any resulting intercompany journals.
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Document Archive Island
| Field | Description |
|---|
| Document Archive
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In this field, you can assign a document archive to the job description in question. By assigning a document archive to a job description, you can keep track of the various documents related to the job description. Document archives are created in the window Document Archives in the Set-Up module. See the description of that window for further information on the use of document archives.
This field also shows a description of the specified document archive.
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| Document Count
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This field shows the total number of documents in the Document Archive.
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