Posting References Workspace

Use this workspace to maintain departments and the posting references that are associated with them.

Maconomy uses posting references to generate automatic income and expense entries that are related to procedures such as invoice posting.

Maconomy retrieves account references by a fixed name to which you assign a dimension combination of the Posting Reference type, which contains the account number and any other dimension values to be applied in the context that is relevant for each posting reference. The posting references and their names are fixed in Maconomy; you use this workspace to assign dimension combinations to each reference.

For every department that you create, you must create a complete set of posting references if you want to be able to print things such as departmental income statements.

You only need to create departments to the extent that you want P&L entries posted automatically, each to a separate account. Instead, if you want to limit the number of accounts in your system, you can allocate departmental transactions to one of the dimensions in the chart of accounts, such as Locations. Using dimension combinations, you can also prepare company-independent sets of accounts, where entries posted by means of posting references are also posted on certain local accounts (created in one of the three local dimensions), depending on the company that makes the individual entry. For more information about this functionality, see the introduction to the Dimension Combinations workspace.

You cannot delete an existing department, although you can change its name. In Maconomy's Department pop-up fields, such as in the Customer Information Card, the departments are listed in the order in which you created them in this workspace.

For auditing purposes, it is recommended that you print and file the Posting References workspace every time that you change it.