Manage Client Receipts (New tab) window

Use the New tab of the Manage Client Receipts window to enter and apply client receipts, and to identify a receipt as a prepayment.

After you make a selection in the Type field, fields for one of the following appear:

Client Receipt

Miscellaneous Receipt

Credit Memo

Intercompany (multi-company only)

Client receipt

Field	Description
Client or Project	The client or project associated with the receipt. You can select to display invoices by client or project.
Receipt company	Multi-company only. The company receiving payment
Receipt date	The date of the receipt
Method	The method of payment, such as check or electronic funds transfer (EFT)
ID	Optional identification number for the receipt, such as a check number or routing ID
ABA	Optional identification for the receipt. It is the number that you write on the deposit slip for the receipt
	Click to add, change, or open attachments. Linked files must be in a shared location for other people to open them (for example, on a shared network or a website).
Pay by phase	Select to display invoice distributions by phase instead of activity.
Amount	The amount of the receipt
Notes	Any notes or comments about the receipt
Project	The project
Invoice	The invoice number
Date	The invoice date
Invoiced	The original amount of the invoice
Paid	The amount previously paid on the invoice
Credited	The amount of any credit memos that were issued for the invoice
Due	The amount of the invoice that is unpaid When this field is highlighted in red, you cannot save the entry. You can only save the entry when the amount and balance due are positive.
Sales tax	The unpaid sales tax on the amount due Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab). When this field is highlighted in red, you cannot save the entry. You can only save the entry when the amount and balance due are positive.
Pay	If this check box is selected, the invoice is to be paid by the receipt
Amount	If the Pay check box is selected, this field contains the amount of the invoice to pay When this field is highlighted in red, you cannot save the entry. You can only save the entry when the amount and balance due are positive.
Sales tax	The sales tax on the amount you are paying Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab). When this field is highlighted in red, you cannot save the entry. You can only save the entry when the amount and balance due are positive.
Distributions (appear when you click the plus sign):
Activity type or phase	The activity type or phase. The Phase column appears if the Pay by phase check box is selected.
Invoiced	The original billed amount of the distribution
Paid	The amount previously paid on the distribution
Credited	The amount of credit memos that were issued for the distribution
Due	The amount of the distribution that is unpaid
Sales tax	The unpaid sales tax on the amount due Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab).
Pay	If selected, the distribution is to be paid
Amount	If the Pay check box is selected, this field contains the amount to of the distribution to pay
Sales tax	The sales tax on the amount of the distribution you are paying Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab).
Prepayments table:
Project	The project
Pay	If this check box is selected, either all or part of the receipt is a prepayment.
Amount	The amount of the prepayment

Miscellaneous receipt

Field	Description
Payer	The company or person issuing the payment
Receipt company	Multi-company only. The company receiving payment
Receipt date	The date of the receipt
Method	The method of payment such as check or EFT
ID	Optional identification number for the receipt, such as a check number or routing ID
ABA	Optional identification for the receipt. It is the number that you write on the deposit slip for the receipt
	Click to add, change, or open attachments. Linked files must be in a shared location for other people to open them (for example, on a shared network or a website).
Amount	The amount of the receipt
Notes	Any notes or comments about the receipt
Account	The account to credit for the amount of the distribution
Department	unavailable in ajeraCore unless you have the Departments add-on The department to credit for the amount of the distribution This field is available only if you are using departments and the account you selected has a type of Income, Billable Cost, Expense, or Other Income.
Amount	The amount of the receipt to pay

Credit memo

Field	Description
Client or project	The client or project associated with the receipt
Receipt company	Multi-company only. The company receiving payment
Date	The date of the credit memo
Reduce project billed amount	If selected, the amount billed is reduced by the amount of the credit memo.
	Click to add, change, or open attachments. Linked files must be in a shared location for other people to open them (for example, on a shared network or a website).
Credit by phase	Select to display invoice distributions by phase instead of activity.
Amount	The amount of the credit memo
Write-off bad debt	Select if this is a credit memo for an uncollectible client invoice.
Notes	Any notes or comments about the credit memo
Project	The project
Invoice	The invoice number
Date	The invoice date
Invoiced	The original amount of the invoice
Paid	The amount previously paid on the invoice
Credited	The amount of any previous credit memos for the invoice
Due	The amount of the invoice that is unpaid
Sales tax	The unpaid sales tax on the amount due Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab).
Pay	If selected, all of the invoice is credited.
Amount	The amount of the invoice to credit
Sales tax	The sales tax on the amount you are crediting Appears only if the invoice has sales tax or you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab).
Distributions (appear when you click the plus sign):
Activity type or phase	The activity type or phase. Phase column appears if the Credit by phase check box is selected.
Invoiced	The original billed amount of the distribution
Paid	The amount previously paid on the distribution
Credited	The amount of any previous credit memos for the distribution
Due	The amount unpaid on the distribution
Sales tax	The unpaid sales tax on the amount due Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab).
Pay	If selected, the distribution is to be credited.
Amount	The amount of the distribution to credit
Sales tax	The sales tax on the amount of the distribution you are crediting Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab).

Intercompany

multi-company only

Field	Description
Received from	The company issuing the payment
Receipt company	The company receiving payment
Receipt date	The date of the receipt
Method	The method of payment, such as check or EFT
ID	Optional identification number for the receipt, such as a check number or routing number
ABA	Optional identification for the receipt. It is the number that you write on the deposit slip for the receipt
Amount	The amount of the receipt
Notes	Any notes or comments about the receipt
Account	The account to credit for the amount of the distribution
Department	unavailable in ajeraCore unless you have the Departments add-on The department to credit for the amount of the distribution This field is available only if you use departments and the account you select has a type of Income, Billable Cost, Expense, or Other Income.
Amount	The amount of the receipt to pay

Manage Client Receipts (New tab) window

See also

Client receipt

Distributions (appear when you click the plus sign):

Prepayments table:

Miscellaneous receipt

Credit memo

Distributions (appear when you click the plus sign):

Intercompany