Costpoint Essentials Online Help

Print 1099 Edit Report

Use this report to review your 1099 information for discrepancies before you print 1099s.

The 1099 Edit Report includes the following information:

  • company name
  • calendar year
  • taxable entity
  • taxable entity's tax ID (depending on the suppression settings on the Manage Users screen)
  • pay vendor's ID
  • vendor 1099 name
  • vendor's tax ID (depending on the suppression settings on the Manage Users screen)
  • total 1099 amount
  • total 1099 state tax amount
  • total taxable amount
If you print 1099 correction information, the report name displays as 1099 Correction Edit Report, and the following fields are added to the output:
  • total correcting 1099 amount
  • total correcting 1099 state amount (for each state)
  • total correcting taxable amount
Note: For Costpoint Cloud, you can choose to opt in to this feature for the Costpoint 2025.2 release. The ability to opt in is temporary and will be removed when the feature becomes automatically enabled for all users as part of a future Costpoint release. See the Manage Opt-In Features topic for more information.

If you sort the report by company, the total amount of 1099 income and total federal withholding tax prints as a subtotal for each company. The total number of records for each company is also included on the report. If you sort the report by pay vendor, a grand total of all 1099 income is included on the report, as well as the total number of 1099 records. You can print only one record per pay vendor per company; Costpoint adds the amounts associated with different cash organizations to arrive at the total amount of 1099-MISC income (the amount actually printed on the 1099) for the pay vendor.

The report does not include address codes and addresses for vendors. When you print 1099-MISC Standards, only the first address line (address line 1) and the second address line (address line 2) prints on the form, along with the city, state/providence, and postal code. Address line 3 does not print on the 1099-MISC Standard. When you print 1099-MISC Self-Mailer, address lines 1, 2, and 3 prints on the form, along with the city, state/providence, and postal code. The address line order for the 1099 Self-Mailers can be changed on the Configure Check Settings screen. To ensure that the addresses for your vendors are correct, review address information on the Manage Vendor screen or print the Vendor Information report.

Print this report as a final check before you print 1099s. Before you run this report, you must create 1099 information on the Create 1099 Information screen. If you find discrepancies in original 1099 data, you can use the Edit 1099 Information screen to correct them.

For discrepancies on correction records, you can use the Edit 1099 Correction information screen.

Correct errors in the other fields on this report via the following screens:

  • Company ID, Name, Tax ID: Configure Company Information screen
  • Pay Vendor, Pay Vendor Name: Manage Vendor screen
  • Pay Vendor Tax ID: 1099s group box on the Header tab of the Manage Vendor screen

If you make changes on any of the screens listed above, you must recreate 1099 information on the Create 1099 Information screen.

You can print the 1099 Edit Report as many times as necessary.

Note: The table below describes how the suppression settings on the Manage Users screen are applied to the Tax ID column.
Suppress SSN Suppress AP Tax ID Result
Cleared Cleared The Tax ID displays whether you select non-employee vendors or vendors that are company employees.
Cleared Selected The Tax ID displays only when you select vendors that are company employees.
Selected Cleared The Tax ID displays only when you select non-employee vendors.
Selected Selected The Tax ID is hidden whether you select non-employee vendors or vendors that are company employees.