Intercompany Entries Sub-Tab

This section includes the fields and descriptions for the Intercompany Entries sub-tab.

Field	Description
Responsible Company	This field shows the number of the company which was the responsible company on the transaction that caused the current intercompany entry. See the description of the Intercompany Accounts window for information about the method for identifying the responsible company on the individual intercompany transaction types.
Resp. Company Name	This field shows the name of the company shown in the field “Responsible Company” on the current line.
Entry Date	This field shows the entry date of the current intercompany entry.
Date Posted	This field shows the date on which the registration that gave rise to the current intercompany entry was posted.
Trans. No.	This field shows the transaction number of the registration that gave rise to the current intercompany entry.
Trans. Type	This is the entry’s transaction type. Transaction types are set up in the Transaction Types window.
Entry Description	This field shows the entry description on the registration that caused the current intercompany entry.
Marked for Invoicing	In this field, you can mark the intercompany entry for invoicing. When you select the “Print Invoice” action, the intercompany invoicing will only include those intercompany entries that pertain to the current executing company and match the Selection Criteria specified in the Intercompany Invoicing tab, regardless of whether the field “Show Lines” is marked.
Amount, Base, Executing	This field shows the amount of the intercompany entry in the base currency of the company selected in the card part.
Amount, Base, Responsible	This field shows the amount of the intercompany entry in the base currency of the company shown in the field “Company No.” on the current line.
Amount, Currency	This field shows the amount of the intercompany entry in the currency of the registration that caused the creation of the intercompany entry. The currency in question is shown in the field “Currency.” The amount corresponds to the amount in currency on the registration that gave rise to the current intercompany entry.
Amount, Executing, Enterprise	This field shows the amount in enterprise currency as converted from the intercompany entry's amount in the executing company's currency.
Amount, Responsible, Enterprise	This field shows the amount in enterprise currency as converted from the intercompany entry's amount in the responsible company's currency.
Currency	This field shows the currency of the transaction that caused the creation of the current intercompany entry.
Item Tax Code	In this field, you can enter an item tax code, which is created in the window Popup Fields. Maconomy suggests the tax code from the basis entry of the current intercompany entry. Maconomy uses the field to determine a tax code for the fields “Tax Code, Invoice” and “Tax Code, Vendor Invoice,” as the item tax code is part of the criteria to derive a tax code from the window Tax Tables in the G/L module. For further information, see the description of the fields “Tax Code, Invoice” and “Tax Code, Vendor Invoice.”
Tax Code, Invoice (Tax Code 1-3, Invoice)	In this field, you can specify a tax code used for calculating tax for the invoice line of which the current intercompany entry will be part when you select the “Print Invoice” action. Maconomy suggests a tax code using the following method: In the field “Item Tax Code,” you can specify an item tax code created in the window Popup Fields. The field is used by Maconomy for determining the tax code to be suggested in this field, as the item tax code is part of the criteria for the selection of a tax code in the window Tax Tables in the G/L module. These Selection Criteria also involve a company tax code which corresponds to the one specified on the executing company’s company specific version of the intercompany settling customer assigned to the responsible company. In other words, Maconomy looks up the number of the intercompany settling customer on the information card of the responsible company, and finds the executing company’s company specific information card for this customer. The company tax code on this customer will then be used along with the item tax code specified in the field “Item Tax Code” for looking up a tax code in the tax table. At the selection of a tax code from a tax table, Maconomy uses the tax table specified for the company responsible for the current intercompany entry. This tax table is selected in the window Company Information. However, the tax code is only selected from a tax table, if you have specified that tax tables which are specified in the window System Information are to be used, and only if the company responsible for the intercompany entry is assigned to a tax table. If no tax table has been specified for the responsible company or if you use differentiated tax, and you do not use tax tables, the tax code is derived using the following order of priorities: The tax code specified for any activity referenced on the basis entry of the current intercompany entry The tax code specified for any item referenced on the basis entry of the current intercompany entry. The standard tax code specified in the window System Information in the Set-Up module When posting invoices, the company and item tax codes are used for determining which tax report entries to create. Based on the tax report entries, you can create tax reports showing the tax and tax basis entries assigned to a given tax report field. However, this kind of reporting can only be made if extended tax reporting has been selected in the window System Information. If multiple tax codes are enabled, the “Tax Code, Invoice” field will be replaced by the following fields: “Tax Code 1, Invoice,” “Tax Code 2, Invoice,” and, if enabled, “Tax Code 3, Invoice.” For further information on multiple tax codes, please see the description in “Tax Codes.”
Tax Code, Vendor Invoice (Tax Code 1-3, Vendor Invoice)	The functionality of this field corresponds to that of the “Tax Code, Invoice” field above. However, this field contains the tax code applied to the invoice allocation line of which the current intercompany entry will be part when you select the “Print Invoice” action. Furthermore, the company tax code used for looking up a tax code for this field is found on the responsible company’s company-specific version of the intercompany settling vendor assigned to the executing company. In other words, Maconomy looks up the number of the intercompany settling vendor on the information card of the executing company, and finds the responsible company’s company-specific information card for this vendor. The company tax code on this vendor will then be used along with the item tax code specified in the field “Item Tax Code” for looking up a tax code in the G/L tax table. If no G/L tax table has been specified for the responsible company, or if you use differentiated tax, and you do not use G/L tax tables, the tax code specified on the account referenced on the basis entry of the current intercompany entry is used. If multiple tax codes are enabled, the “Tax Code, Vendor Invoice” field will be replaced by the following fields: “Tax Code 1, Vendor Invoice,” “Tax Code 2, Vendor Invoice,” and, if enabled, “Tax Code 3, Vendor Invoice.” For further information on multiple tax codes, please see the description in “Tax Codes.”
