Company Access Subtask

Use this subtask to add user data or edit existing company, organization security group, default taxable entity data, and data suppression options for a user.

Before you use this screen, first consider the following:

• If you plan to assign a company to a user on this screen, you must first set up the company and the default taxable entity using the Set Up Company screen.
• If you plan to assign a default organization security group to a company to which you have enabled user access on this screen, you must first set up the organization security group using the Manage Organization Security Groups screen.

Contents

Field	Description
Default Taxable Entity ID	Enter, or click to select, the default taxable entity for the company associated with this user.
Org Security Group ID	Enter, or click to select, the organizational security group ID to which you want to add this. To add this user to another organizational security group, you must click to add another row in this table window.
Supplier Portal Vendor	Enter, or click to select, the vendor ID with which to associate this user for this company. The vendor ID is used to retrieve the applicable purchase orders when loading the Supplier Portal dashboard.
	Note: This field is available if you are licensed to use the Supplier Portal.
Supplier Portal Vendor Name	This field displays the descriptive name for this Supplier Portal Vendor ID.
Warehouse	Enter, or click to select, the default warehouse ID with which to associate this user for this company.
Warehouse Name	This field displays the descriptive name for this Warehouse ID.
Company Name
Org Security Group Name	This field displays the descriptive name for this Org Security Group ID.
Taxable Entity Name	This field displays the descriptive name for this Default Taxable Entity ID.

Data Suppression

Field	Description
Suppress Labor	Select this check box to suppress the display of labor information when this user opens a screen or prints a report in which labor data would normally display. If you select the Suppress Labor check box, labor information will be suppressed when this user opens or prints reports in the following applications: Apply Weighted Average Rates to Timesheets (LDPCOST) Auto-Adjust Timesheets Report (LDPAUTO) Close Payroll Year Report (PRPPYCLS) Create Auto-Pay Timesheets (LDPDUMTS) Create Leave Payout Timesheets (LDPLPTS) Create Retroactive Pay Timesheets Report (LDPRETRO) Create W-2 Table Report (PRPCW2) Employee Labor Summary Report (LDRELSUM) Manage Billing History (BLMBHIST) Manage Closed Billing Detail (BLMCLOSE) Manage Correcting Timesheets (LDMCTIME) Manage Employee Information (LDMEINFO) Manage Employee Salary Information (LDMEHIS) Manage Leave Beginning Balances (LDMLBB) Manage Leave Edit Table (LDMLEDIT) Manage Open Billing Detail (BLMOPEN) Manage Timesheets (LDMTIME) Post Leave Accruals (LDPLHF) Post Timesheets Report (LDPLDJ) Print Employee Salary Information Report (LDREHIS) Print General Ledger Detail Report (GLRGLDET) Print Leave Accrual Report (LDRLVR) Print Leave Edit Report (LDRLEDIT) Print Timesheet History Report (LDRTHFR) Print Local Withholding Report (PRRLCWH) Print Missing Timesheet Report (LDRMIS) Print Open Billing Detail Report (BLROBD) Print Project Labor Summary Report (PJRLABSM) Print Project Ledger Detail Report (GLRPJDET) Print State Withholding Report (PRRSTWH) Print Timesheet Information Report by Account(LDRAEDIT) Print Timesheet Information Report by Employee(LDRTEDIT) Recast Overtime Premium to Timesheet Lines(LDPROTP) Update Employee Deductions/Contributions Report (PRPSDED) View Employee Labor Inquiry (LDQLABOR) View Account Activity (GLQAACTI) View General Ledger Activity (GLQINQ) View Project Activity by Level (PJQPROJP) View Project Activity (PJQPROJ) View Sales Analysis Information (OEQSALES) View Timesheet History Inquiry (LDQTHF) View Manufacturing Order Status (PCQMOST)
Suppress SSN	Select this check box to suppress the Social Security Number (SSN) when this user opens certain screens or prints certain reports on which this number normally displays. Blanks display on the screen and report instead of the number. Note: This check box does not affect all screens and reports because you can use organization security to limit user rights to view certain employees or use the User Group module and application rights to limit user-access to certain screens, and because certain government tax reports require the SSN (W-2s for example). If you select the Suppress SSN check box, SSNs will be suppressed when this user opens or prints reports in the following applications: Manage Employee Information (LDMEINFO) Import Vendors (AOPUTLVU) Manage Employee Earnings History (PRMERF) Manage Payroll Records (PRMPTF) Manage Vendors (APMVEND) Print 1099 Edit Report (APR1099E) Print Deduction Summary Report (PRRDEDS) Print Employee Basic Report (LDREMPL) Print Employee Leave Report (LDRELV) Print Employee Salary Information Report (LDREHIS) Print Local Withholding Report (PRRLCWH) Print New Hire Report (LDREHIR) Print Quarterly State Unemployment Report (PRRSTTAX) Print State Withholding Report (PRRSTWH) Print Washington State Paid Family & Medical Leave Report (LDRPFML) View Employee Earnings (PRQERF) View Employee Information (PRQEINFO) View Payroll Edit Table (PRQPTF) If you select both the Suppress SSN and Suppress AP Tax ID check boxes, the Tax ID will be suppressed when this user opens or prints reports in the following applications: Import Vendors (AOPUTLVU) Edit 1099 Information (APM1099) Manage Vendors (APMVEND) Print 1099 Edit Report (APR1099E) If you select Suppress SSN only, the Tax ID will be suppressed when this user selects a vendor that is an employee of the company and opens or prints reports in the mentioned applications.
Suppress Cost	Select this check box to suppress the display of cost information when this user opens a screen or prints a report in which cost data would normally display. Note: View the Data Suppression Application List for a list of applications affected by Cost suppression.
Suppress Price	Select this check box to suppress the display of price information when this user opens a screen or prints a report in which price data would normally display. Note: View the Data Suppression Application List for a list of applications affected by Price suppression.
Suppress AP Tax ID	Select this check box to suppress the vendor Tax ID when this user opens certain screens or prints certain reports where the Tax ID normally displays. Blanks display on the screen and report instead of the Tax ID. If you select both the Suppress AP Tax ID and Suppress SSN check boxes, the Tax ID will be suppressed when this user opens or prints reports in the following applications: Import Vendors (AOPUTLVU) Edit 1099 Information (APM1099) Manage Vendors (APMVEND) Print 1099 Edit Report (APR1099E) If you select Suppress AP Tax ID only, the Tax ID will be suppressed when this user selects a vendor that is not an employee of the company and opens or prints reports in the mentioned applications.