Vendor Labor Subtask

Use this subtask of the Manage Journal Entries screen to enter labor information for subcontractors or consultants for the line selected on the main screen.

This information is posted to the Labor Summary table as if it had been entered on the Manage Accounts Payable Vouchers screen.

To begin entering data on this screen, click Alternatively, you can begin entering data on this screen in one of these ways:

Click Line > New Record on the Costpoint menu.
Press F2.

Table Window

Field	Description
Sub Line	When you start a line, Costpoint displays the next line number in Sub Line. You can change that number if you want.
Lookup Type	Indicate whether you want to enter workforce information in the line based on project vendors or project vendor employees. Vendor: Click in the Vendor column. The Lookup list includes vendors set up for the project on the Manage Vendor Workforce screen. Costpoint populates the PLC column from the PROJ_VEND (Project Vendor) table. Vendor Employee: Click in the Vendor Employee column. The Lookup list includes vendor employees set up for the project on the Manage Vendor Employee Workforce screen. Costpoint populates the PLC column from the PROJ_VEND_EMPL (Project Vendor Employee) table.
Vendor	Enter, or click to select, the vendor ID.
Vendor Employee ID	Enter, or click to select, the vendor employee identification number for the vendor.
Vendor Employee Name	This column displays the vendor employee name associated with the vendor employee ID on the Vendor Employees block of the Manage Vendors screen.
GLC	Enter, or click to select, the general labor category to be charged.
PLC	Enter, or click to select, the project labor category to be charged. The PLCs available are determined by your selection in Lookup Type. The PLC you enter must be valid for the project charged on the Manage Journal Entries screen.
Hours	Enter the vendor's hours.
Trans Amount	Enter the labor cost for the hours in your company's transaction currency.
Effective Bill Date	Enter the effective bill date (timesheet date) for the time. If the vendor or vendor employee is assigned to a project workforce, the value in this field must be within the Starting Date and Ending Date range set up for the vendor or vendor employee on the Manage Vendor Workforce or Manage Vendor Employee Workforce screen.
Validations	GLC: Costpoint checks the General Labor Category table to make sure the GLC is valid. PLC: Costpoint checks the Basic Info tab of the Manage Project User Flow screen to see if the Project Workforce Required option is selected for the project. Costpoint performs the following validations: If the workforce is required, or if a workforce has been entered, Costpoint checks the Manage Vendor Employee Workforce and then the Manage Vendor Workforce screen to determine whether this vendor exists for the project. Next, Costpoint checks the Assign PLC to Employee Workforce screen to make sure the PLC is valid for this vendor. If the workforce is not required, Costpoint proceeds to the next level of validation. If a project workforce does not exist or if it is not required, Costpoint checks the Link Project Labor Categories to Projects screen to determine whether the PLC entered has been assigned to a project. If the project exists in the screen but the PLC is not assigned to it, the entry is rejected. If neither the project nor the PLC is found on the Link Project Labor Categories to Projects screen, Costpoint proceeds to the next level of validation. If a project workforce does not exist or if it is not required, Costpoint checks the Link Project Labor Categories to Projects screen to determine if the project entered on the journal entry line has PLCs assigned to it. If the project exists on the screen but the PLC is not assigned to that project, Costpoint rejects the entry. If neither the project nor the PLC exists on the Link Project Labor Categories to Projects screen, Costpoint proceeds to the next validation level. The final validation level for the PLC involves the Manage Project Labor Categories (PLCs) screen. If the PLC does not exist in that screen and has not satisfied any prior validations, Costpoint rejects the PLC. Effective Billing Date: Costpoint checks the Manage Project User Flow screen to see whether the Project Workforce Required option is selected and validates if a workforce has been entered. If a workforce exists, Costpoint checks the Manage Vendor Employee Workforce and Manage Vendor Workforce screens to determine if the Effective Billing Date is within the Starting Date and Ending Date range set up for the vendor or vendor employee.
Defaults	The following describe the possible sources of the default entries in GLC and PLC when you enter a new line in the table window. The vendor labor defaults work in conjunction with defaults for projects charged. Level 1: Workforce Default: If the project on the Manage Journal Entries screen requires a workforce, Costpoint supplies the default based on the Lookup Type option you select. If you select the Vendor option, the default is from the Default column on the AOPPOVCH_Processing_Details.htm screen. If you select the Vendor Employee option, the default is from the Default column on the Assign PLC to Employee Workforce screen. If the vendor does not exist in those screens, Costpoint obtains the default from the Default PLC column on the Vendor Employees block of the Manage Vendors screen. If the vendor is not located in that screen, Costpoint displays an error message. If the PLC defaults successfully, Costpoint also defaults the PLC Description from the Link Project Labor Categories to Projects screen. Level 2: Project Timesheet Defaults: If Costpoint cannot determine a default at Level 1, it tries to default the PLC from the Manage Project Timesheet Defaults screen. Again, if the PLC defaults successfully, Costpoint also defaults the PLC description from the Manage Project Timesheet Defaults screen or the Manage Project Labor Categories (PLCs) screen. Costpoint attempts to default the GLC as well as the PLC. If it finds the GLC but the not the PLC, Costpoint tries to retrieve the PLC from the Configure General Labor Categories screen. If it finds the PLC, it retrieves the PLC description from either the Link Project Labor Categories to Projects screen or the Manage Project Labor Categories (PLCs) screen. Level 3: Link GLC to PLC: If the Project Labor Category Map table is set up for the project and GLC, the related PLC defaults into this subtask. Costpoint uses this level of defaults only if it is unsuccessful at the other levels. When you leave the Vendor Employee ID column after entering a valid vendor employee ID, Costpoint defaults in the GLC from the Vendor Employees block of the Manage Vendors screen. If the GLC defaults successfully but the PLC is not entered, Costpoint attempts to locate it from the Configure General Labor Categories screen. If it finds the PLC, it retrieves the PLC description from either the Link Project Labor Categories to Projects screen or the Manage Project Labor Categories (PLCs) screen.

