Input Files

When importing vendor employees, you must provide an input file that follows the correct format.

Input File Excel Template

For Costpoint 2025.x, get the latest Excel template file specifically designed for this preprocessor from the Costpoint Preprocessor Guides page on the Deltek Learning Hub.

For Costpoint 8.1, you can download the input file from the Developer Resources page in the Costpoint Information Center.

Templates for the other Costpoint preprocessors are available at these same locations.

VEND_EMPL

Column No.	Column Name	Description	Data Type	Data Length	Required/Optional/Derived (R/O/D)	Overwrite Existing Record, Yes or No? (Y/N)	Format
1	VEND_EMPL_ID	Vendor Employee ID	Character	12	R	N
2	VEND_ID	Vendor ID	Character	12	R	N
3	VEND_EMPL_NAME	Vendor Employee Name	Character	25	R/D	Y
4	DF_GENL_LAB_CAT_CD	Default GLC	Character	6	O	Y
5	DF_BILL_LAB_CAT_CD	Default PLC	Character	6	O	Y
6	LAST_NAME	Last Name	Character	25	R	Y
7	FIRST_NAME	First Name	Character	20	R	Y
8	MID_NAME	Middle Name	Character	10	O	Y
9	VEND_EMPL_STATUS	Vendor Employee Status	Character	1	R	Y
10	TE_EMPL_ID	T&E Employee ID	Character	12	O	Y
11	VEND_EMPL_APRVR_ID	Vendor Employee Approver ID	Character	20	O	Y
12	VEND_EMPL_APRVL_DT	Vendor Employee Approval Status Date	Date	10	C	Y	YYYY-MM-DD
13	VEND_EMPL_APRVL_CD	Vendor Employee Approval Status	Character	1	R	Y
14	INT_EMAIL	Internal E-Mail	Character	60	O	Y
15	EXT_EMAIL	External E-Mail	Character	60	O	Y
16	INT_PHONE	Internal Phone Number	Character	25	O	Y
17	EXT_PHONE	External Phone Number	Character	25	O	Y
18	CELL_PHONE	Mobile Phone Number	Character	25	O	Y
19	CONT_1_NAME	Contact 1 Name	Character	25	O	Y
20	CONT_1_REL	Contact 1 Relationship	Character	15	O	Y
21	CONT_1_PHONE_1	Contact 1 Phone Number 1	Character	25	O	Y
22	CONT_1_PHONE_2	Contact 1 Phone Number 2	Character	25	O	Y
23	CONT_1_PHONE_3	Contact 1 Phone Number 3	Character	25	O	Y
24	CONT_2_NAME	Contact 2 Name	Character	25	O	Y
25	CONT_2_REL	Contact 2 Relationship	Character	15	O	Y
26	CONT_2_PHONE_1	Contact 2 Phone Number 1	Character	25	O	Y
27	CONT_2_PHONE_2	Contact 2 Phone Number 2	Character	25	O	Y
28	CONT_2_PHONE_3	Contact 2 Phone Number 3	Character	25	O	Y
29	US_CITIZEN_FL	US Citizen Flag (Y/N)	Character	1	R	Y
30	ITAR_STATUS	ITAR Status Code	Character	4	R	Y
31	VEND_EMPL_TERM_DATE	Termination Date	Date	10	O	Y

