This section includes the fields and descriptions for the Collection Files tab.
Run Mode Island
| Field | Description |
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| Create Collection File
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With this box you indicate whether you want to create a collection file. You can only choose not to create a collection file when reprinting previously created collection selections.
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Selection Criteria Island
| Field | Description |
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| Payment Agent
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In this field, you select a payment agent. Collections are only included for entries to be collected using the payment agent specified.
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| Cust. Payment Mode
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Here you select a customer payment mode. Collections are only included for entries using the specified customer payment mode.
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| Company No.
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In these fields, you can enter a range of companies. Collections are only included for companies within the given range.
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| Customer No.
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In these fields, you can enter a range of customers. Collections are only included for payment customers within the given range.
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Collection Information Island
| Field | Description |
|---|
| File Name
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In this field, you enter the name of the collection file to be created.
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| Same Collection Date
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In this field, you can choose whether all collections are to be made on the date specified in the field “Collection Date” or on the due date of the customer entries.
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| Reporting Currency
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In this field, you can specify the currency in which the collection should be displayed. The current selection will be converted into and displayed in this currency. If the current user has been assigned to a company in the window Users, Maconomy suggests the company base currency of the company in question.
When converting amounts into the selected currency, Maconomy uses the exchange rates valid on the date entered in the field “Exchange Rate Date” below, and the exchange rate table used is the exchange rate table for sales selected in the window System Information in the Set-Up module. Please note that Maconomy performs currency conversion even though the original amount has been registered in the same currency as the one specified in this field, which may give rise to discrepancies between the registered amounts and the amounts shown in this window.
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| Exchange Rate Date
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In this field, you can specify an exchange rate date. When converting amounts into the reporting currency, Maconomy uses the exchange rates valid on this date according to the exchange rate table for sales selected in the window System Information in the Set-Up module for conversion of currency amounts. See also the field “Reporting Currency.”
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| Collection Date
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If the “Same Collection Date” box is checked, this field can be used for specifying a date upon which the collections should be made.
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| Entry Date
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Enter a date other than the default current date when importing from a file. Set the entry date of the journal when creating a collection file and approving an automatic collection.
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| Remittance Text
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In this field, you can enter an optional text. The text is a general text added to all collections. Any remittance text specified for the customer payment mode is also added to all the collections.
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Reprint Island
| Field | Description |
|---|
| Collection No.
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If you are reprinting collections, you specify the collection number you wish to reprint in this field.
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