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Vendor Labor Subtask

Use this subtask of the Manage Journal Entries screen to enter labor information for subcontractors or consultants for the line selected on the main screen.

This information is posted to the Labor Summary table as if it had been entered on the Manage Accounts Payable Vouchers screen.

To begin entering data on this screen, click Alternatively, you can begin entering data on this screen in one of these ways:

Click Line > New Record on the Costpoint menu.
Press F2.

Table Window

Field	Description
Sub Line	When you start a line, Costpoint displays the next line number in Sub Line. You can change that number if you want.
Lookup Type	Indicate whether you want to enter workforce information in the line based on project vendors or project vendor employees. Vendor: Click in the Vendor column. The Lookup list includes vendors set up for the project on the Manage Vendor Workforce screen. Costpoint populates the PLC column from the PROJ_VEND (Project Vendor) table. Vendor Employee: Click in the Vendor Employee column. The Lookup list includes vendor employees set up for the project on the Manage Vendor Employee Workforce screen. Costpoint populates the PLC column from the PROJ_VEND_EMPL (Project Vendor Employee) table.
Vendor	Enter, or click to select, the vendor ID.
Vendor Employee ID	Enter, or click to select, the vendor employee identification number for the vendor.
Vendor Employee Name	This column displays the vendor employee name associated with the vendor employee ID on the Vendor Employees block of the Manage Vendors screen.
GLC	Enter, or click to select, the general labor category to be charged.
PLC	Enter, or click to select, the project labor category to be charged. The PLCs available are determined by your selection in Lookup Type. The PLC you enter must be valid for the project charged on the Manage Journal Entries screen.
Hours	Enter the vendor's hours.
Trans Amount	Enter the labor cost for the hours in your company's transaction currency.
Effective Bill Date	Enter the effective bill date (timesheet date) for the time. If the vendor or vendor employee is assigned to a project workforce, the value in this field must be within the Starting Date and Ending Date range set up for the vendor or vendor employee on the Manage Vendor Workforce or Manage Vendor Employee Workforce screen.
Validations	GLC: Costpoint checks the General Labor Category table to make sure the GLC is valid. PLC: Costpoint checks the Basic Info tab of the Manage Project User Flow screen to see if the Project Workforce Required option is selected for the project. Costpoint performs the following validations: If the workforce is required, or if a workforce has been entered, Costpoint checks the Manage Vendor Employee Workforce and then the Manage Vendor Workforce screen to determine whether this vendor exists for the project. Next, Costpoint checks the Assign PLC to Employee Workforce screen to make sure the PLC is valid for this vendor. If the workforce is not required, Costpoint proceeds to the next level of validation. If a project workforce does not exist or if it is not required, Costpoint checks the Link Project Labor Categories to Projects screen to determine whether the PLC entered has been assigned to a project. If the project exists in the screen but the PLC is not assigned to it, the entry is rejected. If neither the project nor the PLC is found on the Link Project Labor Categories to Projects screen, Costpoint proceeds to the next level of validation. If a project