Report Error Messages

The following error messages may appear on the Error Report.

Account

Error/Warning Message	Error/Warning Condition, Resolution
The account has not been set up for PO use. Review account entry rules.	The Account's Account Entry Group on Manage Accounts does not exist on Configure Account Entry Groups screen with a code of PO or ALL. The account needs to be set up before any transaction can be processed. (ACCT.ACCT_ENTR_GRP_CD and ACCT_ENTRY_RULES.S_ACCT_ENTR_GRP_CD)
The account is not a detail account.	Detail is not checked for this account on Manage Accounts. Accounts can not be charged against unless they are marked as detail accounts. (ACCT.DETL_FL)
Warning: This transaction is not within the account ID/organization ID combination's period of performance.	The Order Date is not within the Account and Organization period of performance as defined on the Link Accounts/Organizations screen. (ORG_ACCT.FY_CD_FR, ORG_ACCT.PD_NO_FR, ORG_ACCT.FY_CD_TO and ORG_ACCT.PD_NO_TO)
PO has multiple account lines. The Preprocessor cannot update this PO.	The PO already exists in the Costpoint database with multiple account lines. The Import Purchase Order process does not know which account line should be updated. Either delete the multiple lines or update the PO in Costpoint manually. (PO_LN_ACCT)
The account distribution for inventory parts, when charged to an inventory abbreviation, is limited to one row.	The PO already exists in the Costpoint database with multiple account lines. Inventory parts are limited to one account row per PO Line. (This only occurs if the PO has been changed manually in Costpoint.) (PO_LN_ACCT)
The account distribution must be entered.	The account distribution is required in the Input file.
The PO does not exist, data not inserted.	A line exists in the Input file for an Account Line record, but a PO Header does not exist either in the Costpoint database or in the Input file. (PO_HDR)

Acknowledgment

Error/Warning Message	Error/Warning Condition, Resolution
This flag must be Y or N.	The Vendor Acknowledgment flag must be Y (Yes) or N (No). No default could be provided.

Allocation Percentage

Error/Warning Message	Error/Warning Condition, Resolution
The cost amount percent rate must be 0 through 100 percent.	The Cost Amount Percent must be numeric, positive and not over 100%.

Bill To Address Code

Error/Warning Message	Error/Warning Condition, Resolution
This address code is not a valid bill to address code.	The Bill to Address Code must have Bill to Addr set to Y (Yes) or D (Default) on the Manage Branch Locations screen. (BRNCH_ADDR.S_BILL_TO_ADDR_CD)
This bill to address code does not exist.	The Bill to Address Code does not exist on the Manage Branch Locations screen. (BRNCH_ADDR)
This data is required if Buyer default is unavailable.	The Bill to Address Code is required in the Input file if default information is not available from existing BUYER record.

Bill To Address Code And Bill To Location ID

Error/Warning Message	Error/Warning Condition, Resolution
This address and location combination is not valid.	The Bill to Address Code and the Bill to Location do not exist on the Manage Branch Locations screen. (BRNCH_ADDR)

Bill To Location ID

Error/Warning Message	Error/Warning Condition, Resolution
This bill to branch location does not exist.	The Bill to Location ID does not exist on the Manage Branch Locations screen. (BRNCH_ADDR)
This data is required if Buyer default is unavailable.	The Bill to Branch Location is required in the Input file if default information is not available from existing BUYER record.

Blanket Amount

Only occurs if PO has been changed manually in Costpoint.

Error/Warning Message	Error/Warning Condition, Resolution
The blanket PO amount exceeds the purchase order maximum authorization for this buyer.	The Blanket PO Amount exceeds the PO maximum authorization for this buyer.
Warning: The blanket PO amount exceeds the purchase order maximum authorization for this buyer.	The Blanket PO Amount exceeds the PO maximum authorization for this buyer.
Warning: The blanket PO amount exceeds the purchase order maximum authorization for this buyer. The status of this PO will be set to pending for additional approval.	The blanket PO amount exceeds the PO maximum authorization for this buyer.

Branch Address

Error/Warning Message	Error/Warning Condition, Resolution
A valid code is required if Buyer default is unavailable.	The Branch Address Code is required in the Input file if default information is not available from existing BUYER record.
This address code does not exist.	The Branch Address Code does not exist on the Manage Branch Locations screen. (BRNCH_ADDR)
This address code is not a valid return address code.	The Branch Address Code must have Return Addr set to Y (Yes) or D (Default) on the Manage Branch Locations screen. (BRNCH_ADDR.S_RETURN_ADDR_CD)
This data is required if Buyer default is unavailable.	The Branch Address Code is required in the Input file if default information is not available from existing BUYER required.

Branch Address Code And Branch Location ID

Error/Warning Message	Error/Warning Condition, Resolution
This address and location combination is not valid.	The Branch Address Code and Location ID do not exist on the Manage Branch Locations screen. (BRNCH_ADDR)
A valid ID is required if Buyer default is unavailable.	The Branch Location ID is required in the Input file if default information is not available from existing BUYER table.
This return address branch location does not exist.	The Return Address Branch Location does not exist on the Manage Branch Locations screen. (BRNCH_ADDR)