VE_LAB_INFO

Column No.	Column Name	Description	Data Type	Data Length	Required/Optional/Derived (R/O/D)	Overwrite Existing Record, Yes or No? (Y/N)	Format
1	VEND_EMPL_ID	Vendor Employee ID	Character	12	R	N
2	VEND_ID	Vendor ID	Character	12	R	N
3	EFFECT_START_DT	Effective Start Date	Date	10	R	N	MM-DD-YYYY
4	DF_GENL_LAB_CAT_CD	Default GLC	Character	6	O	Y
5	DF_BILL_LAB_CAT_CD	Default PLC	Character	6	O	Y
6	DFLT_INVC_RT_AMT	Default Invoice Rate	Number	10,4	R	Y
7	DETL_JOB_CD	Detail Job Title Code	Character	10	O	Y
8	MGR_EMPL_ID	Manager ID	Character	12	O	Y
9	LAB_LOC_CD	Labor Location	Character	6	O	Y
10	TC_WORK_SCHED_CD	Work Schedule	Character	10	O	Y
11	TC_TS_SCHED_CD	TC Timesheet Schedule	Character	10	O	Y
12	EMPL_CLASS_CD	Timesheet Class	Character	12	O	Y
13	VE_EXP_CLASS_CD	Expense Class Code	Character	10	O	Y
14	CITY_NAME	City Name	Character	25	O	Y
15	COUNTY_NAME	County Name	Character	25	O	Y
16	MAIL_STATE_DC	Mail State	Character	15	O	Y
17	POSTAL_CD	Postal Code	Character	10	O	Y
18	COUNTRY_CD	Country Code	Character	8	O	Y
19	DFLT_PAY_TYPE	Default Pay Type	Character	3	O	Y

VE_LAB_TRN_RT

Column No.	Column Name	Description	Data Type	Data Length	Required/Optional/Derived (R/O/D)	Overwrite Existing Record, Yes or No? (Y/N)	Format
1	VEND_EMPL_ID	Vendor Employee ID	Character	12	R	N
2	VEND_ID	Vendor ID	Character	12	R	N
3	EFFECT_START_DT	Effective Start Date	Date	10	R	N	YYYY-MM-DD
4	TRN_CRNCY_CD	Transactional Currency Code	Character	3	R	N
5	DF_TRN_INVC_RT_AMT	Default Transactional Invoice Rate	Number	10,4	R	Y

SEC_CLR

Column No.	Column Name	Description	Data Type	Data Length	Required/Optional/Derived (R/O/D)	Overwrite Existing Record, Yes or No? (Y/N)	Format
1	VEND_EMPL_ID	Vendor Employee ID	Character	12	R	N
2	VEND_ID	Vendor ID	Character	12	R	N
3	SEC_CLR_CD	Security Clearance Code	Character	6	R	N
4	AGENCY_NAME	Issuing Agency	Character	30	R	Y
5	REQUEST_DT	Requested Date	Date	10	O	Y	YYYY-MM-DD
6	EFFECTIVE_DT	Effective Date	Date	10	O	Y	YYYY-MM-DD
7	EXPIRY_DT	Expiration Date	Date	10	O	Y	YYYY-MM-DD
8	REINVESTIGATE_DT	Reinvestigation Date	Date	10	O	Y	YYYY-MM-DD
9	INVESTIGATE_BY	Investigation By	Character	30	O	Y
10	INVESTIGATE_TYPE	Investigation Type	Character	30	O	Y
11	INVESTIGATE_DT	Investigation Date	Date	10	O	Y	YYYY-MM-DD

SUBC_SCISAP_CLR

Column No.	Column Name	Description	Data Type	Data Length	Required/Optional/Derived (R/O/D)	Overwrite Existing Record, Yes or No? (Y/N)	Format
1	VEND_EMPL_ID	Vendor Employee ID	Character	12	R	N
2	VEND_ID	Vendor ID	Character	12	R	N
3	SEC_CLR_CD	Security Clearance Code	Character	6	R	N
4	SCISAP_CLR_CD	SCI/SAP Clearance Code	Character	6	R	N
5	SCI_AGENCY_NAME	SCI Granting Agency	Character	30	R	Y
6	INVESTIGATE_TYPE	Investigation Type	Character	30	O	Y
7	INVESTIGATE_DT	Investigation Date	Date	10	O	Y	YYYY-MM-DD
8	POLYGRAPH_DT	Polygraph Date	Date	10	O	Y	YYYY-MM-DD

