Entries Sub-Tab

This section includes the fields and descriptions for the Entries sub-tab.

Field	Description
Entry Date	This field shows the date on which the journal was entered.
Trans. No.	This field shows the entry’s transaction number.
Trans. Type	This field shows the transaction type.
Description	This field shows the entry text.
Std. Description	This field shows the standard text.
GRP	This field shows one of the following values: G – The entry is a G/L entry without relevance to a customer or vendor. R – The entry is a customer entry, which means that it was entered to the customer’s control account in the G/L module and the customer’s account in the Accounts Receivable module. Maconomy retrieves the reference to the control account from the Control Account field in the Payment Information window in the Accounts Receivable module. P – The entry is a vendor entry, which means that it was entered to the vendor’s control account in the G/L module and to the vendor’s account in the Accounts Payable module. Maconomy retrieves the reference to the control account from the Control Account field in the Payment Control window in the Accounts Payable module.
Account No.	This field shows the account number to which the entry was posted.
Account Name	This field shows the account text for the account that is associated with the account number.
Debit	This field shows an amount in the base currency of the company that is responsible for the journal, if the entry is a debit entry.
Credit	This field shows an amount in the base currency of the company that is responsible for the journal, if the entry is a credit entry.
Offset	This field shows the entry’s offset code.
Tax Code	This field shows a tax code for the entry on the current line if the line represents a G/L entry.
Registration Code	This field shows a registration code for a shortcut to manual entry of dimensions.
Company No.	This field shows the number of the company that is responsible for the general journal.
Location	This field shows the location dimension value of the company specified in the Company No. field.
Entity	This field shows the entity dimension value of the company specified in the Company No. field.
Project	This field shows the project dimension value of the company specified in the Company No. field.
Purpose	This field shows the purpose dimension value of the company specified in the Company No. field.
Spec. 1 – 3	This field shows the specification 1 – specification 3 dimension value of the company specified in the Company No. field.
Local Spec. 1 – 3	This field shows the local specification 1 through local specification 3 dimension value of the company specified in the Company No. field.
Currency	This field shows the original currency of the entry, if it involves a currency transaction such as payments from foreign customers.
Currency Amount	This field shows the entry amount in the currency, if the entry is a currency entry. A credit amount is displayed as a negative figure.
Currency Direction	This field shows which currency table applies to the entry, if a currency other than the base currency was entered for the entry.
Exchange Rate Variance	If this check box is selected, the entry is for exchange rate variance.
Amount, Enterprise	This field shows the entry amount in enterprise currency. A credit amount is displayed as a negative figure.
Quantity	This field shows the quantity of the entry.
Quantity 2	This field shows another quantity of the entry.
Allocation Code	This field shows the allocation code.
Summary Posting	This check box is selected if Maconomy has gathered entries to the same account number during posting.
Job No.	This field shows the number of the job from the Job Cost module if the entry pertains to a job.
Job Name	This field shows the name of the current job.
Activity	This field shows the number of the activity from the Job Cost module if the entry pertains to a job.
Activity Name	This field shows the name that is associated with the activity number.
Employee No.	This field shows the number of an employee if the entry pertains to a specific employee.
Task	This field shows the Task job dimension.
Task Description	This field shows the description for the task identified by the Task field.
Customer No., Ref.	This field shows a reference to a customer if the current line pertains to a finance entry – that is, the GRP field contains the value G.
Customer Name, Ref.	If a customer has been specified in the Customer No., Ref. field, this field shows the name of the customer in question.
Vendor No., Ref.	This field shows a reference to a vendor if the current line pertains to a finance entry – that is, the GRP field contains the value G.
Vendor Name, Ref.	This field shows the name that is associated with the vendor number.
Asset No., Reference	This field shows a reference to an asset.
Asset Description	This field displays a description of the referenced asset.
Tax Direction	This field indicates whether the entry is for a purchase or a sale.
Company Tax Code	This field shows the company tax code. This field must contain a value if the Tax Direction field contains a value.
Item Tax Code	This field shows the item tax code. This field must contain a value if the Tax Direction field contains a value.
Vendor Invoice No.	This field shows the vendor invoice number. You can only use this field when you post entries that are related to a vendor in the general journals.
Reconc. Vendor Invoice No.	This field shows an invoice number if you entered R in the GRP field.
Reconc. Invoice No.	This field shows the invoice number for a posted invoice.
Due Date	This field shows the due date of the customer or vendor entry.
Reference Date	This field shows the reference date for the current entry. The reference date can manually be specified on G/L journals and vendor invoices. The reference date is automatically set to the job/cost entry date for job-related entries in the cases where the job/cost entry date can be different from the G/L entry date.
Check No.	This field shows the payment to the vendor if the current line is a debit entry for a vendor. This can be the number of a handwritten check if you pay the vendor by check.
Payment Mode	This field shows the payment mode that you use to pay the vendor, either immediately by handwritten check or later if the registration concerns the registration of a vendor invoice. The functionality of this field depends on whether a check number is displayed in the Check No. field.
Prior-Period	This field shows the prior period if the journal is a prior-period journal. If the journal is not a prior-period journal, this field can show a prior period from another fiscal period.
Accrual Type	This field shows the accrual type. You can only accrue an entry if this is a G/L account or job.
Period From, Accrual	This field shows the beginning date of the accrual period, if the Accrual Type field contains a value.
Period To, Accrual	This field shows the ending date of the accrual period, if the Accrual Type field contains a value.
External Trans. No.	This field shows the number of an external transaction – that is, a transaction that originates in a legacy financial system.
Payer Id	This field shows the payer ID on vendor entries, which corresponds to the payer ID entered on vendor invoices in the Vendor Invoices window.