Buyer ID

Error/Warning Message	Error/Warning Condition, Resolution
Buyer ID is a required field.	The Buyer ID is required in the Input file.
The buyer is not authorized for this project.	If the Buyer PAO Validation Code on the Configure Purchasing Settings screen is E (Explicit), the Buyer and Project must exist in the Link Projects subtask of the Manage Buyers screen. If the Buyer > PAO > Validation > Code on the Configure Purchasing Settings screen is I (Implicit) and the Project and Buyer combination does not exist for the specified Buyer but the specified Project exist for other buyers in the Buyer Project table and Flow Down check box is clear. To use the Project, it should be linked to the buyer in the Link Projects subtask of the Manage Buyers screen. If the Buyer PAO Validation Code on the Configure Purchasing Settings screen is I (Implicit) and the Project and Buyer combination does not exist for the specified Buyer but the other levels of the specified Project exist for other buyers in the Buyer Project table and the Flow Down check box is selected. To use the Project, it should be linked to the specified buyer in the Link Projects subtask of the Manage Buyers screen. (BUYER_PROJ.PROJ_LOWER_LVL_FL and PO_SETTINGS.S_BUYER_PAO_CD)
The buyer is not authorized for this organization/account.	If the Buyer PAO Validation Code on the Configure Purchasing Settings screen is E (Explicit), the Buyer, Organization and Account must exist in the Link Acct/Org of the Manage Buyers screen. If the Buyer > PAO > Validation > Code on the Configure Purchasing Settings screen is I (Implicit) and the account/organization has been linked to a buyer, then Buyers who want to enter the same account/organization must exist in the Link Acct/Org subtask of the Manage Buyers screen. (BUYER_ORG_ACCT and PO_SETTINGS.S_BUYER_PAO_CD)
The buyer is not authorized to enter this type of PO.	The Purchase Order check box on the PO Entry Authorization group box of the Manage Buyers screen must be selected. (BUYER.PO_AUTH_FL) If PO Type is S, the Buyer should be validated for Subcontract Retainage PO entry authorization (BUYER.SUBPO_AUTH_FL). If PO Type is B, the Buyer should be validated for Blanket Orders entry authorization (BUYER.BLKT_AUTH_FL). If PO Type is R, the Buyer should be validated for Release Orders entry authorization (BUYER.RLSE_AUTH_FL). If PO Type is g, the Buyer should be validated for GFM/GFE Order entry authorization (BUYER.SUBPO_AUTH_FL). If PO Type is G, the Buyer should be validated for GFM/GFE Order entry authorization (BUYER.SUBPO_AUTH_FL). If PO Type is A, the Buyer should be validated for Subcontractor Agreement entry authorization (BUYER.BLKT_AUTH_FL). If PO Type is K, the Buyer should be validated for Subcontractor Agreement Blanket entry authorization (BUYER.RLSE_AUTH_FL). If PO Type is L, the Buyer should be validated for Subcontractor Agreement Release entry authorization (BUYER.RLSE_AUTH_FL).
This buyer does not exist.	The Buyer ID does not exist on the Manage Buyers screen. (BUYER)
This data is required.	The Buyer ID is required in the Input file.

Certificate of Conformance Required

Error/Warning Message	Error/Warning Condition, Resolution
This flag must be Y or N.	The Certificate of Conformance Flag must be Y (Yes) or N (No).
Warning: Default value for cert of conformance entered in either basic part data or part project data is yes.	The Certificate of Conformance in the Input file is N (No) but the default in Manage Parts or Manage Part Project Data is Y (Yes). (This only occurs when the PO has been changed manually in Costpoint.)

Change Date

Error/Warning Message	Error/Warning Condition, Resolution
Change Date is not a valid date.	The Change Date in the Input file is not valid. All dates must be in the format MM-DD-YYYY.

Change Order Number

Error/Warning Message	Error/Warning Condition, Resolution
PO Change Order Number is not a valid number.	The PO Change Order Number in the Input file must be numeric.
PO Change Order Number is a required field.	The PO Change Order Number is required in the Input file.

Extended Cost Amount

Error/Warning Message	Error/Warning Condition, Resolution
Negative extended cost amount is not allowed for Service line types.	The user enters a negative Extended Cost Amount for a Subcontract PO line with a Line Type of S (Service) (PO_LN.S_PO_LN_TYPE is S).
PO line extended cost amount cannot be entered if quantity or gross unit cost exists.	Input file Extended Cost Amount field cannot have a value if PO line Quantity greater than zero and/or Gross Unit Cost greater than zero in input file or existing PO line. If data exists for those fields, the system will calculate the Net Unit Cost and Extended Cost Amount.

Line Charge Cost Amount

Error/Warning Message	Error/Warning Condition, Resolution
Line Charge Cost 1 is not a valid number.	The PO Line Charge Cost 1 in the Input file must be numeric.
Line Charge Cost 2 is not a valid number.	The PO Line Charge Cost 2 in the Input file must be numeric.
Line Charge Cost 1 is required if Line Charge Type 1 is entered.	Line Charge Type 1 is not Null and Line Charge Cost 1 is Null.
Line Charge Cost 2 is required if Line Charge Type 2 is entered.	Line Charge Type 2 is not Null and Line Charge Cost 2 is Null.

Charge Line

Error/Warning Message	Error/Warning Condition, Resolution
The PO does not exist, data not inserted.	A line exists in the Input file for a Charge Line record, but a PO Header does not exist either in the Costpoint database or in the Input file.

Line Charge Type

Error/Warning Message	Error/Warning Condition, Resolution
A valid PO line charge type code must be entered if the line type is miscellaneous.	The Charge Type code is required if the Line Type is miscellaneous.
This charge type does not exist.	The Charge Type does not exist on the Manage Line Charge Types screen. (LN_CHG_TYPE)
Line Charge Type 1 is required if Line Charge Cost 1 is not zero.	Line Charge Type 1has no value and Line Charge Cost 1 is not equal to zero.
Line Charge Type 2 is required if Line Charge Cost 2 is not zero.	Line Charge Type 2has no value and Line Charge Cost 2 is not equal to zero.
Line Charge Type 1 is required if Line Charge Cost 1 is entered.	Line Charge Type 1 is Null and Line Charge Cost 1 is not Null.
Line Charge Type 2 is required if Line Charge Cost 2 is entered.	Line Charge Type 2 is Null and Line Charge Cost 2 is not Null.

CIS Code

Error/Warning Message	Error/Warning Condition, Resolution
This CIS Code does not exist.	The CIS code in the PO Header does not exist in the Manage Construction Industry Scheme Codes screen (CIS_CODES).
If CIS Code is entered, the functional currency code must be 'GBP'.	CIS Code is entered in the PO Header and Functional Currency is not British Pounds. (GL_CONFIG.FUNC_S_CRNCY_CD is not GBP).

