Payment Reporting Single Dialog Workspace

Use this workspace to view all unfinished automatic payment orders-that is, payment orders that are not yet approved as paid, reversed, or erroneous.

For each payment order line in the sub-tab, you can select whether the payment order is to be paid, reversed, or error-reported.

Paid Entries

If you specify that a payment order should be paid, the assigned vendor entry is also marked as paid when you use the Approve Entries action. Maconomy creates a payment journal with journal entries that correspond to all approved payment entries. You can use the Payment Journal workspace to check the journal entries before posting them. You can change the posting date and, for foreign payments, the posted amount in base currency. The journal is automatically posted if you select the Automatic Posting of Payment Journals system parameter.

Error-Reported Entries

To report an automatic payment order as having errors, select the Error Reported field in the sub-tab of the Payment Reporting workspace. When you approve the error report, Maconomy updates the matching vendor entry. You can now select the vendor entry for payment again.

Reversed Entries

You can also report errors by selecting the Errors Reported field, then reversing a payment order. Mark the Reversed field, then use the Approve Entries action to approve the entry.

The entry will be error-reported and will be selected for payment, so that you can easily create a new check or payment file. This approach is useful if you are printing a large number of checks, the printing fails, and you have to reprint all the checks.