Assign PO Defaults Tab

Use this tab to establish the default PO and vendor settings for each line on the Requisition Lines table window.

Contents

Field	Description
Assign PO Option	Use this drop-down list to specify how Costpoint assigns PO IDs to requisition lines on this screen or during the PO generation process. This field is enabled only if you selected the System or Buyer option in the PO Numbering Method group box on the Configure Purchasing Settings screen, and disabled if you selected the Manual option. The following options are available: Manual: Select this option to manually assign the default PO number for each line on the Requisition Lines table window. Assign Now: Select this option to allow Costpoint to assign the default PO number for each line on the Requisition Lines table window. Assign in PO Creation: Select this option to assign the PO number when the PO is created using the Create Purchase Orders screen.
Vendor	Use this field to enter, or use to select, the default vendor ID for each requisition line on the Requisition Lines table window. If you leave this field blank and click on the Requisition Lines table window, this vendor ID from the requisition line populates each requisition line. If you did not enter a preferred vendor for each requisition line, you can enter a vendor specifically for each requisition line. The vendor must not be flagged as a payroll vendor, and its Approval Code must not be Not Approved. If the vendor has an Approval Code of Pending, a warning message displays.
Address	Use this field to enter, or use to select, the default address that loads for all assigned purchase order lines when you click the Auto-Load button. The address may default into this field if you entered a vendor address in the Header tab, but can be modified. This field can also be left blank, and, when you click on the toolbar, the default address for the preferred vendor defaults in for each requisition line. If you did not enter a preferred vendor for each requisition line, you can enter an address specifically for each requisition line.
PO	Use this field to enter, or use to select, the default purchase order number that is to load for all assigned purchase order lines when you click the Auto-Load button. The purchase order number may default into this field if a purchase order number was entered in the Header tab, but it is modifiable. When available, click the hyperlink to view the record in the View Purchase Order Status screen.
Release	Use this field to enter a release number if this requisition line is for a blanket order that is to have issues released against it, or leave it blank (zero) to have Costpoint create a new release. This field is not required for non-blanket order lines. The release number must be zero if the PO Type is not Release Order, and greater than zero if PO Type is Release Order. Note: To create a blanket release you must first create a blanket order.

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Assign PO Defaults Tab

Use this tab to establish the default PO and vendor settings for each line on the Requisition Lines table window.

Contents

Field	Description
Assign PO Option	Use this drop-down list to specify how Costpoint assigns PO IDs to requisition lines on this screen or during the PO generation process. This field is enabled only if you selected the System or Buyer option in the PO Numbering Method group box on the Configure Purchasing Settings screen, and disabled if you selected the Manual option. The following options are available: Manual: Select this option to manually assign the default PO number for each line on the Requisition Lines table window. Assign Now: Select this option to allow Costpoint to assign the default PO number for each line on the Requisition Lines table window. Assign in PO Creation: Select this option to assign the PO number when the PO is created using the Create Purchase Orders screen.
Vendor	Use this field to enter, or use to select, the default vendor ID for each requisition line on the Requisition Lines table window. If you leave this field blank and click on the Requisition Lines table window, this vendor ID from the requisition line populates each requisition line. If you did not enter a preferred vendor for each requisition line, you can enter a vendor specifically for each requisition line. The vendor must not be flagged as a payroll vendor, and its Approval Code must not be Not Approved. If the vendor has an Approval Code of Pending, a warning message displays.
Address	Use this field to enter, or use to select, the default address that loads for all assigned purchase order lines when you click the Auto-Load button. The address may default into this field if you entered a vendor address in the Header tab, but can be modified. This field can also be left blank, and, when you click on the toolbar, the default address for the preferred vendor defaults in for each requisition line. If you did not enter a preferred vendor for each requisition line, you can enter an address specifically for each requisition line.
PO	Use this field to enter, or use to select, the default purchase order number that is to load for all assigned purchase order lines when you click the Auto-Load button. The purchase order number may default into this field if a purchase order number was entered in the Header tab, but it is modifiable. When available, click the hyperlink to view the record in the View Purchase Order Status screen.
Release	Use this field to enter a release number if this requisition line is for a blanket order that is to have issues released against it, or leave it blank (zero) to have Costpoint create a new release. This field is not required for non-blanket order lines. The release number must be zero if the PO Type is not Release Order, and greater than zero if PO Type is Release Order. Note: To create a blanket release you must first create a blanket order.