CIS Withholding Flag

Error/Warning Message	Error/Warning Condition, Resolution
CIS Withholding Flag must be Y or N.	The CIS Withholding flag is neither Y or N.
The CIS Withholding Flag cannot be ‘Y’ if there is no CIS Code in the PO Header, or if the CIS code has a withholding rate of zero.	If CIS Withholding Flag is Y, then PO_HDR.CIS_CD cannot be null, and associated withholding rate (CIS_CODES.CIS_WH_RT) must be greater than zero.

Commit Dollar/Quantity

Error/Warning Message	Error/Warning Condition, Resolution
The only valid values are D, Q and E.	PO Commit Type can be D (Dollar), Q (Quantity), or E (Excluded).

Cost Amount

Error/Warning Message	Error/Warning Condition, Resolution
Neither the cost amount or cost amount percent rate exists.	The Cost Amount Percent Rate is not numeric or is blank in the Input file.

Create Change Order

Error/Warning Message	Error/Warning Condition, Resolution
Warning: PO does not exist so Change Order cannot be created.	Input file value is Y, but PO does not exist. The process will treat this condition the same as if the input file value is N.
Warning: Change Order number must be greater than current PO’s change order number.	Input file value is Y but Change Order Number on Header input file is not greater than current change order number for PO. The process will treat this condition the same as if the input file value is N.

Desired Date

Error/Warning Message	Error/Warning Condition, Resolution
Desired Date is not a valid date.	The Desired Date in the Input file is not valid. All dates must be in the format MM-DD-YYYY.
The desired date must be less than or equal to due date.	The Desired Date must be less than or equal to the Due Date.

Due Date

Error/Warning Message	Error/Warning Condition, Resolution
Due Date is not a valid date.	The Due Date in the Input file is not valid. All dates must be in the format MM-DD-YYYY.
The due date must be entered.	The Due Date is required in the Input file.
Warning: The header information indicates that the PO line due date is not within the period of performance dates for this PO.	The Due Date should be between the Period of Performance Starting and Ending dates for the PO.

Exceed Blanket Total

Error/Warning Message	Error/Warning Condition, Resolution
This flag must be Y or N.	The Restrict Release Line Totals to Blanket Line Totals flag must be Y (Yes) or N (No).

Gross Unit Cost

Error/Warning Message	Error/Warning Condition, Resolution
Gross unit cost is not a valid number.	The Gross Unit Cost in the Input file must be a positive, numeric value.
The gross unit cost field must be greater than or equal to zero.	The Gross Unit Cost amount must be greater than or equal to zero.

GSA

Error/Warning Message	Error/Warning Condition, Resolution
This must be Y or N.	The print GSA flag must be Y (Yes) or N (No).

Header Notes

Error/Warning Message	Error/Warning Condition, Resolution
No data, record not inserted.	A line exists in the Input file for a Header Notes record, but there is no data on the line.
The PO does not exist, data not inserted.	A line exists in the Input file for a Header Notes record, but a PO Header does not exist either in the Costpoint database or in the Input file.

Inventory Abbreviation

Error/Warning Message	Error/Warning Condition, Resolution
This inventory abbreviation does not exist	Invalid inventory abbreviation.
This inventory abbreviation is inactive	The inventory abbreviation code is Inactive or Outgoing Only.
GFM inventory abbreviations cannot be used on POs that don’t have a PO type of ‘GFM/GFE Order’.	The inventory abbreviation account type is Government Furnished Materials (GFM) which cannot be used for purchase orders.
Inventory Abbreviations can only be used for Inventory Part PO lines.	Inventory Abbreviation is not null but PO line item is not an inventory part.
Warning: the Inventory Abbreviation Project, Account, Org will be used on this PO line	Input line’s project, account and/or org does not match inventory abbreviation’s project, material account, material org.

Item

Only occurs if PO has been changed manually in Costpoint.

Error/Warning Message	Error/Warning Condition, Resolution
A miscellaneous line type can not be entered if the item/revision columns are not blank.	The Miscellaneous Line Type should be blank, if an item has been entered.
The item/revision columns must be entered for a part, good, or service.	The item/revision columns are required if the item type is a Part, Good or Service.
Warning: The default value for the source insp reqd entered in either basic part data or part project data is yes.	The Source Inspection Required is Y (Yes) in either Manage Parts or Manage Part Project Data for this item, but the value in the input file is N (No).
The item/revision cannot be changed if receipts or vouchers already exist for the PO line.	The item/revision columns are changed and the PO line already has non-zero values in either PO_LN. RECVD_AMT, RECVD_QTY, ACCPTD_AMT, ACCPTD_QTY, VCHRD_AMT, or PSTD_AMT.
The PO vendor is not approved for the PO line part.	ITEM_SETTINGS.VEND_BY_PART_FL is N, Part entered on the PO line, item settings prevents purchase of part when vendor is not approved for this part (ITEM_SETTINGS.VEND_NOT_PREF_FL is Y), and PO Vendor is not Approved for the part (row does not exist in ITEM_VEND for matching Part/Vendor combination, or it exists but is not approved ITEM_VEND.PREF_VENDOR_CD is N or Space).
The PO vendor has not been assigned to the PO line part.	ITEM_SETTINGS.VEND_BY_PART_FL is N, Part entered on the PO line, item settings prevents purchase of part when vendor is not assigned for this part (ITEM_SETTINGS.VEND_NOT_APPRVD_FL is Y), and PO Vendor is not Assigned to the part (row does not exist in ITEM_VEND for matching Part/Vendor combination, or row exists but with ITEM_VEND.PREF_VEND_CD is N).
The PO vendor is not approved for the PO line part.	ITEM_SETTINGS.VEND_BY_PART_FL is Y, Part entered on PO line has Vendor Restriction is Approved (PART.S_VEND_RESTRICT_CD is A), and row does not exist in ITEM_VEND for matching Part/Vendor combination, or it exists but is not approved (ITEM_VEND. PREF_VENDOR_CD is N or Space).
The PO vendor has not been assigned to the PO line part, or is assigned but unapproved.	ITEM_SETTINGS.VEND_BY_PART_FL is Y, Part entered on PO line has Vendor Restriction is Assigned (PART.S_VEND_RESTRICT_CD is S), and row does not exist in ITEM_VEND for matching Part/Vendor combination, or row exists but with ITEM_VEND.PREF_VEND_CD is N.

