Manage Manual Checks

Use this screen to record a manual check, for checks printed outside Costpoint for vouchers that have already been posted.

You should use this screen if the voucher has been entered and posted and you need to record a manual check against it. You can also use this screen to record multiple manual checks against a single voucher.  

If a voucher was paid with more than one manual check before you entered it in Costpoint, you can record it in one of two ways:

• Enter the voucher and information about one of the manual checks on the Manage Accounts Payable Vouchers screen, then post it and enter the remaining manual checks in this screen.
• Enter the voucher on the Manage Accounts Payable Vouchers screen, post it, and then record all the checks in this screen.

Before saving a check, Costpoint validates that you entered a unique combination of check number, account, organization, check date, and pay vendor. If you enter a check on this screen that was already entered on the Manage Accounts Payable Vouchers screen, Costpoint displays an error message and you cannot save your changes.

You cannot access records that are being printed when this screen is open.

Note: You can record only one check at a time. To record additional checks after entering the initial check, save the first check's information, and a new screen displays that you can use to record the next check.

Use this screen at any time to record manual checks. You must post a voucher before you can enter a check against it on this screen. You must enter all manual checks issued in the accounting period before you produce final financial statements for the period.

See Manual Checks for related information.

Alternative Method (Check tab of the Manage Accounts Payable Vouchers screen)

You can also record manual checks on the Check tab of the Manage Accounts Payable Vouchers screen. If a voucher is not posted, you can enter it via this tab. This alternative method may be useful if the voucher was paid before it was entered in the Accounts Payable application. You can also use this tab to enter the voucher and check information at the same time. You can record only one manual check against a voucher on the Check tab of the Manage Accounts Payable Vouchers screen.

Screen Contents

This screen consists of the following elements:

• Use the Identification block to enter a parameter ID and description.
• Use the options to specify the cash account, payment currency, and posting period/fiscal year.
• Use the fields in the Open Vouchers block to review open vouchers.
• Use the fields in the Selected Vouchers block to review vouchers being paid by the manual checks.