Contents of the Print/Void Checks Screen
Use the fields and options to configure the Print/Void Checks screen.
Identification
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.
Field | Description |
---|---|
Parameter ID |
Enter, or click
When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults. |
Description |
Enter, or click
|
Options
Select
Field | Description |
---|---|
Print/Void |
From the drop-down list, select a print or void process to run. Your selection here enables and/or disables other fields.
|
Check Type |
Use this drop-down list to select the type of checks to print. You can choose from the following check formats:
Note: The available check types are configured for US banks. You have the option to use your available check stock provided that they match the format that Costpoint prints.
See Printing A/P Checks for more information about check types. |
Sort Checks By |
From the drop-down list, select one of the following settings:
|
Allow Same Check Number Different Date |
Select this check box to allow Costpoint to use the same check number but with a different check date. |
Selection Ranges
Period to Post
Field | Description |
---|---|
Fiscal Year |
Enter, or click
|
Period |
Enter, or click
|
Select By |
Select the account type from which to pay the vouchers:
Note: If you use blank laser checks, you can print a different company name and address (in addition to printing different banks and bank account numbers) on the same blank check stock. The company must have a valid
Company ID from the Set Up Company screen. You must assign this
Company ID to an organization on the Manage Organization Elements screen or the Manage Organization Structures screen. Select the account/organization for the company here. This can help you keep several different divisions' accounting records in Costpoint. Use this feature carefully and print a sample check to ensure that the bank name is correct. You can also use the signature and logo functions with this feature.
|
Account
Enter, or click
to select, the cash account for which you want to print checks. The
Account you enter here must be set up in a valid cash account/organization combination with the
Organization you select.
Organization
Enter, or click
to select, the cash organization for which you want to print checks. The
Account/Organization combination specified in this group box must be a valid cash account/organization combination set up on the Manage Cash Accounts screen. The application prints checks only for those vouchers authorized for the
Account/Organization combination you enter here.
Bank Abbreviation
Enter, or click
to select, the abbreviation associated with the bank for which you want to print checks.
Generate
Check Information
Use the fields in this group box to provide check date and numbering information. You must enter a Starting Check number to print checks. To print non-negotiable copies or void checks, you must enter a Starting Check and Ending Check.
Field | Description |
---|---|
Check Date |
Enter, or click
|
Starting Check |
Enter, or click
|
Ending Check |
Enter, or click
You can enter only nine digits in the Starting Check and Ending Check fields. If Costpoint encounters a zero-balance check during the check printing process, it assigns that check a number from a preset number range reserved for zero-balance checks, instead of a check number in the sequence you establish in the Check Number Information group box. A zero-balance check is a Costpoint-generated check that "pays" for vouchers which, when totaled, result in a net payment amount of "0." No check is printed, but the application records the check with a number in a given range established for zero-balance checks in the Manage Company Bank Accounts screen. These "zero-balance" checks are given a status of P. |
Void Information
Field | Description |
---|---|
Void Date |
Enter, or click
|
Stop Payment |
Select this check box to enter stop payment information for a particular check. If you select this check box, enter the date on which you placed the stop payment order for the check in the Void Date field. |
More Options
This block consists of the following tabs:
- Signature
- Company Logo
- Check Stub