Lead time ARO

Only occurs if PO has been changed manually in Costpoint.

Error/Warning Message	Error/Warning Condition, Resolution
The lead time ARO cannot be changed.	The Lead time ARO on the PO Line cannot be changed.
The lead time ARO cannot be negative.	The Lead time ARO must be greater than or equal to zero.

Line

Error/Warning Message	Error/Warning Condition, Resolution
At least one purchase order line must be entered.	A PO Header must have at least one PO Line. (This applies only in insert mode. During update mode, it is okay to have only header).
The PO header not in input file, data not inserted.	The PO in the Input file does not exist in the PO header table, PO Line will not be inserted.

Line Description

Error/Warning Message	Error/Warning Condition, Resolution
The item description cannot be changed.	The PO Line Type is G (Goods) or S (Services) and Allow Modifications to Description on PO/Requisition Lines for Goods and Services in the Configure Product Definition Settings screen is not selected. (ITEM_SETTINGS.CHNG_OTHER_DESC_FL)
The part description cannot be changed.	The PO Line Type is P (Part) and Allow Modifications to Description on PO/Requisition Lines for Parts is not selected. (ITEM_SETTINGS.CHNG_PART_DESC_FL)
This data is required.	The Line Description is required in the Input file.

Line Notes

Error/Warning Message	Error/Warning Condition, Resolution
No data, record not inserted.	A line exists in the Input file for a Line Notes record, but there is no note data in the Input file.
The PO does not exist, data not inserted.	A line exists in the Input file for a Line Notes record, but a PO Header does not exist either in the Costpoint database or in the Input file.

Line Number

Error/Warning Message	Error/Warning Condition, Resolution
PO Line Number is not a valid number.	The PO Line Number in the Input file must be numeric.
PO Line Number is a required field.	The PO Line Number is required in the Input file.
PO Line Number must be unique for the PO.	The PO Line Number in the Input file already exists for the PO, or has been used in a previous line in the input file.

Line

Error/Warning Message	Error/Warning Condition, Resolution
Input File cannot contain both a Misc Line Type and an Item	PO Line Input file has both a Misc Line Charge Type and an Item.
Cannot change the status of a void PO/PO line.	PO Header or PO Line Status is void, status change is not allowed.
Cannot change the status to open, pending or void when PO line item has been fully received.	Quantity has been fully received for this PO Line, status cannot be changed to O (Open), P (Pending) or V (Void).
Cannot change the status to pending or void when receipts exist for this PO line item.	Quantities have been received for this PO Line, status cannot be changed to P (Pending) or V (Void).
The status must be changed to closed, PO line item has been fully received.	Quantity has been fully received for this PO Line, status must be changed to C (Closed).
This status code does not exist.	Line Status code should be P (Pending), O (Open), C (Closed), or V (Void).
Users cannot set the status of a PO/PO line to system closed. Use the status code C to manually close a PO.	The PO Line Status Code in the Input file is S (System Closed). Users should use C (Closed) to close a PO.
Warning: This PO line has had inventory issued to it. Closing the line may cause an inventory cost discrepancy.	The Issue Flag has been set to Y (Yes) on this PO Line. (This only occurs if PO has been changed manually in Costpoint.)
Warning: This PO line has had inventory issued to it. Voiding the line may cause an inventory cost discrepancy.	The Issue Flag has been set to Y (Yes) on this PO Line. (This only occurs if PO has been changed manually in Costpoint.)

Line Text

Error/Warning Message	Error/Warning Condition, Resolution
The PO does not exist, data not inserted.	A line exists in the Input file for a Line Text record, but a PO Header does not exist either in the Costpoint database or in the Input file.

Line Type

Error/Warning Message	Error/Warning Condition, Resolution
The line type must be M, P, G or S.	The Line Type must be M (Miscellaneous), P (Part), G (Goods) or S (Service).
The PO line type is required.	The PO Line Type is required in the Input file.

Manufacturer Part

Error/Warning Message	Error/Warning Condition, Resolution
Warning: This manufacturers part number is not on the alternate part list or is not approved for this internal part number.	The Warn Buyers If Not On Alternate List check box is selected on the Configure Product Definition Settings screen, and the Item does not exist in the Manage Alternate Parts screen and Alternate Manufacturer/Vendor Part. (ALT_PART and ITEM_SETTINGS.WARN_NOT_LIST_FL)
Warning: This manufacturers part number is not preferred for this system part number.	The Warn Buyer If Not Preferred check box is selected on the Configure Product Definition Settings screen, therefore, the Item does not exist in the Manage Alternate Parts screen and Alternate Manufacturer/Vendor Part. (ALT_PART and ITEM_SETTINGS.WARN_NOT_APPRVD_FL)

Match Option

Error/Warning Message	Error/Warning Condition, Resolution
The match option is required.	The Match Option is required and a default could not be provided.
The match option must be TOTAL when 2-way matching.	The PO Line Matching Option should be TOTAL when matching is 2-way.
The only valid values are INDIV and TOTAL.	The PO Line Matching Option must be INDIV or TOTAL.

Match Type

Error/Warning Message	Error/Warning Condition, Resolution
Cannot change the matching option code after vouchers have been entered for this PO line.	The PO Line Matching Type cannot be changed after vouchers have been entered for this line.
The only valid values are 2 and 3.	The PO Line Match Type should be 2 or 3.
Warning: Automatic vouchers are not allowed for 2-way match lines.	The Auto-Vouchering flag is Y (Yes), but Auto-Voucher Creation in the Configure Purchase Order Voucher Settings screen is N (None). (VCHR_SETTINGS.S_AUTO_VCHR_CD)
The match option must be TOTAL when 2-way matching	If the Match Type is 2-way, then the Match Option must be TOTAL.

