Maconomy Workspace Client Help

Stock Option Agreements Tab

Use this section to set up stock option agreements with your employees and with other company-related persons.

Stock Option Agreement Island

Field Description
Agreement No. In this field, you can specify an identification number when creating a stock option agreement. Both letters and numbers can be used in the identification number. If you do not specify a value, the agreement is assigned the next available number from the number series “Stock Option Agreement Series” in the window Number Series in the Set-Up module. Once the agreement has been created, the number can no longer be changed.
Agreement Type In this field, you must specify a stock option agreement type when creating a stock option agreement. The stock option agreement type contains certain template information which is transferred to the new agreement, but can subsequently be changed for the agreement. Furthermore, the agreement type functions as a framework for all agreements of the type in question, meaning that the information on each agreement must comply with the overall rules defined on its agreement type. For instance, the number of shares granted on a given agreement cannot exceed the remaining number of shares available for the agreement type in question. For further information, see the description of the fields in the window Stock Option Agreement Types.
Share No. This field shows the number of the stock which the current stock option agreement concerns. The stock number is determined by the stock option agreement type and cannot be changed here.
Currency This field shows the currency in which the stock shown in the field “Share No.” above is traded. The value is retrieved from the window Stock Information Card and cannot be changed here.
Share Denomination In this field, you can specify the share denomination value of the options granted on the current agreement. Maconomy suggests the value from the corresponding field on the stock option agreement type to which the current agreement belongs, but you can change it here. For further information about share denomination, see the description of the field “Share Denomination” on in the window Share Information Card.
Purchase Price of Shares In this field, you can specify the share price at which the stock options on the agreement are granted to the contact person, that is, the price at which the contact person should be allowed to purchase shares when exercising stock options under the agreement. Maconomy suggests the stock purchase price specified on the stock option agreement type of the current agreement, but you can change the price for the current agreement here.
Number of Shares In this field, you can specify the total number of options to be granted to the contact person under the current stock option agreement. Maconomy suggests the number of shares per agreement specified on the stock option agreement type of the current agreement, but you can change the number for the agreement here. Maconomy ensures that this number does not exceed the remaining number of shares available for the agreement type of the current agreement. Furthermore, when setting up a vesting plan in the table part, Maconomy ensures that the total number of shares granted in the table part does not exceed this number.
Earliest Exercising Date Allowed In this field, you can specify the earliest exercising date allowed for shares under the current agreement. The first and last exercising dates comprise a period within which the options granted on the current agreement may be exercised. When setting up a vesting plan in the table part, the first and last exercising dates on each line must be within this period. Maconomy suggests the earliest exercising date on the stock option agreement type of the current agreement, but you can change the date for the agreement here.
Last Exercising Date Allowed In this field, you can specify the last exercising date allowed on the current agreement. For further information on the functionality of the field, see the description of the field “First Exercising Date” above.
Agreement Date In this field, you can specify the default agreement date to be used in stock option agreements of the current type. The agreement date represents the date on which a given stock option agreement is legally binding.

Option List Fields Island

Field Description
List In these fields, you can specify the option lists containing the values that should be available for further specification in the fields “Value 1-5” in this island as well as on lines in the table part. This means that the fields “Value 1-5” in this island and on lines in the table part can only be completed with options available in the corresponding option lists specified here. If you leave a given field empty, any value can be specified in the corresponding value field.
Value In these fields, you can specify a number of values for further specification of the agreement. You can only specify values available in the respective option lists specified in this island. If a given option list field in the position information card has been left blank, any text can be entered in the corresponding value field. The fields can be used for further specification of the agreement.

If you enter a value in a given value field, this value will be suggested in the corresponding field in the table part of the window when creating table lines.

Amount Island

Field Description
Amount 1-5 In these fields, you can specify a number of amounts relating to the current stock option agreement. Maconomy suggests the values from the corresponding fields on the stock option agreement type of the current agreement, but you can change them here.

If you enter a value in a given value field, this value will be suggested in the corresponding field in the table part of the window when you create table lines.

Remarks Island

In these fields, you can enter additional remarks about the current agreement.

Contact Person Island

Field Description
Contact Person In these fields, you must specify the name and number of the contact person to whom the agreement pertains when creating a stock option agreement. The contact person does not necessarily have to be assigned to an employee. This allows you to create stock option agreements, for example, board members and partners. Only contact persons who are not assigned to a contact company can be specified.
Employee No. This field shows the number of the employee assigned to the contact person specified in the field “Contact Person No.” above, that is, the employee with which the agreement is made. If the contact person is not assigned to an employee, this field is blank.

Company Island

Field Description
Company In these fields, you can specify the name and number of the company to which the stock option agreement pertains.

Access Level Island

Field Description
Access Level In these fields, you can specify an access level. You only have access to the current stock option agreement if you have been assigned to the same or a higher level in the window Access Levels. This means that on, for example, stock option agreement reports, users can only see stock option agreements to which they have access. Furthermore, in this window, a given user can only see the stock option agreements to which he or she has access. Please note that this access control model only applies if the standard access control configuration has not been changed in your Maconomy system. If it has, the access to stock option agreements may depend on other factors. For more information about this, please see the section “Introduction to the Access Control System” in the Set-Up module.

If no access level is specified, all users have access to the current stock option agreement.

Status Island

Field Description
Approved This field shows whether the current compensation agreement has been approved using the action “Approve Compensation Agreement.”
Approved by This field shows the name of the user who approved the current compensation agreement using the action “Approve Compensation Agreement.” If the agreement has not been approved, this field is blank. For further information, see the field “Approved” above.
Approval Date This field shows the date on which the current compensation agreement was approved using the action “Approve Compensation Agreement.” If the agreement has not been approved, this field is blank. For further information, see the field “Approved” above.
Closed This field shows whether the current compensation agreement has been closed.
Date Closed This field shows the date on which the current compensation agreement was closed. If the agreement has not been closed then this field is blank.

Dates Island

Field Description
Dates 1-5 In these fields, you can specify a number of dates relating to the current stock option agreement. Maconomy suggests the values from the corresponding fields on the stock option agreement type of the current agreement, but you can change them here. The fields are for information only. If you enter a value in a given value field, this value will be suggested in the corresponding field in the table part of the window when you create table lines.