Checks Disbursed Subtask
Use this subtask of the View Vendor History Inquiry screen to view all the checks that have been issued to this vendor.
You can then use this information to verify the year-to-date payment information on the main screen.
To see the payment history for a particular voucher, use the Checks Disbursed subtask available from the Vouchers subtask of the main screen.
All fields on this subtask are non-editable.
Contents
| Field | Description |
|---|---|
| Vendor, Vendor Name, Location |
These fields display the vendor's ID, name, and location. |
| Total All Checks |
This field displays the total of all checks disbursed for the vendor you selected, expressed in the functional currency of your company. |
Table Window
| Field | Description |
|---|---|
| Chk No |
This field displays each check number issued to the selected vendor. |
| Check Date |
This field displays the date on which each of the checks was issued. |
| Joint Payee |
This field displays the joint payee to whom the check was issued. You can add a joint payee on the Address tab of the Manage Accounts Payable Vouchers screen or the Address tab of the Manage Purchase Order Vouchers screen. |
| Address Code |
This field displays the code of the pay vendor's payment address. You link address codes to vendors on the Addresses subtask of the Manage Vendors screen. You must establish one address code as a default payment address code that defaults on the Address tab of the Manage Accounts Payable Vouchers screen or the Address tab of the Manage Purchase Order Vouchers screen. If other payment address codes are available to use for the vendor, you can change the address code until you post the voucher. |
| FY Posted |
This field displays the fiscal year to which the check was posted. When you print checks, the fiscal year specified on the Print/Void Checks screen determines the fiscal year used to post the check. |
| Period Posted |
This field displays the period to which the check was posted. When you print checks, the period specified on the Print/Void Checks screen determines the period used to post the check. |
| Void Date |
For void vouchers, this field displays the date on which the voucher was voided. If the Status field on the main screen does not contain a V (Void), this field is blank. You void checks on the Print/Void Checks screen. |
| Void FY Posted |
For void vouchers, this field displays the fiscal year in which the voucher was voided. If the Status field on the main screen does not contain a V (Void), this field is blank. You void checks on the Print/Void Checks screen. |
| Void Period Posted |
For void vouchers, this field displays the period in which the voucher was voided. If the Status field on the main screen does not contain a V (Void), this field is blank. You void checks on the Print/Void Checks screen. |
| Cash Account |
This field displays the General Ledger account from which the check was written. You link the cash account, cash organization, and bank abbreviation to the cash account description on the Manage Cash Accounts screen. You link the cash account description to each vendor on the Defaults tab of the Manage Vendor screen. You can change the cash account description on the Header Info tab of the Manage Accounts Payable Vouchers screen or the Header Info tab of the Manage Purchase Order Vouchers screen. |
| Cash Organization |
This field displays the organization from which the check was written. You link the cash account, cash organization, and bank abbreviation to the cash account description on the Manage Cash Accounts screen. You link the cash account description to each vendor on the Defaults tab of the Manage Vendors screen. You can change the cash account description on the Header Info tab of the Manage Accounts Payable Vouchers screen or the Header Info tab of the Manage Purchase Order Vouchers screen. |
| Account Name |
This field displays the cash account name from which the check was written. |
| Organization Name |
This field displays the organization name from which the check was written. |
| Status Code |
This field displays the check status from the history tables. There are five possible status settings:
|
Subtask
| Subtask | Description |
|---|---|
| Vouchers | Click this button to open the Vouchers subtask. |