Contents of the Manage Closeout Descriptions Screen

Use the fields and options to configure the Manage Closeout Descriptions screen.

Table Window

Use this table window to view and/or enter closeout descriptions. Click New to add a line.

Field	Description
Closeout Code	Enter a unique closeout code. There are 12 Costpoint-defined closeout codes that display automatically in this field. You cannot modify or delete these codes. Costpoint-defined closeout codes and their descriptions are as follows: Closeout Code Description CODECN_00000001 Customer Requested Closeout CODECN_00000002 All Subcontracts Closed CODESC_00000001 Project Complete CODESC_00000002 Review of Customer/Government Property CODESC_00000003 All Mods Executed CODESC_00000004 Review of Classified Documents CODESC_00000005 Financial Reconciliation Complete CODESC_00000006 Incurred Cost Submission CODESC_00000007 Rate Audit Complete CODESC_00000008 Final Invoice submitted CODESC_00000009 Final Invoice Paid CODESC_00000010 Closeout Package Sent For user-defined closeout codes, once you save them, you will no longer be able to modify the code. A user-defined closeout code record/row can only be deleted if it has not been assigned to a closeout format (the Assigned to Closeout Format checkbox is not selected).
Description	Enter a unique description for new closeout codes. For existing codes, you can modify this field for both user- and system-defined closeout codes only if the code has not been assigned to a closeout format (the Assigned to Closeout Format checkbox is not selected).
Show in Lookup	This checkbox is selected by default for both user- and system-defined closeout codes, but you can modify it. Keep it selected to display the closeout code in the lookup of the Closeout Code field on the Manage Closeout Formats screen. Only those codes that are available in the lookup can be used for new records in Manage Closeout Formats. If you clear this checkbox, you will not be able to assign the closeout code to a closeout format. If you have already assigned the closeout code to a closeout format and then you clear this checkbox, the closeout format will not be affected.
Application	Select whether the closeout code should be applicable to Contract, Subcontract, or Both. The selected value here determines which closeout formats the closeout description can be assigned to: If you select Both, the closeout description can be assigned to closeout formats that have Application set to Both, Contract, or Subcontract on the Manage Closeout Formats screen. If you select Contract, the closeout description can be assigned only to closeout formats that have Application set to Contract in Manage Closeout Formats. If you select Subcontract, the closeout description can be assigned only to closeout formats that have Application set to Subcontract in Manage Closeout Formats. You can still edit this field even after the closeout format has been assigned to contract or subcontract records, and changes will not affect existing contracts or subcontracts.
Source	This field displays System (system-defined code) or User (user-defined code). You cannot modify this field.
Assigned to Closeout Format	If selected, this checkbox indicates that the closeout code has already been assigned to a closeout format on the Manage Closeout Formats screen.