SUBC_SKILLS

Column No.	Column Name	Description	Data Type	Data Length	Required/Optional/Derived (R/O/D)	Overwrite Existing Record, Yes or No? (Y/N)	Format
1	VEND_EMPL_ID	Vendor Employee ID	Character	12	R	N
2	VEND_ID	Vendor ID	Character	12	R	N
3	SKILL_ID	Skill ID	Character	10	R	N
4	SKILL_LVL_CD	Skill Level Code	Character	10	O	Y
5	SKILL_YR_NO	Years of Experience	Number	5,0	O	Y
6	COMPLETE_DT	Completion Date	Date	10	O	Y	YYYY-MM-DD
7	LAST_RENEW_DT	Last Renewal Date	Date	10	O	Y	YYYY-MM-DD
8	EXPIRY_DT	Expiration Date	Date	10	O	Y	YYYY-MM-DD

SUBC_TRAININGS

Column No.	Column Name	Description	Data Type	Data Length	Required/Optional/Derived (R/O/D)	Overwrite Existing Record, Yes or No? (Y/N)	Format
1	VEND_EMPL_ID	Vendor Employee ID	Character	12	R	N
2	VEND_ID	Vendor ID	Character	12	R	N
3	TRAIN_ID	Training ID	Character	10	R	N
4	TRAIN_SRCE_ID	Training Source	Character	10	O	Y
5	START_DT	Start Date	Date	10	O	Y	YYYY-MM-DD
6	END_DT	End Date	Date	10	O	Y	YYYY-MM-DD
7	TRAIN_YR_NO	Years of Experience	Number	5,0	O	Y
8	S_INT_EXT_CD	Internal/External Training	Character	1	R	Y
9	LAST_RENEW_DT	Last Renewal Date	Date	10	O	Y	YYYY-MM-DD
10	EXPIRY_DT	Expiration Date	Date	10	O	Y	YYYY-MM-DD
11	TRAIN_CEU_CRED	CEU Credits Earned	Number	14,2	O	Y

SUBC_PROPERTY

Column No.	Column Name	Description	Data Type	Data Length	Required/Optional/Derived (R/O/D)	Overwrite Existing Record, Yes or No? (Y/N)	Format
1	VEND_EMPL_ID	Vendor Employee ID	Character	12	R	N
2	VEND_ID	Vendor ID	Character	12	R	N
3	PROP_ID	Property ID	Character	25	R	N
4	PROP_QTY	Property Quantity	Number	5,0	R	Y
5	S_PROP_OWN_CD	Property Ownership	Character	1	R	Y
6	ASSET_ID	Asset ID	Character	10	O	Y
7	ITEM_NO	Asset Item Number	Number	10,0	O	Y
8	ISSUE_DT	Issue Date	Date	10	R	Y	YYYY-MM-DD
9	RETURN_DT	Return Date	Date	10	O	Y	YYYY-MM-DD
10	WHSE_NAME	Warehouse Name	Character	12	O	Y
11	CONTROL_ID	Control ID	Character	25	O	Y
12	OTHER_S	Other Comments	Character	30	O	Y

SUBC_CERTIFICATIONS

Column No.	Column Name	Description	Data Type	Data Length	Required/Optional/Derived (R/O/D)	Overwrite Existing Record, Yes or No? (Y/N)	Format
1	VEND_EMPL_CERT_KEY	Synthetic Key	Number	12	D	N	Auto-assiged
2	VEND_EMPL_ID	Vendor Employee ID	Character	12	R	N
3	VEND_ID	Vendor ID	Character	12	R	N
4	CERTIFICATION_ID	Certification ID	Character	15	R	N
5	PROF_ORG_ID	Professional Organization	Character	10	O	Y
6	MAIL_STATE_DC	State/Province of Certification	Character	15	O	Y
7	LICENSE_NO	License Number	Character	30	O	Y
8	CERT_YRS_NO	Years Certified	Number	5,0	O	Y
9	EXPIRATION_DT	Expiration Date	Date	10	O	Y	YYYY-MM-DD
10	LAST_RENEWAL_DT	Last Renewal Date	Date	10	O	Y	YYYY-MM-DD