Revision Audit Dialog Box

Vision may be set up to require an explanation or reason for a timesheet revision. If a revision explanation is required, the Revision Audit dialog box automatically displays when you save or submit the revised timesheet.

This dialog box lists, by date, the number of revisions that have occurred to the timesheet, the changes that occurred to each field, and a brief description of each revision. It also prompts you to select or enter an explanation for the most current revision.

Location

To display the Revision Audit Dialog Box, complete the following steps:

1. From the Vision Navigation menu, click Time & Expense > Timesheet.
2. Open a timesheet.
3. Revise and then save or submit the timesheet.

Contents

Field	Description
Revision Number	This field displays the number of revisions that are recorded for the timesheet.

Revision Audit Grid

When you save or submit the revision, the date and time of the revision, as well as the person responsible for submitting the timesheet, are saved in the revision records that are associated with the timesheet. Each time that the timesheet is revised and subsequently saved or submitted, the revision records are updated. This information is then used on the Timesheet Detail and Timesheet Revision reports, which are useful in the event of an audit.

Field	Description
Date	This field displays the date of the timesheet record and includes all transfers that occurred within the specified time period.
Project	This field displays the project to which the time was transferred.
Phase	This field displays the phase to which the time was transferred.
Task	This field displays the task to which the time was transferred.
Labor Code	This field displays the labor code to which the time was transferred.
Labor Category	This field displays the labor category to which the time was transferred.
Revision Description	This field displays a description of the revision.

Explanation and Reason

Field	Description
Explanation	Use this drop-down list to select an explanation for the revision. These explanations are available to all Timesheet users in the company and can help identify or classify revisions on individual timesheets. Your system administrator enters these explanations on the Timesheet Audit tab of Configuration > Time & Expense > Company Timesheet.
Reason	After you select an explanation for the revision, the text of the explanation displays in this field. You can modify the explanation or add more details in this field. Click to use the Text Editor to add details and then save your changes.