Minimum Quantity

Error/Warning Message	Error/Warning Condition, Resolution
The minimum quantity cannot be changed.	The Minimum Quantity in the PO Line cannot be changed.
The minimum quantity cannot be negative.	The Minimum Quantity must be greater than or equal to zero.

Miscellaneous Type

Error/Warning Message	Error/Warning Condition, Resolution
A misc type cannot be entered for a part, good or service line type.	The Miscellaneous Line Charge Type should be blank for a part, good or service line type. (Only occurs if PO has been changed manually in Costpoint.)
The line type is not miscellaneous. Miscellaneous type must be blank.	The Miscellaneous Charge Type should be blank if Line Type is not miscellaneous (This only occurs if PO has been changed manually in Costpoint).
This charge type does not exist.	The Miscellaneous Charge Type does not exist in the Manage Line Charge Types screen.

Order Date

Error/Warning Message	Error/Warning Condition, Resolution
Order Date is not a valid date.	The Order Date in the Input file is not valid. All dates must be in the format MM-DD-YYYY.
The order date must be less than or equal to due date.	The Order Date must be less than or equal to the Due Date.
Warning: The header information indicates that the order date is not within the period of performance dates for this PO.	The Order Date must be between the Period of Performance Starting and Ending dates for the PO.

Organization Abbreviation

Error/Warning Message	Error/Warning Condition, Resolution
The organization abbreviation does not exist.	The Organization Abbreviation does not exist in the Maintain Org Elements screen. (ORG)
The organization abbreviation is not active.	Active is not checked for the Organization in the Manage Organization Elements screen. (ORG.ACTIVE_FL)

Original Due Date

Error/Warning Message	Error/Warning Condition, Resolution
The original due date must be entered.	The Original Due Date is required in the Input file.

Period of Performance Starting

Error/Warning Message	Error/Warning Condition, Resolution
The starting Period of Performance Date may not be greater than the ending Period of Performance Date.	The Period of Performance Starting Date is greater than the Period of Performance Ending Date.

PO Printed

Error/Warning Message	Error/Warning Condition, Resolution
This flag must be Y or N.	The PO Printed flag must be Y (Yes) or N (o).

PO Status (Header)

Error/Warning Message	Error/Warning Condition, Resolution
The PO line status must be pending or void,if the PO header status is pending.	The PO Header Status is P (Pending) and the PO Line Status is not P (Pending) or V (Void).
The PO line status cannot be pending, if the PO header status is open.	The PO Line Status cannot be P (Pending), if the PO Header Status is O (Open).
This purchase order is not active.	The PO has either a closed, system-closed or a void status on the Manage Purchase Orders screen. (PO_HDR)
PO Header Status cannot be changed to ‘V’oid or ‘P’ending when PO lines exist with receipts or vouchers created against them.	The PO Header Status is changed to V (Void) or P (Pending) in the input file. There are one or more existing PO lines for which PO Receipts or Vouchers have been created.
Warning: If the PO Status is changed to ‘Void, PO lines with an ‘O’pen or ‘P’ending status will be automatically ‘V’oided upon processing.	The PO Header Status is changed from O (Open) or P (Pending) to V (Void).
Blanket PO Header Status cannot be changed to ‘V’oid when there are releases against it.	PO is of Blanket type, and PO Header Status is changed to V (Void) in the input file. There are one or more releases created against it.

PO Total

Error/Warning Message	Error/Warning Condition, Resolution
This PO or PO line exceeds the buyer’s authorization limit. The status of this PO line will be set to Pending for additional approval.	Set the status to P (Pending), if Set to Pending if Over Buyer’s Limit checkbox on the Configure Purchasing Settings screen is selected and the PO type is not B (Blanket) and the PO Total is greater than the Maximum Authorization for PO Line on the Manage Buyers screen. Since receipts and/or vendor invoices have been received against this PO, the buyer limits must be raised before making this change. After saving, the buyer limits can be set back to their original amount without impacting this PO. (BUYER.PO_LN_AUTH_LVL_AMT and PO_SETTINGS.BUYER_LIMIT_FL) If Allow pending lines even if Over Buyer Limit and Receipt/Voucher exist and Set to Pending if Over Buyer's Limit checkboxes are selected in the Configure Purchase Order Settings, the PO type is not B(lanket), and the PO total is greater than the maximum authorization–even if receipts or vouchers exist against the purchase order, warning message displays.
This PO or PO line exceeds the buyer’s authorization limit. The status of this PO line will be set to Pending for additional approval.	Set the status to P (Pending), if Over Buyer’s Limit on the Configure Purchasing Settings screen is checked and the PO type is not B (Blanket) and the PO Total is greater than the Maximum Authorization for PO Line on the Manage Buyers screen. Since receipts and/or vendor invoices have been received against this PO, the buyer limits must be raised before making this change. After saving, the buyer limits can be set back to their original amount without impacting this PO. (BUYER.PO_LN_AUTH_LVL_AMT and PO_SETTINGS.BUYER_LIMIT_FL) If Allow pending lines even if Over Buyer Limit and Receipt/Voucher exist and Set to Pending if Over Buyer's Limit checkboxes are selected in the Configure Purchase Order Settings, the PO type is not B(lanket), and the PO total is greater than the maximum authorization–even if receipts or vouchers exist against the purchase order, warning message displays.
This PO or PO line exceeds the buyer’s authorization limit. The status of this PO line will be set to Pending for additional approval.	If Allow pending lines even if Over Buyer Limit and Receipt/Voucher exist checkbox is selected and Set to Pending if Over Buyer's Limit checkbox is not selected in the Configure Purchase Order Settings, the PO type is B(lanket), and the PO total is greater than the maximum authorization, warning message displays.
The PO total amount is negative.	The sum of all line amounts (including new, changed and unchanged lines) for the PO is negative.

