This feature will allow a punched meal or break to override the automatic meal or break defined in an employee’s schedule.
If the employee punches the meal/break before the automatic meal/break occurs, only the punched meal/break will post.
If the employee punches the meal/break after the automatic meal/break occurs, both the punched and the automatic meal/break will be posted. However, the RECALCULATION service will remove the automatic meal/break.
The automatic meal/break and the punched meal/break must have the same name in order for the override to occur. If the employee punches a meal/break with a different name than the automatic meal/break, then both events will post.
To use this feature, the following configuration is required:
Set the automatic meal/break to OVERRIDE in the schedule.
Note: The Meal/Break Override feature applies to events that have the same name. If an automatic and a punched meal/break have different Event Names, then both will post and the RECALCULATION service will not remove the automatic one.
Run the RECALCULATION service to remove the automatic meal/break event that is posted before the punched meal/break event.
The Meal/Break Override feature is also used in the calculation of California Meal Rules. If you are using California Meal Rules, you will need to set your Meal and Break events to OVERRIDE in the schedule.
See Also:
Set the Automatic Meal/Break to Override
Examples of Meal/Break Override
Find the schedule you want to modify on the Schedule Cycle, Employee Schedule, or Edit Template form.
Select the day in the schedule that has the automatic meal or break.
On the Event tab (the Event Template Event tab for the Edit Template form), select the event and click Modify. If you are adding the event, click Add and define the new automatic event.
Set the Auto Event field to OVERRIDE.
Click Save. If this schedule is part of a Schedule Cycle, you will need to assign and generate the schedule.
If the day will have more than one meal or break, and you want to allow override for all of them, make sure each event has a different name. This configuration will help distinguish between the automatic event and the punched event.
You will need to run or schedule the RECALCULATION service to remove the automatic meals/breaks when the same event is punched after the automatic event.
In the following examples, the employee has an automatic lunch scheduled from 12:30 p.m. to 1:00 p.m. The Auto Event setting for the lunch event is set to OVERRIDE.
The employee clocks in at 7:45 a.m. and clocks out at 5:00 p.m. The employee’s automatic (12:30 – 1:00) lunch is posted.
The employee clocks in at 7:45 AM and works until 10:30 a.m., when he starts a lunch event. He stops the lunch event at 1:00 p.m. The automatic lunch does not post. The employee’s punched lunch (10:30 – 1:00) overrides the automatic lunch.
The employee clocks in at 7:45 AM and works until 12:45 p.m., when he starts a lunch event. He stops the lunch event at 1:30 p.m. Both the automatic lunch (12:30 – 1:00) and the punched lunch (12:55 – 1:00) will post. When the RECALCULATION service runs, it will remove the automatic lunch. Only the punched lunch will remain on the timecard.
The employee clocks in on an unscheduled day to work overtime. The automatic lunch will not be deducted unless the day has an Optional schedule that includes an automatic lunch.