Show Invoice Allocation Lines Tab

This section includes the fields and descriptions for the Show Invoice Allocation Lines tab.

Vendor Island

Field	Description
Vendor No.	This field shows the number of the vendor assigned to the invoice. It includes the name and the first two lines of the vendor’s address.

Invoice Island

Field	Description
Trans. No.	This field shows the invoice transaction number. This number is used for all the entries in the journal.
Transaction Type	This field shows the invoice transaction type.
Invoice No.	This field shows the vendor invoice number.
Invoice Date	This field shows the vendor invoice date.
Vendor Invoice Type	This field shows the vendor invoice type. The vendor invoice type can be Invoice or Credit Memo.
Entry Description	This field shows a description of the entry.
Reference Date	This field shows the current vendor invoice reference date.

Company Island

Field	Description
Company	This field shows the name and number of the company assigned to the current line.

Account Island

Field	Description
Account	This field shows the text and number of the account to which the amount on the line has been allocated.

Customer Ref. Island

Field	Description
Customer	This field shows the customer reference number and the name of the customer.

Job Island

Field	Description
Job	If the entry is registered on a job in the Job Cost module, this field shows the number of the job to which the amount on the line has been allocated.
Activity	If the entry is registered on a job in the Job Cost module, this field shows the number of the activity to which the amount on the line has been allocated.
Task	This field shows the task to which the line might be assigned.
Employee	If the allocation line concerns a job specified in the Job No. field, this field shows the number of an employee, if any, assigned to the invoice entry.

Item Island

Field	Description
Item	If the entry pertains to an item, this field shows the number and description of the item in question.

Purchase Order Island

Field	Description
Purch. Order No.	This field shows the purchase order number for invoice allocation lines created by entering a purchase order number in the Vendor Invoices window.
Purchase Order Line No.	This field shows the number of the purchase order line to which the amount was registered as invoiced when the vendor invoice journal was posted.
Close Purchase Order Line	This field specifies whether the purchase order line was closed when the journal was posted. If all the purchase order lines are closed, the purchase order itself will also be closed.

Accrual Island

Field	Description
Accrual Type	This field specifies whether the cost on the line will be accrued. An entry can only be accrued if a G/L account has been selected for the current line.
Period From, Accrual	This field shows a range of accrual dates.
Period To, Accrual	This field shows a range of accrual dates.

Pay to Vendor Island

Field	Description
Pay to Vendor No.	This field shows the number of the vendor who is to receive payment for the invoice. It also shows the name of the vendor and the first two lines of the vendor’s address.

Allocated Amount Island

Field	Description
Quantity	This field shows the quantity registered on the line.
Unit	This field shows the unit that applies to the current line.
Pricing Unit	If an item has been specified on the current line, this field shows the quantity of item units included in the unit price.
Unit Price	This field shows the unit price in the currency of the vendor invoice.
Discount	This field shows the discount in the currency of the vendor invoice.
Amount Excl. Tax	This field shows the price of the line, excluding tax, in the currency of the vendor invoice. The amount is calculated as quantity times unit price less tax and any discount.
Tax	This field shows the line’s tax amount in the currency of the vendor invoice. If multiple tax codes are enabled, this field will be replaced by the following fields: Total Tax Tax 1 Tax 2 Tax 3 The Total Tax field calculates the sum of the other individual tax amount fields.
Amount Incl. Tax	This field shows the price of the line, including tax, in the currency of the vendor invoice. The amount is calculated as quantity times unit price less any discount.
Quantity 1	This field shows the quantity for period 1 for the current budget entry.
Quantity 2	This field shows the quantity for period 2 for the current budget entry.

Dimensions Island

Field	Description
Location	This field shows the location to which the line might be assigned.
Entity	This field shows the entity to which the line might be assigned.
Project	This field shows the project to which the line might be assigned.
Purpose	This field shows the purpose to which the line might be assigned.
Spec. 1–3	This field shows the specification 1–3 to which the line might be assigned.
Local Spec. 1–3	This field shows the local specifications 1–3 to which the line might be assigned.

Tax Island

Field	Description
Tax Code	This field shows the G/L tax code, if any, used in the entry.
Item Tax Code	This field shows the item tax code created in the Popup Fields window. Maconomy uses this field to determine the tax code to be used in the calculation of tax for the current vendor invoice, as the reporting code is part of the criteria for the selection of a tax code in the Tax Tables window in the G/L module.
Tax Exempt	This field specifies whether the invoice line covers a tax exempt service.

Status Island

Field	Description
Posted	This field specifies whether the invoice line has been posted.
Reopened	This field specifies that the invoice has been reopened.
Reallocation Entry	This field specifies whether the invoice line is a reallocation of a reopened invoice allocation line.
Purchase Line Type	This field shows the type of purchase the line represents.