Procurement Type

Error/Warning Message	Error/Warning Condition, Resolution
This procurement type does not exist.	The Procurement Type does not exist on the Manage Procurement Types screen. (PROCURE_TYPE)

Project

Error/Warning Message	Error/Warning Condition, Resolution
Warning: This transaction is not within the project's period of performance.	The Order Date is not within the Project period of performance as defined on the Manage Project User Flow screen. (PROJ_EDIT)

Project Abbreviation

Error/Warning Message	Error/Warning Condition, Resolution
The project abbreviation does not exist.	The Project Abbreviation does not exist on the Manage Project User Flow screen. (PROJ)
The project abbreviation is not active.	Active is not selected for the Project Abbreviation on the Manage Project User Flow screen. (PROJ_EDIT.ACTIVE_FL)

Project/Account Abbreviation

Error/Warning Message	Error/Warning Condition, Resolution
Warning: The project account abbreviation does not exist.	The Project Account Abbreviation does not exist in the Configure Account Entry Groups. (ACCT_GRP_SETUP)

Purchase Order

Error/Warning Message	Error/Warning Condition, Resolution
PO ID is a required field.	The PO ID is required in the Input file.
This has already been created and archived.	A PO with this ID already exists in the PO History. (PO_HDR_HS)
The PO ID has already been used by another company	A PO can only be changed if it has the same company ID as the user’s company ID
PO Type cannot be changed on an existing PO.	The input file modifies an existing PO, and PO_HDR.S_PO_TYPE is different from the original.

QC Inspection Required

Error/Warning Message	Error/Warning Condition, Resolution
Warning: Default value for the QC required entered in either basic part data or part project data is yes.	The QC Required flag is N (No) in the Input file but the QC Inspection Required check box on the Manage Line Charge Types screen is selected. (LN_CHG_TYPE)

Quantity

Error/Warning Message	Error/Warning Condition, Resolution
Either the order quantity or amount must be entered.	The Order Quantity or Amount is required in the Input file.
Quantity ordered is not a valid number.	The Order Quantity in the Input file must be numeric.
The order quantity field must be greater than or equal to zero.	The Order Quantity must be greater than or equal to zero.
Warning: This line has had inventory issued to it. Changing the quantity may cause an inventory cost discrepancy.	The Issue Flag has been set to Y (Yes) on this PO Line. (This only occurs if PO has been changed manually in Costpoint.)
Receipts exist for this PO Line. The Ordered Quantity cannot be less than the Received less reject/replace Quantity, and/or Vouchered Quantity.	The PO line order quantity cannot be changed to a value that is less than what has been already received minus reject/replace (PO_LN.RECVD_QTY - REJ_REP_QTY), and/or vouchered (PO_LN.VCHRD_QTY) for that line. Receiving Settings has Overshipments = Prevent Entry of Receipts & PO Line Overship = N (or if PO Line Overship = Y but tolerance limit is exceeded). If PO Line Overship = Y, a tolerance limit of 0% actually means that there is no limit.

Receipt Tolerance Percentage

Error/Warning Message	Error/Warning Condition, Resolution
Receipt tolerance percentage is not a valid number.	The Receipt Tolerance in the Input file must be a valid number.
The receipt tolerance must be between 0 and 100 percent.	The Receipt Tolerance must be between 0 and 100 percent.
The receipt tolerance percentage must be zero when overshipments are not allowed.	The Overship Flag is N (No) on the PO Line but the Receipt Tolerance Percentage has a value.
The receipt tolerances are not used for purchased items, percentage must be zero.	The Overshipment Allowed flag is Y (Yes), but Purchase Receipts - Use Receipt Tolerances in the Configure Product Definition Settings screen is not selected. (ITEM_SETTINGS.RECPT_TOL_FL)

Record Type

Error/Warning Message	Error/Warning Condition, Resolution
Record Type is a required field.	The Record Type is required in the Input file.

Reference Number (1 or 2)

Error/Warning Message	Error/Warning Condition, Resolution
The reference is not a first reference ID.	The Reference Number exists on the Manage Reference Structures screen, but the Reference Heading associated with it is not applied to the first reference number. (REF_STRUC.S_REF_ENTRY_CD)
The reference is not a second reference ID.	The Reference Number exists on the Manage Reference Structures screen, but the Reference Heading associated with it is not the second reference number. (REF_STRUC.S_REF_ENTRY_CD)
The reference number does not exist.	The Reference Number does not exist on the Manage Reference Structures screen. (REF_STRUC)

Release Number

Error/Warning Message	Error/Warning Condition, Resolution
PO Release Number is not a valid number.	The PO Release Number in the Input file must be a valid number.
PO Release Number is a required field.	The PO Release Number in the Input file is required.
The new release number must be entered to create a blanket release.	If the PO Type is R (Release), the Release Number must be greater than zero.
The release number must be zero for purchase orders or blanket orders.	The Release Number must be zero if the PO Type is P (Purchase Order), B (Blanket) or S (Subcontract) POs.
No valid blanket PO exists for this release’s PO ID.	If the Release Number is greater than zero an open blanket PO must exist for that PO ID.

Requisition Line Key

Error/Warning Message	Error/Warning Condition, Resolution
Requisition/Req Line Key combination does not exist	Requisition ID/Requisition Line Key combination does not exist in the Requisition Line (RQ_LN).
Requisition Line Status is not Approved	Associated Requisition Line Status ()RQ_LN.S_RQ_STATUS_CD) is not equal to A.
Requisition references an MO that will not allow additional Subcontract PO Charges	The Allow subcontract flag (ALLOW_SUBCT_FL) is equal to N.

