Checks Disbursed Subtask

Use this subtask of the Vouchers subtask to view check information related to a particular voucher.

This subtask does not list all payment information for a particular vendor. This subtask is available whether or not checks have been issued against the voucher.

Contents

Field	Description
Vendor, Vendor Name, Location	These fields display the vendor ID, vendor name, and location for the selected purchase order voucher.
Vchr	This field displays the voucher number for the selected purchase order voucher.
Cost Amt	This field displays the cost amount for the selected purchase order voucher.
Amt Remaining	This field displays the amount remaining for the selected purchase order voucher.
Total Amount Paid	This field displays the total amount paid on this voucher, in the vendor's transaction currency.

Voucher Checks Disbursed

Field	Description
Check Number	This field displays each check number issued to the selected vendor.
FY Posted	This field displays the fiscal year to which the check was posted. If Costpoint generated the check, it is available on this inquiry after you print and save the check. If the check is a manual check entered on the Check tab of the Manage Accounts Payable Vouchers screen or the Check tab of the Manage Purchase Order Vouchers screen, you must post the voucher before it can be viewed on this screen. If the check was entered on the Manage Manual Checks screen, you must post the voucher before it can be viewed on this screen.
Pd Posted	This field displays the period to which the check was posted. If Costpoint generated the check, it is available on this inquiry after you print and save the check. If the check is a manual check entered on the Check tab of the Manage Accounts Payable Vouchers screen or the Check tab of the Manage Purchase Order Vouchers screen, you must post the voucher before it can be viewed on this screen. If the check was entered on the Manage Manual Checks screen, you must post the voucher before it can be viewed on this screen.
Post Seq	This field displays the posting sequence number that was used when the check was posted. Since a check printed in Costpoint does not have to be posted to appear on this inquiry, the Post Seq field is blank if you have not posted the check to the General Ledger.
Check Date	This field displays the check date.
Joint Payee	This field displays the joint payee to whom the check was issued. You can add a joint payee on the Address tab of the Manage Accounts Payable Vouchers screen or the Address tab of the Manage Purchase Order Vouchers screen. You can also assign a joint payee to a voucher on the Edit Voucher Payment Status screen after you post the voucher and before you print the check.
Trans Currency Voucher Amt Paid	This field displays the amount of the check that was applied to the voucher, in the vendor's transaction currency. The voucher amount paid does not necessarily equal the total amount of the check. If you used this check to pay many of this vendor's vouchers, in part or in full, this amount reflects only that portion of the check that went toward this particular voucher.
Trans Currency Discount Taken	If a discount was taken on the voucher, this field displays the amount of the discount, in the voucher's transaction currency.
Void Date	If a check written against a voucher is voided, this field displays the date on which the check was voided. You void checks on the Print/Void Checks screen.
Void FY Posted	If a check written against a voucher is voided, this field displays the fiscal year in which the check was voided. You void checks on the Print/Void Checks screen.
Void Pd Posted	If a check written against a voucher is voided, this field displays the period in which the check was voided. You void checks on the Print/Void Checks screen.
Cash Account	This field displays the General Ledger account from which the check was written. You link the cash account, cash organization, and bank abbreviation to the cash account description on the Manage Cash Accounts screen. You link the cash account description to each vendor on the Defaults tab of the Manage Vendors screen. You can change the cash account description on the Header Info tab of the Manage Accounts Payable Vouchers screen or the Header Info tab of the Manage Purchase Order Vouchers screen.
Cash Organization	This field displays the organization from which the check was written. You link the cash account, cash organization, and bank abbreviation to the cash account description on the Manage Cash Accounts screen. You link the cash account description to each vendor on the Defaults tab of the Manage Vendors screen.
Status Code	This field displays the check status from the history tables. There are five possible status settings: O: Outstanding C: Cleared (currently, the cleared status is not a Costpoint-generated status) V: Void S: Stop Payment P: Purged

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Checks Disbursed Subtask

Use this subtask of the Vouchers subtask to view check information related to a particular voucher.

