Costpoint Online Help

Using the Help Search
Using the Help Search
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Manage Journal Entries

Use this screen to enter journal entry transactions.

You typically use journal entries to record transactions such as depreciation, accruals, or expensing of prepaids. If you need to correct transactions that were previously entered and posted on another screen, such as cash receipts or timesheets, you should usually make the corrections via the original entry screens to ensure that all necessary detail is recorded.

The types of journal entries are:

  • Adjusting journal entries, which are numbered sequentially within each accounting period
  • Recurring journal entries, which are numbered sequentially as they are entered and have the same number each time they recur
  • Reversal entries, which are the reversal of either adjusting or recurring entries
  • Project transfer entries, which are numbered sequentially in each accounting period
  • Multi-job allocations entries, which are numbered sequentially in each accounting period

You can also make entries relating to employee and subcontractor/consultant (vendor) labor using subtasks available from this screen. You normally make labor corrections using a correcting timesheet. You should only use the Employee Labor subtask of this screen to enter summary transactions that have off-line supporting detail. You cannot use entries made in this screen to generate a paycheck, but they are useful for entering labor amounts from subsidiaries. Costpoint posts the information you enter on these subtasks to the Labor Summary table, where it is available for project reports and other types of reports.

You can create journal entries in any subperiod, in any open accounting period. (You generate most recurring entries using the Create Recurring Journal Entries screen, but you can access the original recurring entry and all recurrences of it on the Manage Journal Entries screen.)

For firms with accounting operations policies that include segregation of duties, perhaps to comply with the Sarbanes-Oxley Act of 2002, or for firms otherwise requiring that journal entries be approved, this screen displays the journal entry's approval status and identifies the approver. If your firm does not use the journal entry approval feature, or if the journal entry does not require approval, Costpoint displays the journal entry as approved, and the approver is the employee who entered the journal entry.

The Clone feature is available for this screen.

Note: The UI profile you are assigned may have caused some fields to be hidden on your screen. For more information, contact your system administrator.