Check Details Subtask

Use this subtask of the Approve Checks screen to view the detail for the checks listed in the table on the main screen.

This subtask lists the vouchers that are combined to total the amount of the check on the main screen.

You can change the Trans Curr, Amount to Pay, Discount To Take, Sep Chk, Address Code, Retainage Rate, and Amount Retained on this screen. If necessary, you can change the Retainage Rate and Amount to Pay fields later on the Edit Voucher Payment screen; however, you can make changes to approved vouchers only if you are the same user (tracked by ID) who approved the vouchers. This prevents other users from altering the check amount after approvals have been made.

Use this subtask to view the individual vouchers that comprise the check amount or whenever you need to change any of the following fields:

• Discount To Take
• Retainage Rate
• Check Amount

Table Window

The only fields in this table that are editable are Amount to Pay, Discount To Take, Sep Chk, Address Code, Retainage Rate, and Amount Retained.

Field	Description
Voucher	This non-editable field displays the voucher number
Amount to Pay	The total amount currently scheduled to pay on this voucher displays in this column, in this voucher's transaction currency.
Discount To Take	This field displays the value, in the voucher's transaction currency, of the discount amount that will be taken on the check being approved. You cannot save the Approve Checks screen if the value in the Discount Amount field exceeds the amount of discount that is available to be taken.
Sep Chk	Select this check box to print separate checks for each different voucher. Leave this check box cleared to print all vouchers for this pay vendor on one payment.
Address Code	Enter, or click to select, the address code for this payment. The default address code for this voucher is the default payment address from the Vendors screen.
Payment Method	This non-editable field displays the voucher payment method.
Amount Paid	This non-editable field displays the amount paid.
Amount Remaining	This non-editable field displays the amount remaining.
Retainage Rate	Enter an amount in this field and Costpoint calculates a percent to be retained. When you tab to the Amount Retained field, Costpoint calculates this rate.
Amount Retained	Enter a retainage amount (expressed in terms of your company's transaction currency) in this field. When you tab out of this field, Costpoint calculates the entry in the Retainage Rate field.
Invoice Amount	This non-editable field displays the invoice amount.
Invoice Number	This non-editable field displays the invoice number.
Invoice Date	This non-editable field displays the invoice date.
Discount Amount	This non-editable field displays the discount amount.
Discount Date	This non-editable field displays the discount date.
Due Amount	This non-editable field displays the due amount.
Due Date	This non-editable field displays the due date.
Approver User ID	This non-editable field displays the approver's Costpoint user ID.
Approval Date	This non-editable field displays the approval date.
Vendor	This non-editable field displays the vendor ID.
Vendor Name	This non-editable field displays the vendor's name.
Purchase Order	This non-editable field displays the purchase order number. Note: This field displays only if you are licensed for Purchasing.
PO Release	This non-editable field displays the PO Release number. Note: This field displays only if you are licensed for Purchasing.
Password	Enter a password in this field so that Costpoint can save the changes you have made.
Save Changes	Click this button after you make changes to this subtask.