This subtask does not list all payment information for a particular vendor. This subtask is available whether or not checks have been issued against the voucher.

Contents

Field	Description
Vendor, Vendor Name, Location	These fields display the vendor ID, vendor name, and location for the selected purchase order voucher.
Vchr	This field displays the voucher number for the selected purchase order voucher.
Cost Amt	This field displays the cost amount for the selected purchase order voucher.
Amt Remaining	This field displays the amount remaining for the selected purchase order voucher.
Total Amount Paid	This field displays the total amount paid on this voucher, in the vendor's transaction currency.

Voucher Checks Disbursed

Field	Description
Check Number	This field displays each check number issued to the selected vendor.
FY Posted	This field displays the fiscal year to which the check was posted. If Costpoint generated the check, it is available on this inquiry after you print and save the check. If the check is a manual check entered on the Check tab of the Manage Accounts Payable Vouchers screen or the Check tab of the Manage Purchase Order Vouchers screen, you must post the voucher before it can be viewed on this screen. If the check was entered on the Manage Manual Checks screen, you must post the voucher before it can be viewed on this screen.
Pd Posted	This field displays the period to which the check was posted. If Costpoint generated the check, it is available on this inquiry after you print and save the check. If the check is a manual check entered on the Check tab of the Manage Accounts Payable Vouchers screen or the Check tab of the Manage Purchase Order Vouchers screen, you must post the voucher before it can be viewed on this screen. If the check was entered on the Manage Manual Checks screen, you must post the voucher before it can be viewed on this screen.
Post Seq	This field displays the posting sequence number that was used when the check was posted. Since a check printed in Costpoint does not have to be posted to appear on this inquiry, the Post Seq field is blank if you have not posted the check to the General Ledger.
Check Date	This field displays the check date.
Joint Payee	This field displays the joint payee to whom the check was issued. You can add a joint payee on the Address tab of the Manage Accounts Payable Vouchers screen or the Address tab of the Manage Purchase Order Vouchers screen. You can also assign a joint payee to a voucher on the Edit Voucher Payment Status screen after you post the voucher and before you print the check.
Trans Currency Voucher Amt Paid	This field displays the amount of the check that was applied to the voucher, in the vendor's transaction currency. The voucher amount paid does not necessarily equal the total amount of the check. If you used this check to pay many of this vendor's vouchers, in part or in full, this amount reflects only that portion of the check that went toward this particular voucher.
Trans Currency Discount Taken	If a discount was taken on the voucher, this field displays the amount of the discount, in the voucher's transaction currency.
Void Date	If a check written against a voucher is voided, this field displays the date on which the check was voided. You void checks on the Print/Void Checks screen.
Void FY Posted	If a check written against a voucher is voided, this field displays the fiscal year in which the check was voided. You void checks on the Print/Void Checks screen.
Void Pd Posted	If a check written against a voucher is voided, this field displays the period in which the check was voided. You void checks on the Print/Void Checks screen.
Cash Account	This field displays the General Ledger account from which the check was written. You link the cash account, cash organization, and bank abbreviation to the cash account description on the Manage Cash Accounts screen. You link the cash account description to each vendor on the Defaults tab of the Manage Vendors screen. You can change the cash account description on the Header Info tab of the Manage Accounts Payable Vouchers screen or the Header Info tab of the Manage Purchase Order Vouchers screen.
Cash Organization	This field displays the organization from which the check was written. You link the cash account, cash organization, and bank abbreviation to the cash account description on the Manage Cash Accounts screen. You link the cash account description to each vendor on the Defaults tab of the Manage Vendors screen.
Status Code	This field displays the check status from the history tables. There are five possible status settings: O: Outstanding C: Cleared (currently, the cleared status is not a Costpoint-generated status) V: Void S: Stop Payment P: Purged