Vendor Suggestion Criteria Tab

Use this tab to configure and maintain the scoring setup, including criteria, weight assignments, and performance thresholds that the vendor suggestion applies when scoring and ranking vendors during request for quote recommendations.

Contents

Note:

Vendor Suggestion scores are calculated using the most recent purchase order for that vendor within the selected evaluation period. In 2026.2, if the latest PO does not yet have receipt activity, the Quality and Delivery scores may not be calculated which will affect the vendor suggestion results for items with frequent ordering cycles or longer lead times. Deltek is reviewing enhancements to improve these calculations in future releases.

Field	Description
Evaluation Period (Months)	Enter the number of months the system will consider when identifying purchase orders for inclusion in the evaluation period.
Vendor Qualification	Select this checkbox and enter value for the vendor scoring criteria related to vendor matching - preferred or approved.
	This criterion identifies vendors linked to the part, including preferred vendors, approved vendors, unapproved vendors, and those who have previously supplied or quoted the same item. Only vendors with an Active and Give Warning status will be considered.
Cost	Select this checkbox and enter the score reflecting the vendor's cost competitiveness.
	The score is based on price variance compared to market benchmarks or historical averages. Lower price variance and consistent cost control result in higher score.
Quality	Select this checkbox and enter the vendor’s rejection rate into the overall performance score. Vendors with higher rejection rates will receive lower quality scores based on the assigned weight.
Confidence Level	The default value is 90 and can be edited. It is recommended that the value is set between 70-100.
Responsiveness	Select this checkbox to include the vendor's responsiveness to the vendor scoring criteria. Selecting this checkbox enables the Evaluation Period (Months) (defaulted to 1) and Confidence Level (defaulted to 90). This criterion compares the RFQ date with the vendor’s quote date. Vendors who respond earliest to the RFQ will receive the highest scores.
Delivery	Select this checkbox to factor the vendor's delivery into the overall performance score. This criterion assesses vendor reliability by analyzing delivery performance against scheduled due dates. Vendors who consistently deliver goods early or on time demonstrate better reliability and receive higher scores. Conversely, repeated late deliveries negatively impact the score, indicating potential risks to schedule adherence and supply chain performance.