Requisition Number

Error/Warning Message	Error/Warning Condition, Resolution
A requisition ID is required on the PO line.	Input file does not have a requisition ID, and Requisition Requirement in the Configure Purchasing Settings screen is equal to Require Req No to be Non-Blank on PO Line.  A value is required on the PO Line. (PO_SETTINGS.S_REQD_REQ_ID_CD = “A”)
A valid requisition ID is required on the PO line.	The Requisition ID does not exist in the Manage Purchase Requisitions screen, and Requisition Requirement in the Configure Purchasing Settings screen is equal to Require Valid Req No on PO Line. A valid value that exists in RQ_HDR is required on the PO line. (PO_SETTINGS.S_REQD_REQ_ID_CD = “V”)

Restrict Release Items on Blanket

Error/Warning Message	Error/Warning Condition, Resolution
This flag must be Y or N.	The Restrict Release Items flag must be Y (Yes) or N (No).

Restrict Release Line Totals to Blanket Line Totals

Error/Warning Message	Error/Warning Condition, Resolution
This flag must be Y or N.	The Restrict Release Items flag must be Y (Yes) or N (No).

Retain PO

Error/Warning Message	Error/Warning Condition, Resolution
This flag must be Y or N.	The Retain PO flag must be Y (Yes) or N (No).

Sales Tax Amount

Error/Warning Message	Error/Warning Condition, Resolution
Sales tax amount is not a valid number.	The Sales Tax Amount in the Input file must be numeric.
Sales tax amount must be zero if PO line is non-taxable.	The Sales Tax Amount in the Input file is greater than zero, and PO_LN.TAXABLE_FL is N.
Sales tax amount must be zero if PO Settings Auto Calculate Sales/VAT Tax option is not selected.	The Sales Tax Amount in the Input file is greater than zero, and PO_SETTINGS.CALC_TAX_FL is N.

Sequence Number

Error/Warning Message	Error/Warning Condition, Resolution
Sequence Number is not a valid number.	The Sequence Number in the Input file for header text must be numeric.
Sequence Number is a required field.	The Sequence Number is required in the Input file.
Duplicate sequence numbers are not allowed in line text.	Line text Sequence Numbers are duplicated in the input file, or already exists for the PO line in PO_LN_TEXT.

Ship ID

Error/Warning Message	Error/Warning Condition, Resolution
This ship ID does not exist.	The Ship ID does not exist in the Ship ID table. (SHIP_ID)
Warning: The sales tax code for this ship ID is considered exempt from sales tax, but the tax flag is set to yes.	The Sales Tax Code (SALES_TAX_CD) from the Ship ID table (SHIP_ID) has the Exempt Flag (EXMPT_FL) set to Y (Yes) in the Sales Tax (SALES_TAX) and the Taxable flag for the PO is Y (Yes).

Status (Line)

Error/Warning Message	Error/Warning Condition, Resolution
Status is a required field.	The PO Line Status is required in the Input file.
This must be C, O, P or V.	The Status Type must be C (Closed), O (Open), P (Pending) or V (Void).

Taxable Flag

Error/Warning Message	Error/Warning Condition, Resolution
The taxable flag must be Y or N.	The Taxable flag must be Y Y(es) or N (No).

Terms

Error/Warning Message	Error/Warning Condition, Resolution
This value is required.	The Vendor Terms code is required in the Input file.
This vendor terms does not exist.	The Vendor Terms does not exist in the Manage Vendor Terms screen. (VEND_TERMS)

Text Code

Error/Warning Message	Error/Warning Condition, Resolution
No data, record not inserted.	PO Line Text Code in the Input file is blank.
Text Code is a required field.	The Text Code is required in the Input file if there is a record type HT.
This text code does not exist.	The Text Code does not exist on the Manage Standard Text screen. (STD_TEXT)
This text source does not exist.	The Text Source Code does not exist on the Manage Standard Text screen. (STD_TEXT)
Duplicate text codes are not allowed in line text.	Line text codes are duplicated in the input file, or already exists for the PO line in PO_LN_TEXT.

Total Line Amount

Error/Warning Message	Error/Warning Condition, Resolution
The total line amount exceeds the PO line maximum authorization for this buyer.	PO Total is greater than the Maximum Authorization for PO Line on the Manage Buyers screen. (BUYER.PO_LN_AUTH_LVL_AMT and PO_SETTINGS.BUYER_LIMIT_FL)
Warning: This PO or PO line exceeds the buyers authorization limit. The status of this PO will be set to Pending for additional approval.	The PO Total is greater than the Maximum Authorization for PO Line on the Manage Buyers screen. The system sets the purchase order to Pending.
Vouchers exist for this PO Line. The calculated PO Line Total Amount cannot be less than the Vouchered Amount or Posted Amount.	The PO line total amount (PO_LN.TRN_PO_TOT_AMT) cannot be changed to a value that is less than what has been already vouchered (PO_LN.TRN_VCHRD_AMT) or posted (PO_LN.TRN_PSTD_AMT) for that line.

Total Released Amount

This only occurs if purchase order (PO) has been changed manually in Costpoint.

Error/Warning Message	Error/Warning Condition, Resolution
The sum of all release order totals exceeds the PO total blanket amount.	The Total Released Amount (PO_HDR.TRN_TOT_RLSED_AMT) is greater than the Blanket amount and the flag to exceed the limits is set to N (No). Transaction currency amount is used.
Warning: The sum of all release order totals exceeds the PO total blanket amount.	The Total Released Amount (PO_HDR.TRN_TOT_RLSED_AMT) is greater than the Blanket amount and the flag to exceed the limits is set to Y (Yes). Transaction currency amount is used

