Input File Information

Use this information as a guide in creating an input file that you can upload to Costpoint using the Import Subcontractor Detail screen.

Input File Excel Template

For Costpoint 2025.x, get the latest Excel template file specifically designed for this preprocessor from the Costpoint Preprocessor Guides page on the Deltek Learning Hub.

For Costpoint 8.1, you can download the input file from the Developer Resources page in the Costpoint Information Center.

Templates for the other Costpoint preprocessors are available at these same locations.

Input File Layout

The first row in every file is reserved for column headings. The program does not read the first row.

Note: If your import files were created as .csv files out of SQL and have an encode type of UTF-8-BOM, you must change the input file encode type to UTF-8 so that Costpoint will recognize the file contents and proceed with the validation and import processes.

SUBC_TS_HDR.CSV: Manage Subcontractor Detail - Timesheet Detail (Header)

Column No	Column Name	Field Name	Data Type	Data Length	Required / Optional / Derived	Required In Input File (I) or Default Project (D)	Contents
1	SUBC_TS_HDR_KEY	Timesheet Header Key	Number	10, 0	R	I	Synthetic key: User-assigned number
2	VEND_EMPL_ID	Vendor Employee ID	Varchar	12	R	I
3	TIMESHEET_DT	Timesheet Date	Date		R	I

SUBC_TS_LN.CSV: Manage Subcontractor Detail - Timesheet Detail (Line)

Column No	Column Name	Field Name	Data Type	Data Length	Required / Optional / Derived	Required In Input File (I) or Default Project (D)	Contents
1	SUBC_TS_HDR_KEY	Timesheet Header Key	Number	10, 0	R	I	Synthetic key: User-assigned number
2	SUBC_TS_LN_KEY	Timesheet Line Key	Number	10, 0	R	I	Synthetic key: User-assigned number
3	HRS_DT	Timesheet Hours Date	Date		R	I
4	TS_CELL_NOTES	Timesheet Cell Comments	CLOB		O
5	TS_LN_NOTES	Timesheet Line Comments	CLOB		O
6	PO_LN_NO	PO Line Number	Number	10, 0	R	I	Synthetic key: The preprocessor will insert the key.
7	WA_ID	Work Assignment ID	Varchar	30	R	I, D
8	CHG_LN_NO	Work Assignment Charge Line Number	Number	10, 0	R	I	Synthetic key: The preprocessor will insert the key.
9	RESOURCE_LN_NO	Resource Line Number	Number	10, 0	O		Synthetic key: The preprocessor will insert the key.
10	GENL_LAB_CAT_CD	GLC	Varchar	6	R, D	I, D
11	BILL_LAB_CAT_CD	PLC	Varchar	6	R, O	I, D
12	HRS	Hours	Number	14, 4	R	I

SUBC_EXP_HDR.CSV: Manage Subcontractor Detail - Expense Detail (Header)

Column No	Column Name	Field Name	Data Type	Data Length	Required / Optional / Derived	Required In Input File (I) or Default Project (D)	Contents
1	SUBC_EXP_HDR_KEY	Expense Header Key	Number	10, 0	R	I	Synthetic key: User-assigned number
2	EXP_RPT_ID	Expense Report ID	Varchar	12	R	I
3	EXP_RPT_DT	Expense Report Date	Date		R	I
4	EXP_RPT_DESC	Expense Report Description	Varchar	30	R	I
5	VEND_ID	Vendor ID	Varchar	12	R	I
6	VEND_EMPL_ID	Vendor Employee ID	Varchar	12	R	I
7	NOTES	Notes	CLOB		O

SUBC_EXP_LN.CSV: Manage Subcontractor Detail - Expense Detail (Line)

Column No	Column Name	Field Name	Data Type	Data Length	Required / Optional / Derived	Required In Input File (I) or Default Project (D)	Contents
1	SUBC_EXP_HDR_KEY	Expense Header Key	Number	10, 0	R	I	Synthetic key: User-assigned number
2	SUBC_EXP_LN_KEY	Expense Line Key	Number	10, 0	R	I	Synthetic key: User-assigned number
3	EXP_DT	Expense Date	Date		R	I
4	EXP_ID	Expense ID	Number	10, 0	R	I
5	S_CHARGE_TYPE_CD	Charge Type	Varchar	2	R	I	UC: Under Ceiling OC: Over Ceiling T1: Tax 1 T2: Tax 2
6	EXP_DESC	Expense Description	Varchar	120	O
7	PO_LN_NO	PO Line Number	Number	10, 0	R	I	Synthetic key: The preprocessor will insert the key.
8	WA_ID	Work Assignment ID	Varchar	30	R	I
9	CHG_LN_NO	Work Assignment Charge Line Number	Number	10, 0	R	I	Synthetic key: The preprocessor will insert the key.
10	RESOURCE_LN_NO	Resource Line Number	Number	10, 0	O		Synthetic key: The preprocessor will insert the key.
11	TRN_SALES_TAX_AMT	VAT/Sales Tax Amount	Number	17, 2	R	I
12	NOTES	Notes	CLOB		O
13	EXP_TYPE_CD	Expense Type Code	Varchar	10	O
14	EXP_TYPE_DESC	Expense Type Description	Varchar	30	O
15	TRN_EXP_AMT	Transaction Expense Amount	Number	17, 2	R	I