Purchase Order Lines Sub-Tab
This section includes the fields and descriptions for the Purchase Order Lines sub-tab.
| Field | Description |
|---|---|
| Job No. | If you have selected the field “Show Lines” in the island Selection Criteria, this field shows the number of the job to which the purchase order line is assigned. |
| Job Name | This field shows the name of the job to which the purchase order line is assigned. |
| Task | This field displays the task on which the current purchase order line is to be registered, when a vendor invoice is registered with a specification of the current purchase order. |
| Task Description | This field displays the description of the task specified in the field “Task” above. |
| Activity No. | If the field “Show Lines” in the island Selection Criteria has been marked, this field shows the activity number of the purchase order line. |
| Activity Name | This field shows the name of the activity shown in the field “Activity No.” |
| Entry Date | In this field, you can see and edit the date used as the entry date for the current purchase order line. The date is filled in if an accrual plan has been assigned to the line, and if you have chosen to transfer the plan to the window by means of the action “Transfer Accrual Plans.” The date in this field is then copied from the field “Cut-Off Date” in the island Transfer Accrual Plan, but you can change the date. If you do not fill in the field, Maconomy will use today’s date as the entry date. |
| Description | In this field, you can see and edit the text used as the description of the current purchase order line. This text originates from the field “Line Remarks” in the window Purchase Orders in the A/P module, but changes made in the text in this window will not be copied to the window Purchase Orders. The text is used as a description of the line in the job accrual journal. |
| Purch. Order No. | This field displays the number of the purchase order from which the current purchase order line originates. |
| Purchase Order Line No. | This field displays the number of the current purchase order line. |
| Selected for Accrual | If this field is marked, the current purchase order line has been selected for accrual. It is not necessary to accrue the total amount or the total quantity from the purchase order line. This field can be manually marked or marked using the action “Mark for Accrual,” which marks all shown purchase order lines for accrual, where the amount in the field “For Accrual, Currency” is different from zero. The field “Lines for Accrual” in the main tab displays the total number of lines with a mark in this field. Only the lines with a mark in this field will be included when the action “Create Accruals” is selected. |
| Number For Accrual | In this field, you can specify the quantity to be accrued. Maconomy automatically suggests a value based on a calculation of the value in the field “Quantity Requisitioned,” less the amount of any already accrued quantity. This means that in this field you can make a partial reconciliation of a purchase order line of which part has already been invoiced and posted. You can change the value in this field manually. |
| Purchase Order Currency | This field shows the currency used on the purchase order line. |
| Unit Price, Currency | This field shows the price of one unit of the ordered item. The price is displayed in the currency of the purchase order line. |
| Discount, Currency | This field displays the calculated discount on the current purchase order line. The amount is displayed in the currency of the purchase order line. |
| For Accrual, Currency | In this field, you can select the amount to be registered for accrual. The field “Requisitioned, Currency” displays the total amount from the purchase order line. Maconomy automatically suggests the value from the field “Requisitioned, Currency,” less already accrued amounts, less amounts already registered via vendor invoices. However, you can change the value of the field here. The amount is displayed in the currency of the purchase order line. In the field “For Accrual, Base” you can also change this amount, except that it is done in the company’s base currency. |
| Base Currency | This field displays the currency used as base currency by the company responsible for the current purchase order line. |
| Unit Price, Base | The functionality of this field is similar to that of the field “Unit Price, Currency” above, except that the unit price in this field is converted into the company’s base currency. For a more detailed description of price calculation, please see “Appendix A: Price Calculation in the Job Cost Module.” |
| Discount, Base | The functionality of this field is similar to that of the field “Discount, Currency” above, except that the unit price in this field is converted into the company’s base currency. |
| For Accrual, Base | The functionality of this field is similar to that of the field “For Accrual, Currency” above, except that the unit price in this field is converted into the company’s base currency. |
| Unit Price, Enterprise | The functionality of this field is similar to that of the field “Unit Price, Currency” above, except that the unit price in this field is converted into the system’s enterprise currency. For a more detailed description of price calculation, please see “Appendix A: Price Calculation in the Job Cost Module.” |
| Discount, Enterprise | The functionality of this field is similar to that of the field “Discount, Currency” above, except that the unit price in this field is converted into the enterprise currency. |
| For Accrual, Enterprise | This field shows the amount to be registered for accrual on the line in the system’s enterprise currency. |
| Accrual Plan Approved | If this field is marked, an approved job accrual plan exists for the current purchase order line. For more information, please see the description of the window Job Accrual Plans. |
| Quantity Received | This field displays the quantity received. The value can be changed in the window Purchase Orders or directly in this field. If you select the action “Accruals from Receipts,” the value of the field “Number for Accrual” on all lines in the sub-tab will be set to the quantity in this field less any already accrued quantity less quantities already registered via vendor invoices, if the result of this is bigger than zero. |
| Date Received | In this field, you can enter a date of receipt of the quantity of items specified in the field “Number Received.” The date of receipt can also be specified in the field “Received on” in the Purchase Orders window sub-tab. |
| Quantity, Requisitioned | This field displays the number of items requisitioned on the current purchase order line. |
| Requisitioned, Currency | This field displays the amount for which items have been requisitioned on the current purchase order line. The amount is displayed in the currency of the purchase order line. |
| Requisitioned, Base | The functionality of this field is similar to that of the field “Requisitioned, Currency” above, except that the unit price in this field is converted into the company’s base currency. |
| Requisitioned, Enterprise | The functionality of this field is similar to that of the field “Requisitioned, Currency” above, except that the unit price in this field is converted into the system’s enterprise currency. |
| Number Accrued | This field displays the quantity previously accrued on the current purchase order line. |
| Accrued Amount, Currency | This field displays the amount previously accrued on the current purchase order line. The amount is displayed in the currency of the purchase order line. |
| Accrued Amount, Base | The functionality of this field is similar to that of the field “Accrued, Currency” above, except that the unit price in this field is converted into the company’s base currency. |
| Accrued Amount, Enterprise | The functionality of this field is similar to that of the field “Accrued, Currency” above, except that the unit price in this field is converted into the system’s enterprise currency. |
| Quantity Invoiced | This field displays the quantity received via a vendor invoice registered with a specification of the current purchase order. |
| Invoiced, Currency | This field displays the amount received via vendor invoices registered with a specification of the current purchase order. |
| Invoiced, Base | The functionality of this field is similar to that of the field “Invoiced, Currency” above, except that the unit price in this field is converted into the company’s base currency. |
| Invoiced, Enterprise | The functionality of this field is similar to that of the field “Invoiced, Currency” above, except that the unit price in this field is converted into the system’s enterprise currency. |
| Vendor | This field displays the number of the vendor assigned to the current purchase order line. |
| Vendor Name | This field displays the name of the vendor assigned to the current purchase order line. |
| Company No. | This field displays the number of the company responsible for the current purchase order line. |
| Company Name | This field displays the name of the company specified in the field “Company No.” above. |
| Location | The functionality of this field is similar to that of the field “Task” above. |
| Entity | The functionality of this field is similar to that of the field “Task” above. |
| Project | The functionality of this field is similar to that of the field “Task” above. |
| Purpose | The functionality of this field is similar to that of the field “Task” above. |
| Spec. 1-3 | The functionality of these fields is similar to that of the field “Task” above. |
| Local Spec. 1-3 | The functionality of these fields is similar to that of the field “Task” above. |