Intercompany Type	This field shows the type of intercompany transaction that gave rise to the current intercompany entry. See the field “Intercompany Name” in the window Intercompany Accounts for a description of the individual intercompany types.
Account No., Executing	When a registration involving two different companies is posted, Maconomy posts an intercompany balancing entry in the executing company and one in the responsible company, using the window Intercompany Accounts to look up the account to which each entry should be posted. Each entry is then assigned to the intercompany entry created as a result of the intercompany transaction. For each intercompany entry in the Intercompany Entries sub-tab, this field shows the account number to which the intercompany balancing entry was posted in the executing company.
Account No., Responsible	When a registration involving two different companies is posted, Maconomy posts an intercompany balancing entry in the executing company and one in the responsible company, using the Intercompany Accounts window to look up the account to which each entry should be posted. Each entry is then assigned to the intercompany entry created as a result of the intercompany transaction. For each intercompany entry in the Intercompany Entries sub-tab, this field shows the account number to which the intercompany balancing entry was posted in the responsible company.
Journal Type	This field shows the type of journal in which the registration that caused the current intercompany entry was entered.
Journal No.	This field shows the number of the journal in which the registration that caused the current intercompany entry was entered.
Journal Line No.	This field shows the number of the line in the above journal on which the registration that caused the current intercompany entry was entered.
Basis Account	This field shows the account that was posted against and which caused the intercompany invoicing.
Account Name	This field shows the name of the basis account.
Location	This field shows the number of the location to which the current intercompany entry pertains.
Location Name	This field shows the name of the location shown in the field “Location” above.
Entity	The functionality of this field is similar to that of the field “Location” above.
Entity Description	This field shows the description of the purpose shown in the field “Entity” above.
Project	The functionality of this field is similar to that of the field “Location” above.
Project Description	This field shows the description of the project shown in the field “Project” above.
Purpose	The functionality of this field is similar to that of the field “Location” above.
Purpose Description	This field shows the description of the purpose shown in the field “Purpose” above.
Spec. 1-3	The functionality of these fields is similar to that of the field “Location” above.
Spec. 1-3 Description	These fields show the descriptions of the spec. 1-3 values shown in the fields “Local Spec. 1-3” above.
Local Spec. 1-3	The functionality of these fields is similar to that of the field “Location” above.
Local Spec. 1-3 Description	These fields show the descriptions of the local spec. 1-3 values shown in the fields “Local Spec. 1-3” above.
Job No.	This field shows the number of the job to which the current intercompany entry pertains, that is, the job specified on the registration that gave rise to the current intercompany entry, if any.
Job Name	This field shows the name of the job shown in the field “Job No.” on the current line.
Employee No.	This field shows the number of the employee to which the current intercompany entry pertains, that is, the employee specified on the registration that gave rise to the current intercompany entry, if any.
Employee Name	This field shows the name of the employee shown in the field “Employee No.” on the current line.
Activity No.	This field shows the number of the activity to which the current intercompany entry pertains, that is, the activity specified on the registration that gave rise to the current intercompany entry, if any.
Activity Name	This field shows the name of the activity shown in the field “Activity No.” on the current line.
Task	This field shows the name of the task to which the current intercompany entry pertains, that is, the task specified on the registration that gave rise to the current intercompany entry, if any.
Task Description	This field shows the description of the task shown in the field “Task” on the current line.
Customer No.	This field shows the number of the customer to which the current intercompany entry pertains, that is, the customer specified on the registration that gave rise to the current intercompany entry, if any.
Customer Name	This field shows the name of the customer shown in the field “Customer No.” on the current line.
Vendor No.	This field shows the number of the vendor to which the current intercompany entry pertains, that is, the vendor specified on the registration that gave rise to the current intercompany entry, if any.
Vendor Name	This field shows the name of the vendor shown in the field “Vendor No.” on the current line.
Entry No.	If the current intercompany entry was created as a result of a registration which also gave rise to the creation of an A/P or A/R entry (for instance if one company has sent an invoice to a customer belonging to another company), the entry number assigned to the A/P or A/R entry in question is displayed in this field. For further information on the entry number assigned to A/P and A/R entries, please see the description of the field “Entry No.” in the window Show G/L Entries.
Asset No.	This field shows the number of the asset to which the current intercompany entry pertains, that is, the asset specified on the registration that gave rise to the current intercompany entry, if any.
Asset Name	This field shows the name of the asset shown in the field “Asset No.” on the current line.
Item No.	This field shows the number of the item to which the current intercompany entry pertains, that is, the item specified on the registration that gave rise to the current intercompany entry, if any.
Description	This field shows the description of the item shown in the field “Item No.” on the current line.