workforce does not exist or if it is not required, Costpoint checks the Link Project Labor Categories to Projects screen to determine if the project entered on the journal entry line has PLCs assigned to it. If the project exists on the screen but the PLC is not assigned to that project, Costpoint rejects the entry. If neither the project nor the PLC exists on the Link Project Labor Categories to Projects screen, Costpoint proceeds to the next validation level. The final validation level for the PLC involves the Manage Project Labor Categories (PLCs) screen. If the PLC does not exist in that screen and has not satisfied any prior validations, Costpoint rejects the PLC. Effective Billing Date: Costpoint checks the Manage Project User Flow screen to see whether the Project Workforce Required option is selected and validates if a workforce has been entered. If a workforce exists, Costpoint checks the Manage Vendor Employee Workforce and Manage Vendor Workforce screens to determine if the Effective Billing Date is within the Starting Date and Ending Date range set up for the vendor or vendor employee.
Defaults	The following describe the possible sources of the default entries in GLC and PLC when you enter a new line in the table window. The vendor labor defaults work in conjunction with defaults for projects charged. Level 1: Workforce Default: If the project on the Manage Journal Entries screen requires a workforce, Costpoint supplies the default based on the Lookup Type option you select. If you select the Vendor option, the default is from the Default column on the AOPPOVCH_Processing_Details.htm screen. If you select the Vendor Employee option, the default is from the Default column on the Assign PLC to Employee Workforce screen. If the vendor does not exist in those screens, Costpoint obtains the default from the Default PLC column on the Vendor Employees block of the Manage Vendors screen. If the vendor is not located in that screen, Costpoint displays an error message. If the PLC defaults successfully, Costpoint also defaults the PLC Description from the Link Project Labor Categories to Projects screen. Level 2: Project Timesheet Defaults: If Costpoint cannot determine a default at Level 1, it tries to default the PLC from the Manage Project Timesheet Defaults screen. Again, if the PLC defaults successfully, Costpoint also defaults the PLC description from the Manage Project Timesheet Defaults screen or the Manage Project Labor Categories (PLCs) screen. Costpoint attempts to default the GLC as well as the PLC. If it finds the GLC but the not the PLC, Costpoint tries to retrieve the PLC from the Configure General Labor Categories screen. If it finds the PLC, it retrieves the PLC description from either the Link Project Labor Categories to Projects screen or the Manage Project Labor Categories (PLCs) screen. Level 3: Link GLC to PLC: If the Project Labor Category Map table is set up for the project and GLC, the related PLC defaults into this subtask. Costpoint uses this level of defaults only if it is unsuccessful at the other levels. When you leave the Vendor Employee ID column after entering a valid vendor employee ID, Costpoint defaults in the GLC from the Vendor Employees block of the Manage Vendors screen. If the GLC defaults successfully but the PLC is not entered, Costpoint attempts to locate it from the Configure General Labor Categories screen. If it finds the PLC, it retrieves the PLC description from either the Link Project Labor Categories to Projects screen or the Manage Project Labor Categories (PLCs) screen.