Vendor

Error/Warning Message	Error/Warning Condition, Resolution
Auto-vouchering is not allowed or not allowed for this vendor.	The auto-vouchering flag is Y (Yes) on the PO Line, but Allow Auto-Vouchering for POs in the Manage Vendors screen is checked or Auto-Voucher Creation in the Configure Purchase Order Voucher Settings screen is N (None). (VCHR_SETTINGS.S_AUTO_VCHR_CD and VEND.AUTO_VCHR_FL)
The vendor is Inactive. (Followed by the text in the vendor notes.)	Vendor Status for PO on the Manage Vendors screen is Inactive. (VEND.S_VEND_PO_CNTL_CD = H)
This vendor does not exist.	The Vendor ID does not exist on the Manage Vendors screen. (VEND)
Vendor is a required field.	The Vendor ID is required in the Input file.
Warning: The vendor is on warning status. (Followed by the text in the vendor notes.)	Vendor Status for PO on the Manage Vendors screen is Give Warning. (VEND.S_VEND_PO_CNTL_CD)
Warning: This vendor's part number is not on the alternate part list or is not approved for this internal part number.	The Item does not exist in the Manage Alternate Parts screen and Alternate Manufacturer/Vendor Part — Warn Buyer if Not on Alternate List is selected. (ALT_PART and ITEM_SETTINGS.WARN_NOT_LIST_FL)
Warning: This vendor's part number is not preferred for this system part number.	The Item does not exist on the Manage Alternate Parts screen and Alternate Manufacturer/Vendor Part — Warn Buyer if Not Preferred is selected. (ALT_PART and ITEM_SETTINGS.WARN_NOT_APPRVD_FL)

Vendor Address Code

Error/Warning Message	Error/Warning Condition, Resolution
This address code is not a valid order address code.	The Vendor Address Code must have Bill to Addr set to Y (Yes) or D (Default) on the Manage Vendors. (VEND_ADDR.S_ODR_ADDR_CD)
Default vendor/address code is not available for this vendor.	Vendor address code is not in the input file, and there is no default vendor address code set up for this vendor for the user’s company. Missing row in VEND_ADDR with S_ORD_ADDR_CD = D for the VEND_ID associated with the PO.

Vendor and Vendor Address Code

Error/Warning Message	Error/Warning Condition, Resolution
This vendor/address code combination does not exist.	The Vendor Address Code and the Vendor do not exist on the Manage Vendors screen. (VEND_ADDR)

Volume Discount

Error/Warning Message	Error/Warning Condition, Resolution
The Volume discount in the Input file must be between 0 and 100 percent.	The Discount Percentage must be a positive, numeric entry.
Volume discount is not a valid number.	The Volume Discount must be a valid number.

Blanket/Release Validations

Error/Warning Message	Error/Warning Condition, Resolution
The Release Purchase Order must have the same Vendor ID and Vendor Address as its blanket.	The release PO’s vendor and vendor address must be the same as its blanket.
POs with a ‘R’ PO type must have a release number greater than zero.	Release POs must have a release number greater than zero.
POs with a type of P or B must have a release number of zero.	Blanket, Subcontract and Regular POs must have a release number of zero.
Release POs with a PO ID that does not already exist as a Blanket PO	A blanket PO must be set up before a release can be generated.
A new release PO must reference a blanket PO with a status of ‘O’pen.	A release can only be generated against a blanket with an O (Open) status.
The Release PO line/item combination must exist in the Blanket PO if release items are restricted to items on the Blanket PO.	Blanket PO Header has Restrict Release Items to Items on Blanket checked (PO_HDR.RLSE_FROM_BLKT_FL is Y), and Release PO line/item combination does not exist in the blanket.

Security Clearance Validation

Error/Warning Message	Error/Warning Condition, Resolution
The Security Clearance System ID is invalid.	Security Clearance System ID does not exist in the Security Clearance Settings.

SCI/SAP Security Codes Validation

Error/Warning Message	Error/Warning Condition, Resolution
The security code is invalid.	SCI/SAP Clearance Code does not exist in SCI/SAP Security Clearance.

PO Line Resources

Error/Warning Message	Error/Warning Condition, Resolution
The PLC is invalid.	PLC does not exist in PROJ_LAB_CAT for login user’s company.
The GLC is invalid.	GLC does not exist in GENL_LAB_CAT for login user’s company.
The State or Province is invalid.	Does not exist in MAIL_STATE
The Postal Code is invalid.	Does not exist in POSTAL_CD
The Country Code is invalid.	Does not exist in COUNTRY
The Vendor Employee is invalid.	Does not exist in VEND_EMPL for login user’s company & PO Vendor.
Standard message.	Entered line number contains alphanumeric characters.
Line must be greater than zero.	Entered line number <= 0
Standard message	Entered line number exceeds number allowed.
Negative numbers are not allowed for No. of Resources.	Entered no. of resources < 0
Negative numbers are not allowed for Total Hours.	Entered total hours < 0
Negative numbers are not allowed for Hourly Rate.	Entered hourly rate < 0
This Service ID/Rev combination is invalid.	Service ID/Rev (Item ID/Rev) combination entered/selected does not exist in ITEM table with Item Type = Service (ITEM.S_ITEM_TYPE = S), where Separate Items By Company is unchecked in Configure Product Definitions Settings (ITEM_SETTINGS_CORP. ITEMS_BY_COMP_FL = 'N') or exist for the logged in company id (ITEM.COMPANY_ID = ‘logged in company ID’).
This Service ID/Rev combination is not active.	Service ID/Rev (Item ID/Rev) combination entered/selected exists in ITEM table with Item Type = Service (ITEM.S_ITEM_TYPE = S), where Separate Items By Company is unchecked in Configure Product Definitions Settings (ITEM_SETTINGS_CORP. ITEMS_BY_COMP_FL = 'N') or exist for the logged in company id (ITEM.COMPANY_ID = ‘logged in company ID’) and Item entered/selected is inactive (ITEM. ACTIVE_FL = 'N'). [Note - applies to New line only.]

SOW Validations

Error/Warning Message	Error/Warning Condition, Resolution
The SOW ID/Rev combination is invalid.	SOW ID/Rev combination does not exist in SOW table for the login user’s company.
The SOW ID/Rev combination is inactive.	SOW ID/Rev combination exists for the login user’s company, but is inactive in SOW table. [Note - applies to New line only.]
The same SOW ID cannot be used multiple times for the same PO line, regardless of revision.	SOW ID already exists on another row for the same PO/Rlse/PO line.