Contents of the Approve Checks Screen

Use the fields and options to configure the Approve Checks screen.

Contents

Field	Description
Cash Account Description	Enter, or click to select, a valid cash account description. After you enter a valid cash account description, the table populates with records that match the cash account description.
Check Limit Amount	This non-editable field displays the Limit Amount specified on the Configure Accounts Payable Settings screen. This check limit displays in your company's functional currency. To change this value, you must use the Configure Accounts Payable Settings screen.
Approver User ID	The user ID of the person approving the checks displays here for informational purposes only.
Approve All	Click this button to approve all checks for every pay vendor.
Approve Selected	Click this button to approve only the selected checks.

Table Window

Click to populate the table window with check summary information for the selected Cash Account Description.

The only field in the table window that is editable is the Approved column. The other fields summarize the values of the vouchers that combine to comprise a single check. The following fields are editable on the Check Details subtask: Discount Taken, Amount Retained, and Check Amount. If you change these values on the Check Details subtask, the main screen total reflects your changes.

Field	Description
Approved	Use this column to approve the checks listed in the table. You must make changes to the Check Amount on the Check Details subtask. You can change the Approved column to Y (Yes) first, and update the Check Amount field on the Check Detail subtask afterward. Costpoint allows changes to these fields by the user who approved the check.
Pay Vendor	This field displays the pay vendor number.
Payment Method	This non-editable field displays the vendor payment method.
Amount to Pay	This field displays the check amount.
Address Code	This field displays the address code.
Discount To Take	This field displays the amount of the discount to be taken.
Sep Chk	This field indicates whether or not separate checks will print for each different voucher.
Pay Vendor Name	This field displays the pay vendor name.
Pay Vendor Location	This field displays the pay vendor location.
Invoice Amount	This field displays the invoice amount.
Amount Retained	This field displays the amount retained for this voucher line.
Joint Payee	This field displays the name of the joint payee, if any.

Subtask

Subtask	Description
Check Details	Click this button to open the Check Details subtask.