Finance

Defect 601936

Balance, Base on Vendor Invoice Journal Shows Cumulative Balance for All Invoices

Previously for journals, the Balance, Base, Balance, Enterprise, and Current Entry Total fields inconsistently had values with most journal types. Either all the fields were not set or the fields would use the incorrect currency. The fields were only required for general journals where a zero balance was required for the journal to post. This resulted to confusion regarding the usage of the three fields, as the same requirements are not available for other journal types.

To ensure consistency between different journal types, the functionality behind these fields is enhanced such that the fields are always filled out for all types of journals. The Balance, Base field contains the balance of the journal in the base currency of the journal's company. The Current Entry Total field always contains the absolute value of the entries of the journal in the currency of the transaction regardless if they are debit or credit. For entries such as vendor invoices, customer payments, and general journals where the user can specify a currency for the entry, the value that contributes to current entry total on the journal now uses the currency that you specified on the entry.

You can combine different currencies together, for example having vendor invoices with different currencies on the same journal. For these cases, the value of the Current Entry Total field now disregards the currency, instead it shows the sum of the absolute value of the journal entries regardless of currency.

Since Balance, Base, Balance, Enterprise, and Current Entry Total fields are only required for posting of general journals, data conversion is done only for unposted journals of this type in order to correct the values of the Current Entry Total field to be the sum of the Currency Amount for the journal's general journal entries. For all other journal types, changes to existing journal entries or creation of new journals use the new functionality.

Additionally, there were general journals with an offset specified to calculate their contribution to the current entry total twice as an offset entry was created when you posted the journal. As part of the enhancement, they now contribute once to the current entry total with the currency amount of their debit or credit entry. This means that the offset entry does not count to the current entry total of the journal.

Defect 721175

Error When Posting Invoice Reallocation of Partially Allocated Vendor Invoice

Previously, you could not disable the Automatic posting of invoice reallocations system parameter, reopen a reallocation after a posted partial allocation, and make changes to the allocation. This error is corrected.

Defect 879374

Creation of Tax Settlement Entry With Random Tax Code When Posting to a Tax Account

Previously, you would get an extra tax settlement entry with a random tax code when posting to a tax account. This error is corrected.

Defect 1191918

Edited Expense Sheets Remain Submitted

Previously, expense sheets submitted for job approval can be edited and its submitted status remained. This error is corrected such that if an expense sheet changes, it needs to be submitted again.

Defect 1307517

Posting Fails Due to Rounded Non-Deductible Tax

The total non-deductible tax could be added as cost to the job entry by adjusting the unit price. However, the posting would fail if the non-deductible tax per unit was a rounded amount. This error is corrected.

Defect 1392815

Incorrect Derivation of Notifications

Previously, the company number was not automatically updated on the approval group when you change the settling company on the customer or vendor. This error is corrected.

Defect 1416130

Incorrect Currency Reevaluation of Invoice on Account and WIP

Previously, Maconomy incorrectly calculated the invoice on account balance and posted an exchange rate variance on the fixed exchange rate date, instead of the statement date. This error is corrected. When you do a currency reevaluation with fixed exchange rate date on the job, Maconomy uses the correct statement date, instead of the fixed exchange rate date.

Defect 1539485

Renamed Import Asset Selection

Import Asset Selection is renamed to Import Asset Adjustment for consistency. Thus, the related error messages are also updated.

Defect 1600630

Negative Amount on the Vendor Invoice

Previously, you could create a vendor invoice with a positive amount, and then change it to a negative amount. This error is corrected.

Defect 1601226

Incorrect Calculation of Opening and Closing Balances

Previously, Maconomy incorrectly calculated the sum of the opening and closing balances across all companies in the Global Periodic Vendor Statement single dialog workspace. This error is corrected.