Job Entries Sub-Tab
This section includes the fields and descriptions for the Job Entries sub-tab.
The fields in this sub-tab are similar to fields in the table part of the job card, except for the ones described below.
| Field | Description |
|---|---|
| Date | This field displays the date of the subcontractor reconciliation. |
| Selected for Subcontractor Reconciliation | If this field is marked, it means that the Job Entry is assigned to a specific Invoice Allocation Line. You can only select entries that match vendor invoice's currency. A Job Entry can be deselected (disconnected from an Invoice Allocation Line) either manually or by using the action Unmark All for Reconciliations. The reference to an Invoice Allocation Line is also removed when an Invoice Allocation Line is deleted or the selection criteria of an already referred Invoice Allocation Line are narrowed down. Note that one Job Entry cannot be allocated to two Invoice Allocation Lines, because while a job entry is selected, it will only be visible for that particular invoice allocation line. |
| Job No. | This is the number of the job shown in the job card. This value cannot be changed manually, but you can retrieve other jobs using the search functions in the Find menu. |
| Activity No. | This is the number of the activity that the job entry involves. It cannot be changed here. |
| Activity Name | This field shows the name of the activity specified in the “Activity No.” field. |
| Employee No. | This field shows the number of the employee who completed the activity described in the job entry. Only time activities show a value here. It cannot be changed. |
| Employee Name | This field shows the name of the employee specified in the “Employee No.” field. |
| Task | The functionality of these fields is similar to that of the field “Company No.” below. |
| Task Description | This is the entry text given when the job entry was entered. It cannot be changed here. |
| Description | This is the entry text given when the job entry was entered. It cannot be changed here. |
| Quantity | This is the quantity entered for the job entry. The quantity is number of hours for time activities. It cannot be changed here. |
| Cost | This field shows the cost value registered in the base currency of the job. The “Time,” “Amount,” and “Total” fields show the three cost sums from the “Cost, Entered” field on the lines in the table part. The three figures are the cost sums of time activities, amount activities, and a total for all lines. |
| Total Cost | This field shows the sum of the costs and billing prices in the table part of the window. |
| Cost, Exec. Company | This field shows the cost of one piece of the current activity in the executing company. If the responsible company is the same as the executing company, the cost in this field will be the same as the value in the field “Cost.” |
| Quantity Inv. | This is the total number of units invoiced to the customer in this entry. The “Invoice No.” field shows the invoice on which all or part of the entry is invoiced. The quantity cannot be changed here. |
| Currency | This is the job’s currency. It is retrieved from the Job Information card and cannot be changed here. |
| Billing Price | This is the total registered job billing price in the job’s currency. |
| Standard Billing Price | This field shows the standard billing price applied to the entry in question. The difference between the standard billing price, the billing price registered in windows such as Job Budgets and Job Journal, and the invoice billing price (as found in the Invoice Selection window) can be used for performance analyses. For more information, please see “Appendix A: Price Calculation in the Job Cost Module.” |
| Billing Price, Inv. | This is the total invoiced billing price in the job currency. It cannot be changed here. |
| Revenue Recognized | This field shows the amount of revenue recognized on the job entry. The amount is displayed in the base currency of the job. |
| Incl. in Fixed Price | This field shows whether or not the entry is included in the fixed price of a fixed-price job. If this field is marked, the entry is included in the fixed price of a job. See the introduction of the Invoice Selection window for a description of how Maconomy determines whether or not entries are to be included in the fixed price of a job. |
| Closed | This field shows whether or not the job entry is closed. If this field is marked, the entry is closed. A job entry is open until it is completely invoiced or closed.
Entries to noninvoiceable activities and noninvoiceable jobs are automatically closed and there closed when the entry is made. If, when the entry is closed, you invoice a different quantity or a different billing price than the one registered, the difference is registered in the “Quantity, Up/Down” and “Billing Price, Up/Down” fields on the table line. This field’s value cannot be changed here. |
| Exec. Company No. | This field shows the number of the company that carried out the activity on the current job entry. |
| Base Currency, Exec. Company | This field shows the base currency selected for the executing company in the Company Information window. |
| Trans. No. | This field shows the transaction number of the job entry. Job entries are first sorted by entry date, then by transaction number. This value cannot be changed here. |
| Trans. Type | This field shows the transaction type of the entry. This field is for reference only and cannot be changed here. |
| G/L Entry Date | This field shows the transaction type of the entry. This field is for reference only and cannot be changed here. |
| Origin | This field shows the origin of the individual job entry. When a job entry is posted, Maconomy assigns to the job entry information about the journal type from which the job entry was originally derived. This could, for example, be “Time Sheet” or “Job Accrual.” Some entries are created without posting journals, for example, entries for direct invoicing. To such entries, the origin “Job” is assigned.
The origin of a job entry never changes. |
| Entry Type | This field shows the entry type of the individual job entry. When a job entry is posted, Maconomy marks it as a certain type. The type will often be “Registration” (for example, time sheet and job journal entries). In the pop-up field “Entry Type” in the Selection Criteria island in the card part of this window, you can see the different entry types used by Maconomy.
This is useful if a job entry changes type. If, for instance, a job entry is reallocated, the entry’s origin will be preserved, but its type will be changed to “Reallocation” or “Reversal.” This way, you can in this window see that a particular entry is, for example, a reallocated time sheet entry. |
| Quantity 1 | This field shows the quantity used in the current job entry. The value cannot be changed here. |
| Quantity 2 | The functionality of this field is similar to that of the field “Quantity 1” above. |
| Company No. | This field shows the company assigned to the job entry. The value cannot be changed here. |
| Location | The functionality of this field is similar to that of the field “Company No.” above. |
| Entity | The functionality of this field is similar to that of the field “Company No.” above. |
| Project | The functionality of this field is similar to that of the field “Company No.” above. |
| Purpose | The functionality of this field is similar to that of the field “Company No.” above. |
| Spec. 1-3 | The functionality of this field is similar to that of the field “Company No.” above. |
| Local Spec 1-3 | The functionality of this field is similar to that of the field “Company No.” above. |
| Remarks | The functionality of this field is similar to that of the field “Company No.” above. |