Manage Accounts Payable Accounts

Use this screen to establish Accounts Payable accounts for your organizations. For Costpoint Advanced users, you can also set up reference 1, and reference 2 numbers for each account.

Each unique combination is given a description that you can use instead of the Account/Organization combination, thus speeding data entry. This also allows you to prevent vouchers from being credited to accounts other than those specified for the accrual of vouchers.

The Accounts Payable account/organization combinations set up on this screen are used when setting up vendors (to default into vouchers), entering vouchers, posting vouchers, and selecting vouchers for payment. You can set up a combination to default into the Vendor tables automatically by entering a valid Accounts Payable account description on the Configure Vendor Settings screen. This is useful if you have only one A/P account description.

Initialize this screen after setting up the Configure Accounts Payable Settings screen and maintain it when you add new Accounts Payable accounts.

Note: After you save this screen, Costpoint validates that the Accounts Payable account and organization combination exists in the Account/Organization table. If any rows fail the validation, they are highlighted. Costpoint also displays a message with two options: select OK to save only valid rows; select Cancel to save nothing and return to the screen to make changes.