Job Accrual Plans Tab

This section includes the fields and descriptions for the Job Accrual Plans tab.

Purchase Order Island

The fields in this island display information about the individual purchase order line. The information is transferred from the window Purchase Orders and cannot be changed here.

Field	Description
Purch. Order No.	This field shows the number of the purchase order from which the current purchase order line originates.
Line No.	This field shows the number of the current purchase order line.
Activity	This field shows the name and number of the activity specified on the purchase order line.
Quantity	This field shows the number of ordered services.
Purchase Order Currency	This field shows the currency in which the service was ordered.
Unit Price, Currency	This field shows the unit price of the ordered service displayed in the purchase order’s currency.
Discount, Currency	This field shows the discount amount, if any, displayed in the purchase order’s currency.
Purchased, Currency	This field shows the total amount requisitioned on the current line in the purchase order’s currency, corresponding to the unit price multiplied by the quantity less any discount.
Unit Price, Base	The functionality of this field is similar to that of the field “Unit Price, Currency,” only the specified amount is converted into the base currency of the company being responsible for the job. For more information about currency conversion in the Job Cost module, please see “Appendix A: Price Calculation in the Job Cost Module.”
Discount, Base	The functionality of this field is similar to that of the field “Discount, Currency,” only the specified amount is converted into the base currency of the company being responsible for the job.
Purchased, Base	The functionality of this field is similar to that of the field “Purchased, Currency,” only the specified amount is converted into the base currency of the company being responsible for the job.
Quantity Invoiced	This field shows the number of units of the ordered service for which vendor invoices have been received.
Invoiced, Currency	This field shows the amount for which vendor invoices have been received to cover the ordered service. The amount is displayed in the currency of the purchase order.
Invoiced, Base	The functionality of this field is similar to that of the field “Invoiced, Currency,” only the specified amount is converted into the base currency of the company being responsible for the job. For more information about currency conversion in the Job Cost module, please see “Appendix A: Price Calculation in the Job Cost Module.”
Date Received	This field shows the date of the last received delivery of the ordered service.
Quantity, Received	This field shows the quantity received of the ordered service until today’s date.
Vendor	This field shows the name and number of the vendor delivering the service in question.

Company Island

Field	Description
Company	This field displays the name and number of the company registered on the job. This value cannot be changed here. See the window Jobs for further information about assigned companies.
Base Currency	This field displays the currency used as base currency for the company specified in the field “Company No.” above. See the field “Base Currency” in the window Company Information in the G/L module for a detailed description of the concepts of company base currency and enterprise currency.

Job Island

The fields in this island display information about the job to which the current purchase order line is assigned. The information is transferred from the window Jobs and cannot be changed here.

Field	Description
Job	This field shows the name and number of the job to which the purchase order line is assigned.
Job Group	This field shows the name of the job group to which the job from the current purchase order line is assigned.
Responsible	This field shows the person responsible for the job to which the current purchase order line is assigned.
Project Manager	This field shows the name and number of the employee who is project manager on the job to which the current purchase order line is assigned

Customer Island

The fields in this island display information about the customer registered on the job to which the current purchase order line is assigned. The information is transferred from the window Jobs and cannot be changed here.

Field	Description
Customer	This field shows the name and number of the customer registered on the job to which the purchase order line is assigned.
Bill to Customer	This field shows the name and number of the customer registered on the job to which the purchase order line is assigned and who is invoiced for work carried out on the job.

Accrual Island

The fields in this island display information about previously registered accruals as well as the status for the lines shown in the sub-tab. The information in these fields cannot be changed here.

Field	Description
Number Accrued	This field shows the quantity of the ordered service for which accruals have already been created.
Accrued, Currency	This field shows the amount for which accruals have already been created. The amount is displayed in the purchase order’s currency.
Accrued, Base	The functionality of this field is similar to that of the field “Accrued, Currency,” only the specified amount is converted into the base currency of the company being responsible for the job.
Total Quantity	This field shows the total quantity of the ordered services for which it has been specified in the sub-tab that accruals should be created.
Total Amount, Currency	This field shows the total amount for which it has been specified in the sub-tab that accruals should be created. The amount is displayed in the purchase order’s currency.
Total Amount, Base	The functionality of this field is similar to that of the field “Total Amount, Currency,” only the specified amount is converted into the base currency of the company being responsible for the job. For more information about currency conversion in the Job Cost module, please see “Appendix A: Price Calculation in the Job Cost Module.”
Number of Valid Lines	This field shows the number of valid lines in the job accrual plan. See the description of the island Selection Criteria for an explanation of the term “valid.”
Number of Transferred Lines	This field shows the number of lines in the job accrual plan which have been transferred for accrual. See the description of the island Selection Criteria for an explanation of the term “transferred.”

Selection Criteria Island

Field	Description
Show Only Valid	If this field is ticked then only lines which has been marked Valid is shown in the table.
Show Transferred	If this field is marked then additionally the table will show accrual plan lines that have already been transferred.

Status Island

Field	Description
Approved	This field shows whether the accrual plan for the purchase order line has been approved.
Approved by	This field shows the name of the user who approved the accrual plan.
Approval Date	This field shows the date when the current accrual plan was approved.
Reopened	This field shows whether the current accrual plan was reopened.

Balance Sheet Island

Field	Description
Quantity	This field shows the difference between the registered quantity on the purchase order line and the total number for accrual on lines in the table.
Amount, Currency	This field shows the difference between the price registered on the purchase order line and the total amount for accrual on lines in the table.
Amount, Base	This field shows the difference between the price registered on the purchase order line and the total amount for accrual on lines in the table.